The Manheim Township Board of Supervisors, York County, PA met on Monday, March 15, 2010 to transact the regular monthly business.
The following were in attendance:
Dwight Myers
Matt Muir
Not Present:
Larry Miller
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary-Treasurer
Solicitor:
John Elliot
There were 5 persons in the audience.
Vice Chairman Myers called the meeting to order at 7:00 PM with the Pledge to the Flag.
Executive Session(s)-
February 22, 2010 to discuss personnel matters.
Announcements-
None
Public Comments-
None
1. Reports
Riebling reported that he received the annual reports from Jefferson & Pleasant Hill Fire Companies and briefly reviewed their 2009 activity in Manheim Township.
Supervisor Muir made a motion, seconded by Vice Chairman Myers, to approve the consent package consisting of: monthly Board of Supervisors minutes 02/22/10, Tax Exonerations, Planning Commission Minutes 03/04/10 draft, Recreation Committee Minutes 02/17/10 approved, Auditor Minutes 02/23/10 approved, and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (02/10), SWRPD: Chief’s Report 03/10/10, Monthly Statistics 2/10 & Approved Minutes/Reports of 02/10/10.
Vote 2-0
2. Solicitor Report –
Solicitor Elliot reported that Resolution 473 authorizing small borrowing for the $65,000.00 loan for the 2011 International Work Star 7400 dump truck, with an interest rate of 4.54% tax exempt fixed for three years, payable in equal quarterly installments has been prepared and is ready for adoption.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve Resolution 473 authorizing small borrowing for the 2011 International Work Star 7400 dump truck, with an interest rate of 4.54% tax exempt fixed for three years, payable in equal quarterly installments in the amount of $5,822.16
Vote 2-0
Solicitor Elliot reported that he will be consulting with Township Manager Riebling in regards to Health Insurance for the Supervisors.
3. Committee Reports –
1. Southwestern Regional Police Department –
Next SWRPB meeting, April 14, 2010 at 7:00 pm at 6115 Thoman Road.
Sergeant Greene reported that there were 36 calls for service, 8 tickets, 10 written warnings and 1 arrest in Manheim Township for the month of February 2010.
2. EMA –
Nothing to report.
3. Rec. Board –
The next meeting will be April 14, 2010 @ 7:00 PM.
Barb Mills reported that the Recreation Committee is holding a Turkey Hunt Raffle. They are looking to sell 1000 tickets at $5.00 each or 5 for $20.00. The drawing will take place on May 1, 2010.
Barb Mills reported that other fundraising ideas being discussed are an agility camp during the summer and a Manheim Adventure Rally and Community Day.
The Recreation Committee is currently working on rules and permitting.
4. Local Government Advisory Committee-
Next meeting March 25, 2010.
C. Subdivision –
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on March 13, 2010.
All required reviews are complete with comments provided.
The applicant submitted requests for three additional modifications. These MR’s have been reviewed by our municipal engineer and the Manheim Township Planning Commission. The requests and recommended actions are as follows:
- Section 510.5.H – Storm Water Not to Discharge Directly onto a Public Road – The applicant’s representative had discussions with PennDOT, and based on his design calculations showing a runoff rate reduction, the Department would permit the direct discharge into the roadside swale area of the public road right-of-way.
- Section 510.7.F.3.d.3. – Separation Between Bottom of Infiltration Basin and Limiting Zone – The applicant’s representative noted that the modification request was for a small deviation from the prescribed 2-foot separation and that identified limiting zone was relatively friable material that should allow for subsurface percolation.
- Section 510.7.F.3.c.2. – Separation Between Bottom of Infiltration Trenches and Limiting Zone – The applicant’s representative noted that the modification request is essentially the same as the preceding request. A design change that relocates the trenches outside of the cul-de-sac bulb is needed. Recommend granting the request conditioned on relocating the infiltration bed outside of the proposed road right of way.
The most recent revised plan submitted by the applicant, dated February 22, 2010, appears to have addressed the majority of comments with only a few minor concerns remaining.
This application is recommended for conditional approval with the following conditions:
- Providing a Highway Occupancy Permit from PennDOT for the proposed state road intersection and storm water drainage.
- Revising the right of way description for the private driveway on Lot 13 to match the actual location of the private driveway serving the McGeeney property. Especially since the existing description shows part of the right of way encompassing a septic testing area.
Upon conditional approval, the applicant will have until June 13, 2010, to meet the conditions of approval.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to unconditionally approve the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications with the stated conditions being met prior to final plan approval.
