Minutes, Manheim Township Board of Supervisors Meeting July 2, 2008

Larry Miller, Chairman

Dwight Myers, Vice Chairman

Supervisor Matt Muir was not present.

Loren Riebling, Township Manager

Jim Caldwell

There were 2 persons in the audience.

Chairman Miller called the meeting to order at 6:40 PM.

Riebling started discussion on 8 proposals that were submitted and opened on June 16, 2008. He also explained the layout of the spreadsheet summary that was presented to the Board. The proposals were reviewed and summarized based on following instructions contained in the RFP, firm approach, firm comprehension of project scope, time schedule, fees and references. The summary sheet was reviewed.

The Board reviewed the full Hammel Associates proposal with J. Caldwell. The Board asked J. Caldwell to review the remaining 7 proposals and to provide any input that would benefit the process.

Discussion took place on narrowing the field of candidates and establishing the interview process.

Riebling recommended narrowing down to the top 4 firms for interview based on the proposals and summary. J. Caldwell subsequently recommended interviewing the top 3 and suggested that proximity of the firm should be considered as it could increase costs. The Board concurred.

The top 3 firms selected for interview by Board consent were:

1. Hammel Associates

2. Core Design Group

3. Williams & Ports

On a motion by Chairman Miller and second by Vice-Chairman Myers, the Board unanimously established an architectural firm interview date for August 6, 2008, at 4:00 PM. The interviews will last 45 minutes each, including set-up, presentation, and transition time. The public meeting notice will be published accordingly.

Riebling informed the Board of the health insurance renewal increase of 10%. The Board agreed that this was a fairly modest increase.

There being no further business Chairman Miller adjourned the meeting at 8:56 PM.

Respectfully Submitted,

Loren D. Riebling

The Manheim Township Board of Supervisors, York County, PA met on Monday, July 21, 2008 to transact regular monthly business.

Larry Miller, Chairman

Dwight Myers, Vice Chairman

Matt Muir, Supervisor

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer

John Elliot

There were 9 persons in the audience.

Chairman Miller called the meeting to order at 7:05 PM with the Pledge to the Flag.

None

Supervisor Muir made a motion, seconded by Vice Chairman Myers, to approve the consent package consisting of: monthly Board of Supervisors minutes (06/17/08 & 07/02/08), Planning Commission minutes for July 3, 2008 (draft), Recreation Committee minutes for June 11, 2008 (draft) and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (06/08), SWRPD: Chiefs Report (07/09/08) monthly statistics (06/08), Approved Minutes/Reports 06/11/08.

Jens Damgaard from Rhoads & Sinon discussed different public financing options for the municipal public works building with the Board.

Solicitor Elliot reported that the Berwager settlement has been completed.

Solicitor Elliot reported that an error was made in regards to the Estate of Robert L. Adams, Sr. from the York County Board of Assessments Appeals office and this has been corrected.

Next SWRPB meeting, August 13, 2008 at 7:00 pm at 6115 Thoman Road.

Sergeant Green reported that Manheim Township had 51 calls for service, 31 traffic tickets, 57 written warnings, and 9 arrest charges.

A discussion ensued in regards to police reporting and staffing.

Coordinator certified in ISO 100

The next meeting will be August 13, 2008 @ 7:00 PM.

Donation value of Hanover Land Services - $3,060.25

Waggoner has donated additional time and equipment.

Supervisor Muir made a motion, seconded by Vice Chairman Myers for a not to exceed amount of $3,000.00 for the purchase of seed, straw and fertilizer for the recreation park.

Recreation Board Chairperson Mills reported that a gift card given out at the basket bingo has been returned due to not having any funds on the card. Recreation Board Chairperson Mills stated that they went to the elementary school where the donation came from but were unable to acquire the name of the person who donated the item. Recreation Board Chairperson Mills would like the Board to give authorization to reimburse the $25.00 to the person who won the gift card.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to authorize the reimbursement of $25.00 for the non usable gift card.

Nothing of note to report

These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on September 19, 2008.

Last revised plan submission dated 9/1/2005, last engineer’s review 12/9/2005.

No additional information has been provided; the application remained on the table.

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be July 21, 2008.

These applications have been reviewed by all required agencies with comments provided.

The applicant has submitted a review period extension request. Upon favorable action, the time period will expire on October 20, 2008.

Chairman Miller made a motion, seconded by Supervisor Muir to grant the extension request and table the Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.

These applications were conditionally approved on November 19, 2007 with the conditions needing to be met by the extended deadline of July 21, 2008.

The following conditions are incomplete as of 07/21/2008:

1. Condition of approval for MR on Sections 403.7.A & 409.1 – Water Feasibility Study; Certifying there is no adverse impact on neighboring wells both within the proposed subdivision (200’ separation distances) and applicable neighboring properties (existing wells within400’ of new wells).

2. Condition of approval for MR on Sections 502.1.C & 502.14.D – General Design Standards for Cul-de-Sacs & Dead End Streets; Providing a revertible easement for the cul-de-sac bulb areas outside of the right of way required when the future through street is constructed and connected. This is provided via a note on the plan but must be included as part of the deed recording or other legal agreement satisfactory to our Solicitor.

The applicant has submitted an extension request for the time to meet the conditions of approval. Upon approval, the extended deadline to meet approval conditions will be October 20, 2008.

Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the extension request to October 20, 2008 for the Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications to meet conditions of approval.

These applications were accepted for review and consideration on October 15, 2007. The ninety day review period will expire on September 9, 2008.

The required agency reviews have been completed and comments submitted.

These applications are recommended for conditional approval with the following conditions:

1. Submission of the recreation fee-in-lieu of $1,000.00.

2. Submission of outstanding engineering review fees of $733.01 past due since January 31, 2008.

3. Submission of road reconstruction fee-in-lieu to be determined. Applicant offered $4,104, but this is for widening work, plus base and paving for widened area only.

