The Manheim Township Board of Supervisors, York County, PA met on Monday, March 17, 2008 to transact regular monthly business.
The following were in attendance:
Larry Miller, Chairman
Dwight Myers, Vice Chairman
Matt Muir, Supervisor
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary-Treasurer
Solicitor:
Not Present
There were 7 persons in the audience.
Chairman Miller called the meeting to order at 7:03 PM with the Pledge to the Flag.
Chairman Miller announced that Penn Township e-recycling at Penn Township Public Works building on April 5 for 9am 2pm.
Public Comments-
Resident David Miller addressed the Board in regards to the fee in lieu procedures.
1. Reports
Supervisor Muir made a motion, seconded by Vice Chairman Myers, to approve the consent package consisting of: monthly Board of Supervisors minutes (02/18/08), Planning Commission minutes for March 6, 2008 (draft), Recreation Committee minutes for February 13, 2008 (draft) and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (02/08), SWRPD: Chiefs Report (3/12/08) monthly statistics, February 13, 2008 minutes and February 2008 monthly report.
Vote 3-0
2. Solicitor Report
No Report
3. Committee Reports
1. Southwestern Regional Police Department
Next SWRPB meeting, April 9, 2008 at 7:00 pm at 6115 Thoman Road.
Chief Bean reported that Manheim Township had 47 calls for service, 27 tickets, 15 written warnings, and 8 arrest charges.
2. EMA
Riebling reported that material, gear and keys were issued to Susan Kolmer along with providing a basic orientation.
3. Rec. Board
The next meeting will be April 9, 2008 @ 7:00 PM.
Meeting with Rettew & DCNR at park on March 26, 2008 at 10:30 am.
Recreation Committee will be hosting a Big Boys Toys Basket Bingo on April 12, 2008 at Porters Fire Hall.
Chairman Miller made a motion, seconded by Supervisor Muir to approve the use of funds made from the basket bingo be directly used for supplies needed for construction of the football field.
Vote 3-0
4. LGAC-
Nothing to report.
3. Subdivision
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on March 23, 2008.
Last revised plan submission dated 9/1/2005, last engineers review 12/9/2005.
The Applicant has submitted a review period extension request for consideration. Upon favorable action, the review period will expire on June 21, 2008.
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request.
Vote 3-0
Supervisor Muir made a motion, seconded by Vice Chairman Myers to table the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) 13 lot Preliminary Plan and Modification Request Applications.
Vote 3-0
Fox Ridge Court 4 lot Preliminary Plan and Modification Request Application
Riebling reported these applications were submitted to this office on November 16, 2005. A preliminary review was completed on November 21, 2005. The applicant corrected the deficiencies and resubmitted the corrected application. The Board of Supervisors accepted this
application on December 1, 2005. The extended ninety day review period will expire on May 19, 2008.
Review comments have been received from all necessary agencies regarding these applications.
Riebling reported that the last revised plan was dated 01/23/06. The last Township Engineer review generating additional comments was dated 03/20/06.
Riebling reported a cost estimate was submitted for this project on June 28, 2006. The estimate was copied to the Municipal Engineer for approval. A revised plan addressing storm water and other minor comments has not been submitted. We have received new comments from the municipal engineer on October 12, 2006, and well reports from the applicant on September 29, 2006.
No additional information has been provided; the application remained on the table.
KEM Construction 8 Lot Final Plan Applications
Conditional approval was given on this plan on January 7, 2008. The conditions must be met by April 6, 2008.
All conditions have been met.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to unconditionally approve the KEM Construction 8 Lot Final Plan Applications.
Vote 3-0
Dennis Bosley Phase II 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be May 14, 2008.
These applications have been reviewed by all required agencies with comments provided.
No additional information has been provided; the application remained on the table.
Glenville Hollow Farms (Yingling) 11 Lot Preliminary Plan and Modification Request Applications
These applications were conditionally approved on November 19, 2007 with the conditions needing to be met by the extended deadline of May 17, 2008.
The following conditions are incomplete as of 03/17/2008:
1. Provide evidence of approval of the erosion & sedimentation control plan and NPDES permit, if applicable.
2. Revise general note 19 to include the granting of the concrete monument modification request (Section 502.1.N) and the date of the two recent modification requests.
3. Revision of general note 25 to indicate that the retaining wall drawings need to be submitted and approved by the municipal engineer prior to the issuance of a zoning or building permit.
4. Provide verification that the sewage testing on Lot 7 meets minimum set back requirements for sewage disposal facilities.
No additional information has been provided; the application remained on the table.