Vote 2-0
Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be March 21, 2010.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MR’s addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &
Tangents between Reverse Curves; Grant based on justification of the
revision now providing minimum required curve radii at all location and
alternative of no tangent between reverse curves in order to provide a better
design flow.
F. Section 502.9.D & 502.9.F – Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F – Vertical Street Alignment, Minimum “K” Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required “K” for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required “K” for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
A. Notice of approval of the erosion control plan from the York County Conservation District.
B. Submission and approval of the well yield, drawdown and interference report for the proposed lots as required in MR B.
C. Adding road reconstruction (Landis Road) details or general notes resulting from agreement on terms.
D. Revising general note 19 to include intersection clear sight triangle easement on Miller property.
E. Providing survey data for drainage easements related and contributing to the public street(s).
F. Submission of all outstanding fees related to municipal engineering reviews.
The applicant is requesting a time extension to meet the conditions of approval. Upon favorable action, the deadline would be June 15, 2010.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant the extension request for Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications.
Vote 2-0
Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved the revised applications on September 21, 2009. The ninety day period to meet conditions will expire on April 19, 2010.
The following condition applies:
- Submission of a revised use and maintenance agreements for Highland Lane, to be recorded with the final plan.
Dorothy and Todd Gracey – 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires April 8, 2010.
The application has been reviewed by all required agencies with comments provided.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A – Private Streets – The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
F. Section 502.6.A. – Street Construction Standards – Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
G. Section 502.7.A. – Minimum Cartway Width – The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lot’s subsequent owner.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
The applicant has submitted a 120 day review period extension request. Upon favorable action the review period would expire August 6, 2010.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant the 120 day extension request and table the Dorothy and Todd Gracey – 4 Lot Final Plan and Modification Request Applications until remaining agency comments are addressed and required approvals or notices are submitted.
Vote 2-0
Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on May 12, 2010.
All required agencies have reviewed and commented on this application. While no new MR’s are being requested, the applicant is seeking approval on MR’s granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MR’s proposed to be extended to and included with this application are:
1. 409.4 – Wetland Report
2. 403.A.1 – Plan Scale
3. 409.1 – Water Feasibility Report
4. 409.2 – Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
This application can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire June 20, 2010.
The applications have been reviewed by all required agencies with comments provided.
On August 17, 2009, the Board acted on the requested agencies with comments provided.
- Sections 403.A.1.b – Plan Scale – The applicant requested that he be permitted to show proposed design features on a parent tract of more than 10 acres at a scale of 1”=80’. Recommend approval of this request.
- Section 409.B- Sewer Feasibility Report – The applicant requests that he be permitted to submit a sewage planning module utilizing on-lot sewage disposal based on soils tests in lieu of preparing Sewer Feasibility Report. Recommend approval of this request.
- Section 502.5.A.1 – Reconstruction of Existing Streets – The applicant is proposing to provide shoulder drainage along Dry Bridge Road, but requests consideration be given to requiring the street be reconstructed since Dry Bridge Road was recently paved to a total width of 22 feet. Recommend approval of this request, conditioned on providing a fee-in-lieu for the paving required to meet the ultimate width of 24 feet for Dry Bridge Road (12 feet per side) based on cost estimates prepared by the applicant.
- Section 512- Public Dedication of Park Land – The applicant requests to provide a fee in lieu of dedicating park land. Recommend approval of this request.
- Section 510.B.7.a- 2 year Storm Peak Rate Reduction – The applicant requests that he not be required to reduce the peak runoff rate from the 2-year storm by 50%. In the alternative, the applicant proposes to keep the post development peak rate the same as predevelopment. Recommend deferring action on the request to allow the applicant to propose an alternative storm water reduction design that more closely meets the intents of this requirement.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Manheim Adventure – Land Development Plan & MR Applications
These applications were submitted for initial review on August 17, 2009. The 90 day review period expiration will be March 21, 2010.
On October 19, 2009, the Board approved all requested modifications as listed below:
- Section 305 – Preliminary Plan Processing – The applicant requested to be permitted to submit plans meeting the requirements of both Preliminary Plan and a Final Plan.
- Section 505.H – Lighting Plan – The applicant requested that the requirement be waived as “dusk to dawn” lighting will be utilized.
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
- Notice of approval of the erosion control plan from the York County Conservation District.
- Obtaining downstream adjoining recipient’s signature on plan for accepting storm water release from the proposed project. (Have signature on letter submitted with the E&S Plan).