After a brief discussion the Board has requested that the road reconstruction fee-in-lieu amount be $6,804.00, to include paving costs to the center of Morning Star Road along the new lot.

Chairman Miller made a motion, seconded by Vice Chairman Myers to grant conditional approval for the Marlene Wildasin – 2 Lot Final Plan and Modification Request Applications with the stated conditions.

The Board conditionally approved these applications on May 19, 2008. The ninety day period to comply with conditions will expire on August 22, 2008.

The following conditions must be met by August 22, 2008:

1. Providing a well yield certificate compliant with MR section 403.7.B, 409.4 – Water Feasibility Report.

2. Submission of a fee-in-lieu determined to be acceptable by the Board of Supervisors for road reconstruction.

3. Submission of the recreation fee-in-lieu in the amount of $1,000.00.

4. Submission of acceptable use and maintenance agreements for Shue Lane and Highland Lane, to be recorded with the final plan.

5. Confirmation from the municipal engineer that the revised storm water management plan is approved with the change in proposed pipe size.

6. Submission of DEP approval of the stream crossing waiver or required permitting.

7. Submission of bonding or letter of credit in the amount determined to be acceptable by our municipal engineer for the proposed pipe, head/end walls or other storm water facilities related to the driveway stream crossing.

The applicant has submitted an extension request for the time to meet the conditions of approval. Upon approval, the extended deadline to meet approval conditions will be October 20, 2008.

Chairman Miller made a motion, seconded by Supervisor Muir to grant the extension request to October 20, 2008 for the Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications to meet conditions of approval.

These applications were accepted for review and consideration on February 18, 2008. The ninety day review period expires November 14, 2008.

The prior board action on the MR Application was as follows:

1. Sections 403.1.A – Plan Sheet Requirements – The applicant requested that the overall property plan be accepted at a scale of 1" = 100’ due to the size of the property. The Board granted based on the justification and alternative provided.

2. Sections 403.3.C. – Existing Features – The applicant requested that the requirement of showing existing contours for the entire site be waived since no improvements are proposed for the larger, remainder parcel. The Board granted based on the justification and alternative provided. 5

3. Sections 403.3.3C.1.c – USGS Contours – The applicant requested that the USGS contours be permitted for the add-on lots. The Board granted based on the justification and alternative provided.

4. Section 403.7.B – Water Feasibility Report – The applicant requested that he be permitted to provide individual well reports prior to Final Plan approval. The Board granted based on the justification and alternative provided, conditioned on individual well reports showing yields and drawdown testing compliant with our regulations and demonstrating that the wells do not interfere with the yields on any existing wells within 200 feet.

5. Section 507.2. – Flag Lots – The applicant requested that he be permitted to create flag lots in the Agricultural Zone on lands containing prime agricultural soils since the area is currently wooded with rocky outcroppings. The Board denied this request based on Planning Commission recommendations and the fact that this development abuts another recent agriculturally zoned residential subdivision, as well as the subject property having approximately 17 development rights remaining. The Board would like to see the applicant submit a revised plan showing the current 50 foot right of way, along with additional modification requests to relax the road specifications, and providing driveway access to lot 2 from the proposed access street instead of the shared driveway straddling the flag lots access property lines. It is understood that the road would remain private, but upon future development, the road could be improved and extended to condense additional development in the same area of this parcel. Additionally, a note is expected to be added to the plan indicating that any future development would require the proposed private road be upgraded to current specification.

No additional information has been provided; the application remained on the table.

These applications were accepted for review and consideration on February 18, 2008. The ninety day review period expires July 21, 2008.

All required agency reviews have been completed and comments provided.

These applications are recommended for conditional approval with the following conditions:

1. Provide Recreation Fee-in-lieu of $1,000.00.

2. Provide cost estimate for turn around improvement and dry hydrant purchase and installation for approval by the municipal engineer.

3. Provide required financial security based on the cost estimate, or complete required improvements prior to recording the plan.

Chairman Miller made a motion, seconded by Vice Chairman Myers to conditionally approve the George & Mary Jean Tracey – 2 Lot Final Plan and Modification Request Applications with the stated conditions.

Conditional approval with September 14, 2008, time period expiration to meet conditions.

Small/Brenner (Landis Road) – Final Plan Application 6

This application was submitted on July 2, 2008. Due to vacation and time restraints, a completeness review was not performed and this application must be accepted by the Board. Upon acceptance, the ninety day review period will expire on October 19, 2008.

The municipal planning commission will review this application September 4, 2008.

The Board accepted this plan for review and consideration.

No candidates at this time

Board discussed having the door cylinders replaced. Their consensus was not to replace the lock cylinders at the time.

Riebling reported that there is one outstanding sign issue; three weed violations to follow up with; one clear site triangle issue.

Riebling stated he was seeking board authorization to apply for a grant through DCED for the public works building funding.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant authorization for Riebling to apply for a grant through DCED for the public works building funding.

Riebling distributed a proposed amendment key packet to the board. A discussion ensued in regards to some of the proposed changes. A motion was made by Chairman Miller to advertise for a public hearing for the August 18, 2008 meeting. Chairman Miller made a motion to strike his motion to advertise for a public hearing. The board would like to discuss the proposed changes at the next board meeting before advertising for a public hearing.

Chairman Miller made a motion, seconded by Supervisor Muir to approve the purchase of Paver Material Indicator - $510.00 from State Fund 437 account.

None

Next Regular Meeting – August 18, 2008 at 7:00 PM

There being no further business Chairman Miller adjourned the meeting at 10:25 PM.

Respectfully Submitted,

Michelle E. Hershey

Secretary-Treasurer