Minutes, Manheim Township Board of Supervisors Meeting
The Manheim Township Board of Supervisors, York County, PA met on Monday, June 18, 2007, to transact the regular monthly business.
The following were in attendance:
Larry Miller, Chairman
Dwight Myers, Vice Chairman
Peg Lee, Supervisor
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary-Treasurer
Solicitor:
John Elliot, Esq.
There were 5 persons in the audience.
Chairman Miller called the meeting to order at 7:00 PM with the Pledge to the Flag.
No Executive Sessions
Public Comments-
None
1. Reports –
Vice Chairman Myers made a motion, seconded by Supervisor Lee, to approve the consent package consisting of: monthly Board of Supervisors minutes (05/21/07), Planning Commission minutes for June 7, 2007 (draft), Recreation Committee minutes for April 18, 2007 and reports from the following: Manager, Zoning, Road Department, SEO (05/07), and Southwestern Regional Police Department Monthly Statistics (05/07), Southwestern Regional Police Department approved minutes (05/11/07), Southwestern Regional Police Department Chiefs Report (06/13/07).
Vote 3-0
2. Solicitor Report –
Solicitor Elliot reported that Ordinance 2007-1 to be adopted was advertised regarding the Southwestern Regional Police Department building purchase agreement. The Ordinance authorizes the township to enter into the intergovernmental agreement, which is the agreement to buy the police headquarters itself. Ordinance 2007-1 entitled an Ordinance of Manheim Township authorizing to enter a municipal cooperation with Heidelberg Township, North Codorus Township, Spring Grove Borough and the Southwestern Regional Police Board to own certain real property for use by the Southwestern Regional Police Department.
Chairman Miller opened the public hearing and asked if there were any public comments at 7:05 PM in regards to Ordinance 2007-1. There were no public comments.
Supervisor Lee made a motion, seconded by Vice Chairman Myers to adopt Ordinance 2007-1.
Vote 3-0
Solicitor Elliot reported that he met with Township Manager Riebling in regards to a zoning enforcement issue. It involves a resident who had an earth moving permit for limited disturbance for purposes of clearing area for parking lot for a residence. It is turning out that his use of that property is exceeding the scope of that permit and it appears to be used as part of a contracting business. It is no longer a situation where he is simply parking a dump truck or back hoe on his yard. There is now some stock piling of materials, & employees are parking here. Solicitor Elliot and Township Manager Riebling to go over the provisions of the Ordinance and where there may be items that require an enforcement notice which Township Manager Riebling is working on.
Solicitor Elliot reported that in regards to the Berwager settlement the mortgage company is being a little less than responsive. Solicitor Elliot is staying on top of the situation and is working on getting this settled.
Solicitor Elliot had nothing further to report.
3. Committee Reports –
1. Southwestern Regional Police Department –
Next SWRPB meeting, July 11, 2007 at 7:00 pm at 6115 Thoman Road.
A report provided by the Southwestern Regional Police Department indicated that there were 446 calls for service in the month of May. Manheim Township had 69 calls for service, 59 tickets and 31 warnings issued, and 7 arrests.
2. EMA – No report. Meeting on Odd Months only. Next meeting on Thursday, July 19, 2007 at 7:00 pm.
3. Rec. Board –
The next meeting will be June 20, 2007 @ 7:00 PM.
Chairperson Barb Mills addressed the Board of Supervisors to see if Township Manager Riebling talked to the Township Engineer. Chairman Miller stated that Riebling did talk to Rettew and that they are somewhat willing to do some in kind work but first it has to be decided as to what extent we want them to look at the plan. Riebling suggested a basic scoping meeting. Rettew indicated they could do some “in kind” trip time and meeting time for a meeting to see the scope of changes to the master site plan, revamping the costing and getting everything prepared to either put out the bid and to see how much in kind donations the Recreation Board needs from contractors that are willing to do the work and what portion needs to be put out to bid.
After a continued discussion the Recreation Board will get some dates together that they would be available to meet with Rettew for a scoping meeting.
4. LGAC-
Nothing to report.
3. Subdivision –
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on June 27, 2007.
These applications have been distributed for review to York County Planning, the Conservation District, our Township Engineer, utilities affected and the Lineboro VFD. Review comments have been received from the York County and Manheim Township Planning Commissions and from our Township Engineer.
Riebling reported that the last revised plan submission is dated 09/01/2005, last engineer’s review 12/09/2005.
The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on September 25, 2007.
Vice Chairman Myers made a motion, seconded by Supervisor Lee to grant the 90 day review period extension request for the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.