The applicant is requesting an extension of time to meet the conditions of approval as DCNR has not yet authorized the plan submission in order to have the adjoining property owner sign the plan sets. The request is to extend the time until May 17, 2010.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant the extension request for the Manheim Adventure – Land Development Plan & MR Applications.
Vote 2-0
New Applications:
Glenville Hollow Farms (Yingling)- 11 Lot Final Plan and Modification Request Applications
This application was submitted on March 3, 2010. An initial review was completed on March 10, 2010, and the application was found to be adequate. Recommend accepting this application for review and consideration provided a final storm water management report accompanies the application submission to our municipal engineer.
Upon accepting these applications, the ninety day review period would expire on June 13, 2010.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to accept for review and consideration the Glenville Hollow Farms (Yingling)- 11 Lot Fianl Plan and Modification Request Applications.
Vote 2-0
D. Unfinished Business –
Legislative Update;
1. Raising Minimums for Required Bidding – SB319 & HB 607 (1st consideration; referred to Appropriations 03/30/2009).
2. Separations Act Minimum from $4,000.00 to $25,000.00 – SB330 (Referred to L&I 2/20/09).
3. School Impact Fees – SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits – SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).
5. Monthly Notification of Development to School District – HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).
6. PSP Coverage Fee – HB 1500 (recommitted to appropriations September 11, 2009).
7. Requiring proof of no outstanding liens for contractor’s involved in dwelling construction – HB 2042 (Introduced October 14, 2009, Re-referred to Labor Relations December 9, 2009).
Violation/Enforcement Notice
None
St. John’s Church Proposal – Update
Nothing to report
Public Works Building – Select General Design Scheme
Tabled discussion for next meeting due to Chairman Millers absence and Supervisor Muir to view Penn Townships Public Works building.
Pension Plan Policy for New Hires
Work in progress
Fence Set-backs – Further Discussion
Riebling reported that he reviewed other municipalities’ fence set-back regulations that would be similar to our township. Riebling reported that N. Codorus’s regulations require a minimum of 3ft from the property line; Fairview Township’s regulations state there must be a written agreement between neighbors. After a brief discussion the board requested that Riebling present to the Planning Commission that a written agreement is needed from neighbors in order to place on the property line, if a written agreement is not received the fence has to be placed a minimum of 3ft from the property line.
E. New Business–
February 25, 2010, Snow Emergency Declarations Confirmation
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the February 25, 2010, Snow Emergency Declarations Confirmation.
Vote 2-0
Penn Waste – One Year Contract Option
Riebling reported that he met with Ed Ward of Penn Waste in regards to the one year contract extension option. The one year contract options would be $59.50 a quarter or the low volume bag option of $96.00 a year or $4.00 per bag.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the one year extended contract option with a cost of $59.50 a quarter or the low volume option of $96.00 a year or $4.00 per bag.
Vote 2-0
Addition of Call in Employees
Road Master Smith addressed the board in regards to adding one or two more individuals to the call in list. It was suggested that information be provided for the June newsletter for anyone who may be interested in applying.
ILOC Reduction/Release – Tracy Plan
A request for approval and reduction or release of guarantee was received from George and Mary Jean Tracy.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the municipal engineer completing inspections to recommend the amount of reduction or release.
Vote 2-0
2010 Road Projects – Discussion due to severe winter budget and infrastructure impacts
Road Master Smith provided a packet to the board in regards to roads that need to take priority on maintenance. Maps were provided for the list of roads and what areas need to be focused on. Road Master Smith requested that the board set a time that they could all go together to view the roads and discuss some options for repairs.
Purchase Requisitions
Roll Chippers – 3 each – NTE $5,000.00
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the purchase of three roll chippers with a NTE of $5,000.00.
Vote 2-0
Mower Cutter Shaft Repair/Replace - $2,000.00
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the purchase of mower cutter shaft repair/replace with a cost of $2,000.00.
Vote 2-0
Rear Seal Repair on New Holland Tractor – NTE 1,500.00
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the real seal repair on New Holland tractor with a NTE of $1,500.00.
Vote 2-0
Training Notices
PSATS Convention – Lynn Smith; $50.00.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the cost of $50.00 for Lynn Smith to attend the PSATS Convention.
Vote 2-0
Next Board Meeting – April 19, 2010 @ 7:00 pm
Vice Chairman Myers adjourned 8:35 pm.
Respectfully Submitted,
Secretary-Treasurer