Daniel Shue 2 Lot Final Plan and Modification Request Applications
These applications were conditionally approved on February 18, 2008. The ninety day period to meet the conditions will expire on May 18, 2008.
The following conditions apply:
1. Adding modification requests granted January 7, 2008, for sections 403.D.14 and 409.B.3.b, related to replacement area testing and easements for septic system to general note 21.
2. DEP approval of the sewage facilities planning module.
3. YCCD approval of the erosion and sedimentation control plan.
4. Addressing storm water management comment #2 contained in the municipal engineers review dated 2/12/08.
No additional information has been provided; the application remained on the table.
Marlene Wildasin 2 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on October 15, 2007. The ninety day review period will expire on April 12, 2008.
The required agency reviews have been completed and comments submitted.
The applicant has submitted review period extension request for consideration. Upon favorable action, the review period will expire on June 11, 2008.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request.
Vote 3-0
Supervisor Muir made a motion, seconded by Chairman Miller to table the Marlene Wildasin 2 Lot Final Plan and Modification Request Applications until all agency review comments are addressed and the modification notes are added and/or addressed.
Vote 3-0
Randy & Judy Wentz 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on October 15, 2007. The ninety day review period will expire on April 12, 2008.
These applications are recommended for approval with the following conditions:
1. YCCD approval of the erosion & sedimentation control plan
2. DEP approval of the Sewage exemption request
3. Submission of the recreation fee-in-lieu in the amount of $2000.00
4. Submission of the well report for Lot 6 meeting regulatory yield and drawdown criteria.
Chairman Miller made a motion, seconded by Supervisor Muir to conditionally approve the Randy and Judy Wentz- 4 Lot Final Plan and Modification Request Applications with the state conditions being met.
Vote 3-0
Fred & Kathryn Laurence 2 Lot Final Plan and Modification Request Applications.
These applications were accepted for review and consideration on December 17, 2007. The ninety day review period will expire on March 19, 2008.
All required agency reviews have been completed and comments submitted.
The applicant has submitted for consideration a letter indicating the work to be done in lieu of reconstructing the existing streets. It is noted that based on the justification for modification request D, this work would greatly improve the intersection sight distance on the Zumbrum Road approach to Blue Hill Rd.
The Board reviewed the letter regarding the proposed work to be competed in lieu of reconstruction Zumbrum and Blue Hill Roads. The Board was willing to consider the proposal as an alternative to road reconstruction, but requested that the proposed work be shown on the proposed features and grading sheets in the plan set. They also requested that a cost estimate for the extent of this work be prepared and certified by a professional engineer in order to verify the required amount of financial security needed upon final plan approval.
Chairman Miller made a motion, seconded by Vice Chairman Myers to consider proposed work in lieu of reconstruction once all stated requests are submitted.
Vote 3-0
An additional MR Application for Section 510.7.F.3.c.2 (BMP depth to limiting zone verification) was also reviewed by the Planning Commission and the municipal engineer. It is recommended that the request be granted based on the justification and alternative provided.
Chairman Miller made a motion, seconded by Supervisor Muir to grant MR 510.7.F.3.c.2 as presented for the Fred & Kathryn Laurence 2 Lot Final Plan and Modification Request Applications.
Vote 3-0
Chairman Miller made a motion, seconded by Vice Chairman Myers to table the Fred & Kathryn Laurence 2 Lot Final Plan and Modification Request Applications until agency comments are addressed and revised plans submitted.
Vote 3-0
Randal & Patricia Smith 2 Lot Final Plan and Modification Request Applications
The Board accepted these applications for review and consideration on January 7, 2008. The ninety day review period will expire on April 6, 2008.
All required agency reviews have been completed and comments submitted.
The applicant has submitted a review period extension request for consideration. Upon favorable action, the review period will expire on June 16, 2008.
The sewage facility planning module was approved by the Planning Commission on March 6, 2008. It is now recommended for approval by the Board of Supervisors.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the 90 day extension request.
Vote 3-0
Chairman Miller made a motion, seconded by Vice Chairman Myers to accept the sewage facility planning module exemption to send to DEP.
Vote 3-0
Chairman Miller made a motion, seconded by Supervisor Muir to table the Randal & Patricia Smith 2 Lot Final Plan and Modification Request Applications until agency comments are addressed and revised plans submitted
Vote 3-0
Dorothy and Todd Gracey 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The ninety day review period expires May 18, 2008.
The municipal planning commission will review these applications on April 3, 2008.
No additional information has been provided; the application remained on the table.
George & Mary Jean Tracey 2 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The ninety day review period expires May 18, 2008.
The municipal planning commission will review these applications on April 3, 2008.
No additional information has been provided; the application remained on the table.