Vote 3-0
Chairman Miller made a motion, seconded by Supervisor Lee to table the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.
Vote 3-0
Fox Ridge Court – 4 lot Preliminary Plan and Modification Request Application
Riebling reported these applications were submitted to this office on November 16, 2005. A preliminary review was completed on November 21, 2005. The applicant corrected the deficiencies and resubmitted the corrected application. The Board of Supervisors accepted this application on December 1, 2005. The extended ninety day review period will expire on August 23, 2007.
Review comments have been received from all necessary agencies regarding these applications.
Riebling reported that the last revised plan was dated 01/23/06. The last Township Engineer review generating additional comments was dated 03/20/06.
Riebling reported a cost estimate was submitted for this project on June 28, 2006. The estimate was copied to the Municipal Engineer for approval. A revised plan addressing storm water and other minor comments has not been submitted. We have received new comments from the municipal engineer on October 12, 2006, and well reports from the applicant on September 29, 2006.
No additional information has been provided; the application remained on the table.
Morgan Estates – 4 lot Final Plan Application – Manheim Road
This application was accepted for review and consideration on July 17, 2006. The extended ninety day review period will expire July 12, 2007.
The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on October 10, 2007
Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request for the Morgan Estates – 4 lot Final Plan Application – Manheim Road
Vote 3-0
Chairman Miller made a motion, seconded by Vice Chairman Myers to table the Morgan Estates – 4 lot Final Plan Application – Manheim Road until all agency comments are addressed and a revised plan submitted.
Vote 3-0
Mary Brenner (Small Family) 11 lot Preliminary Plan and Modification Request Applications.
This application was accepted for review and consideration on September 18, 2006. The 90 day review period will expire on September 14, 2007.
The plan has been reviewed by all required agencies and comments provided.
Riebling reported that these applications need to be reviewed with the applicant’s representative with regards to agency review comments in order to clarify municipal positions.
Our municipal engineer indicated that we may want a snow removal easement in conjunction with the cul-de-sac as well as sight distance verification on individual driveway locations prior to final plan approval. Recreation fees are due on this application prior to the final plan approval.
Well certificates have not been submitted to date, so it is recommended that the preliminary plan approval be withheld until the well certificates are submitted.
Chris Raubenstien from Hanover Land Services addressed the Board of Supervisors in regards to comments received from Rettew.
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant conditional approval upon obtaining well certificates, proper site distances and snow removal easement to the cul-de-sac for the Mary Brenner (Small Family) – 11 lot Preliminary Plan and modification Request Applications.
Vote 3-0
KEM Construction – 8 Lot Final Plan Applications
This application was accepted for review and consideration on December 18, 2006. The ninety day review period expiration date is September 14, 2007.
No additional information has been provided; the application remained on the table.
6661 Grave Run Road (Meckley) – 7 lot Final Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be August 18, 2007
All required reviews are completed and comments provided except for one modification request application action from Manheim Township Planning Commission.
No additional information has been provided; the application remained on the table.
Dry Bridge LP – Separation Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The extended ninety day review period expiration will be August 18, 2007.
All required reviews are completed and comments provided.
The recreation fee has been submitted. The sewage exemption application for this project has been submitted to DEP and we are awaiting a response.
Vice Chairman Myers made a motion, seconded by Supervisor Lee to grant final conditional approval for the Dry Bridge LP – Separation Plan and Modification Request Applications conditioned on the sewage planning exemption waiver being approved by DEP.
Vote 3-0
Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be August 18, 2007.
These applications have been reviewed by all required agencies with comments provided.
No additional information has been provided; the application remained on the table.
P.H. Glatfelter Company – 2 lot Minor Subdivision Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be August 18, 2007.
These applications are recommended for final approval conditioned on all plan sets being signed by Heidelberg Township and North Codorus Township prior to recording and returning one paper plan set and one mylar plan set to Manheim Township.
Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant conditional final approval for the P.H. Glatfelter Company – 2 lot Minor Subdivision Plan Applications conditioned on all plan sets being signed by Heidelberg Township and North Codorus Township prior to recording and returning one paper plan set and one mylar plan set to Manheim Township.
Vote 3-0
Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications
This application was submitted for review and consideration on April 16, 2007. The ninety day review period will expire on July 15, 2007.
All required reviews are completed and comments provided except for a total acreage issue related to the number of available development rights that needs to be clarified for the Manheim Township Planning Commission at their July 5, 2007 meeting.
Based on the nature of the application and review comments provided, the recommendations on the MR Application are as follows:
- Section 403.1.A – Plan Scale; Grant based on justification and alternative provided.
- Section 403.7.A & 409.1 – Water Feasibility Study; Grant provided individual well reports are submitted prior to preliminary plan approval meeting minimum drawdown and yield values and certifying there is no adverse impact on neighboring wells both within the proposed subdivision (200’ separation distances) and applicable neighboring properties (existing wells within 400 feet of new wells).
- Section 403.7.B & 409.2 – Sewer Feasibility Study; Grant based on justification and alternative provided with an approved sewage module or exemption is submitted and approved by DEP prior to preliminary plan approval.
- Section 409.4 – Wetland Report; Grant based on justification and alternative provided with the outstanding wetlands report being submitted prior to preliminary plan approval.
- Section 502.1.N – Concrete Monuments; Grant based on justification and alternative provided. Concrete Monuments should not be placed on Glenville Road.
The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on October 13, 2007.
Vice Chairman Myers made a motion, seconded by Supervisor Lee to grant the 90 day extension request.
Vote 3-0
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant Section 403.1.A; Section 403.7.A & 409.1; Section 403.7.B & 409.2; Section 409.4; Section 502.1.N.
Vote 3-0
Supervisor Lee made a motion, seconded by Vice Chairman Myers to table the Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications until required revisions are submitted and agency comments provided.
Vote 3-0
New Applications:
None
4. Unfinished Business –
Indoor Air Quality Assessment – Recommendation from Contact
Road Master Smith reported that he has yet to hear back or receive any information from the salesman that came out and inspected the building. A discussion took place about installing an exhaust fan. Chairman Miller stated that they should move forward with looking into an exhaust fan system activated with thermostats and humidistats.
Municipal Complex Planning – Direction on concept plan
Riebling presented two options to the Board of Supervisors that were drawn up by Rettew. A discussion between the Board of Supervisors, Township Manager and Road Master took place in regards to what option would be the best and what changes would need to be made and discussed with Rettew. Chairman Miller requested that Riebling look into what an estimated cost will be. Riebling stated he could contact other municipalities and see what their costs were for building, earth moving and any other costs that may have been incurred.
SEO Information (Alternate Designation)
Township Manager Riebling introduced Doug Stambaugh of Group Hanover who also does SEO Services as well. We are lacking an alternate and Mr. Stambaugh was asked if he would be interested in the SEO Alternate position. Mr. Stambaugh will provide a fee schedule to the township. Riebling stated he has a couple more candidates and is hoping to have all the fee schedules at next months meeting.
Penn DOT Intersection Study Status - Update
Riebling reported that discussions with Representative Miller’s office and Senator Waugh’s office it sounds like Penn Dot is now doing a formal study. The proposal that was sent down last month for consideration was just a stop gap. Riebling stated that he emailed Mr. Mallin on Friday to confirm the status that Representative Miller’s office indicated. Representative Miller’s office indicated that Penn Dot was doing to full study now and what was done before wasn’t really the study, Riebling asked for clarification but has not heard back. Riebling will follow up and inform the Board of the status at next months meeting.
5. New Business–
Allison Mill Road Project Bid Opening & Award
Chairman Miller announced that the Allison Mill Road Project sealed bids are being opened and being reviewed as part of the public meeting.
The following bids were submitted for Allison Mill Road Subgrade S
Vendor Vendor E.J. Breneman L.P Recon Construction
Unit Price Total Unit Price Total
17,146 S.Y. Full Depth Reclamation
with 6% Additive $4.68 $80,243.28 $4.18 $71,670.28
Selected Material Additive Above 6%
(Kiln Dust) Per Ton $53.65 $45.65
Supervisor Lee made a motion, seconded by Vice Chairman Myers, to award the bid to Recon Construction Services for 17,146 S.Y. Full Depth Reclamation with 6% Additive Total $71,670.28 and a unit price of $45.65 per ton for selected material additive above 6% (Kiln Dust).
Vote 3-0
PLGIT P-Card Program – Resolution 437 Adoption
Riebling stated that this can be looked at next month as he needs to review the specifics of the policy in more detail before the Resolution should be adopted.
PSATS Pension Plan Actuarial Calculations
Riebling provided information as per the request from the meeting at the PSATS convention. After a brief discussion the Board of Supervisors will address comments to PSATS and report back at next months meeting.
6. Purchase Requisitions -
None
7. Training Notices (Brochures included in report)
None
Next Meeting
Next Regular Meeting – July 16, 2007 at 7:00 PM
There being no further business Chairman Miller adjourned the meeting at 8:50 PM and went into an executive session for personnel matters.
Respectfully Submitted,
Michelle E. Hershey
Secretary-Treasurer