Wayne & Laurel Fuhrman Storm Water Management Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The ninety day review period expires May 18, 2008.
The municipal planning commission reviewed these applications on March 6, 2008. The municipal engineer has completed his review and provided comments.
The recommended action on the MR Applications is as follows:
A. Section 403.1.A Plan Scale The applicant requested that the plan be accepted at a scale of 1"=60 due to the size of the property. Grant based on the justification and the alternative provided.
B. Section 403.3 Existing/Proposed Features The applicant requested that he be permitted to show both existing and proposed features on a single sheet due to the limited amount of existing features to be shown. Grant based on the justification and the alternative provided.
C. Section 403.3.A Field Run Contours The applicant requested that he be permitted to show contours as taken from USGS sources instead of field run contours in those areas outside of the proposed development area. Grant based on the justification and the alternative provided.
D. Section 403.3.B Existing Features Within 200 Feet of Subject Tract Due to the proposed improvements being greatly isolated from the property lines of the 23 acre tract, the applicant requested that the requirements of showing features within 200 feet be waived. Grant based on the justification and the alternative provided.
E. Section 510.7.F.3.c.2 Design Standard BMPs The applicants engineer requested that the 2 ft. "limiting zone" as identified by the SEO for septic system design purposes be waived to permit the installation of SWM infiltration BMPs. Grant based on the justification and the alternative conditioned on the meeting percolation test criteria in the area of the infiltration facility.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the Wayne & Laurel Fuhrman Storm Water Management Plan and Modification request applications as presented.
Vote 2-0, with Vice Chairman Myers abstaining
Chairman Miller made a motion, seconded by Vice Chairman Myers to table the Wayne & Laurel Fuhrman Storm Water Management Plan and Modification Request Applications.
Vote 2-0, with Vice Chairman Myers abstaining due to conflict of interest on the application.
New Applications:
John & Kathleen Urban Add-on plan
These applications were submitted on March 5, 2008. A preliminary review was not completed due to time constraints, so by default this application must be accepted for review and consideration. Upon acceptance, the review period will expire on June 15, 2008.
Chairman Miller made a motion, seconded by Vice Chairman Myers to accept the John & Kathleen Urban add-on plan for review and consideration.
Vote 3-0
Morgan Estates Conditional Approval Extension 90 days (June 15, 2008)
Supervisor Muir made a motion, seconded by Vice Chairman Myers to conditionally approve Morgan Estates with the conditions of the recreation free of $3,000.00 being paid and providing the financial security agreement of $230,000.00.
Vote 3-0
4. Unfinished Business
Municipal Complex Planning
Chairman Miller made a motion, seconded by Vice Chairman Myers to have Township Manager Riebling draft an architectural RFP for next months board meeting.
Vote 3-0
Capital Reserve MR Fee-in-Lieu Policy
After a brief discussion the board decided not to change the MR Fee-in-Lieu Policy.
Recreation Board Resignation & Appointment
No candidates at this time
5. New Business
Advertise Equipment for Sale: Truck, Roller & Leaf Vac
Chairman Miller made a motion, seconded by Supervisor Muir to approve the advertisement of equipment for sale; truck, roller & leaf vac.
Vote 3-0
Municipal Building Door Replacement Discussion & Costing
After a brief discussion the board would like to receive more quotes.
Rental Agreement for chipper
Supervisor Muir made a motion, seconded by Chairman Miller to approve the rental agreement with Independence Tree Co. for $100.00 per day or $50.00 half day.
Vote 2-0, with Vice Chairman Myers abstaining due to conflict of interest by ownership of Independent Tree Co.
6. Purchase Requisitions -
Conveyor Belt for Truck 2 Spreader - $1,593.06
Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the purchase of the conveyor belt for truck 2 spreader - $1,593.06.
Vote 3-0
Tires for Pick-up Truck - $525.76
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the purchase of tires for pick-up truck - $525.76.
Vote 3-0
Electronic Measuring Device for Pick-up Truck - $560.00
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the purchase of electronic measuring device for pick-up truck - $560.00
Vote 3-0
7. Training Notices (Brochures included in report)
Loren Riebling Open Records Act Revisions York, April 16, 2008, 8:30 am to 12 pm $35.00.
Chairman Miller made a motion, seconded by Supervisor Muir to approve Loren Riebling attending Open Records Act Revision - York, April 16, 2008; $35.00.
Vote 3-0
Next Meeting
Next Regular Meeting April 21, 2008 at 7:00 PM
There being no further business Chairman Miller adjourned the meeting at 9:05 PM.
Respectfully Submitted,
Michelle E. Hershey
Secretary-Treasurer