The Manheim Township Board of Supervisors, York County, PA met on Wednesday, August 6, 2008, to interview architectural firms for profession services and any other business brought before the board.

Larry Miller, Chairman

Dwight Myers, Vice Chairman

Supervisor Matt Muir was not present.

Loren Riebling, Township Manager

Lynn Smith, Road Master

At their 07/02/08 meeting, the board had selected three of the eight firms submitting proposals for interview. The firms selected for interview were Williams & Ports, Core Design and Hammel Associates. The three interviews were conducted in the same format with opportunities for brief presentations by the firms followed by a question and answer period to clarify aspects of the individual proposals.

Discussions on the project budget amount, green technology, energy efficiency and project timelines were held with each firm. The firms were advised that the final selection may be made on 08/18/08, but most likely would be 09/15/08.

There being no further business Chairman Miller adjourned the meeting at 6:45 PM.

Respectfully Submitted,

Loren D. Riebling

The Manheim Township Board of Supervisors, York County, PA met on Monday, August 18, 2008 to transact regular monthly business.

Larry Miller, Chairman

Dwight Myers, Vice Chairman

Matt Muir, Supervisor

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer

Not Present

There were 8 persons in the audience.

Chairman Miller called the meeting to order at 7:02 PM with the Pledge to the Flag.

Carnie Fryfogle addressed the Board in regards to the Marlene Wildasin – 2 Lot Plan and Modification Request Application. Mr. Fryfogle asked the Board for consideration to meet conditions of approval after the plan has been recorded.

Board stated that Mr. Fryfogle would need to meet all conditions of approval before the plan would be released for recording. Mr. Fryfogle has until October 19, 2008 to meet the conditions or he can file for an extension request.

Nancy Cramer of Summit Road addressed the Board in regards to water flowing down across her driveway and what can be done about it. After a brief discussion Supervisor Muir and Road Master Smith will go and look at the property and report back with what they find at the next Board of Supervisors meeting.

Supervisor Muir made a motion, seconded by Vice Chairman Myers, to approve the consent package consisting of: monthly Board of Supervisors minutes (07/21/08), Planning Commission minutes for August 7, 2008 (draft), Recreation Committee minutes for July 9 & August 13, 2008 (draft) and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (07/08), SWRPD: Chiefs Report (08/13/08) monthly statistics (07/08), Approved Minutes/Reports 07/09/08.

Deed recording in process for Berwager property addition to Manheim Adventure

Next SWRPB meeting, September 10, 2008 at 7:00 pm at 6115 Thoman Road.

Manheim Township had 52 calls for service, 38 traffic tickets, 59 written warnings, and 2 arrest charges.

EMA Coordinator Susan Kolmer working with Road Master Smith on NIMS equipment classification.

The next meeting will be September 10, 2008 @ 7:00 PM.

Football field should be ready for seeding in 2 to 3 weeks.

Road Master Smith reported the topics that were discussed during the LGAC meeting were about townships that were denied changes because of wording in their Ordinances and the 537 Plan in regards to Penn Township.

These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on September 19, 2008.

Last revised plan submission dated 9/1/2005, last engineer’s review 12/9/2005.

No additional information has been provided; the application remained on the table.

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be October 20, 2008.

These applications have been reviewed by all required agencies with comments provided.

No additional information has been provided; the application remained on the table.

These applications were conditionally approved on November 19, 2007 with the conditions needing to be met by the extended deadline of October 20, 2008.

The following conditions apply:

1. Condition of approval for MR on Sections 403.7.A & 409.1 – Water Feasibility Study; Certifying there is no adverse impact on neighboring wells both within the proposed

2. subdivision (200’ separation distances) and applicable neighboring properties (existing wells within400’ of new wells).

3. Condition of approval for MR on Sections 502.1.C & 502.14.D – General Design Standards for Cul-de-Sacs & Dead End Streets; Providing a revertible easement for the cul-de-sac bulb areas outside of the right of way required when the future through street is constructed and connected. This is provided via a note on the plan but must be included as part of the deed recording or other legal agreement satisfactory to our Solicitor.

All conditions are verified as being met and this application is recommended for unconditional approval.

Chairman Miller made a motion, seconded by Vice Chairman Myers to grant unconditional approval for the Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications.

These applications were conditionally approved on July 21, 2008 with conditions needing to be met by October 19, 2008.

The required agency reviews have been completed and comments submitted.

The following conditions have not been met at of August 18, 2008:

1. Submission of the recreation fee-in-lieu of $1,000.00.

2. Submission of outstanding engineering review fees of $733.01 past due since January 31, 2008.

3. Submission of road reconstruction fee-in-lieu of $6,804.00.

The Board conditionally approved these applications on May 19, 2008. The ninety day period to comply with conditions will expire on October 20, 2008.

The following conditions are incomplete as of August 18, 2008:

1. Providing a well yield certificate compliant with MR section 403.7.B, 409.4 – Water Feasibility Report.

2. Submission of a fee-in-lieu determined to be acceptable by the Board of Supervisors for road reconstruction.

3. Submission of the recreation fee-in-lieu in the amount of $1,000.00.

4. Submission of acceptable use and maintenance agreements for Shue Lane and Highland Lane, to be recorded with the final plan.

5. Confirmation from the municipal engineer that the revised storm water management plan is approved with the change in proposed pipe size.

6. Submission of DEP approval of the stream crossing waiver or required permitting.

7. Submission of bonding or letter of credit in the amount determined to be acceptable by our municipal engineer for the proposed pipe, head/end walls or other storm water facilities related to the driveway stream crossing.

These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires November 14, 2008.

The prior board action on the MR Application was as follows:

1. Sections 403.1.A – Plan Sheet Requirements – The applicant requested that the overall property plan be accepted at a scale of 1" = 100’ due to the size of the property. The Board granted based on the justification and alternative provided.

2. Sections 403.3.C. – Existing Features – The applicant requested that the requirement of showing existing contours for the entire site be waived since no improvements are proposed for the larger, remainder parcel. The Board granted based on the justification and alternative provided.

3. Sections 403.3.3C.1.c – USGS Contours – The applicant requested that the USGS contours be permitted for the add-on lots. The Board granted based on the justification and alternative provided.

4. Section 403.7.B – Water Feasibility Report – The applicant requested that he be permitted to provide individual well reports prior to Final Plan approval. The Board granted based on the justification and alternative provided, conditioned on individual well reports showing yields and drawdown testing compliant with our regulations and demonstrating that the wells do not interfere with the yields on any existing wells within 200 feet.

5. Section 507.2. – Flag Lots – The applicant requested that he be permitted to create flag lots in the Agricultural Zone on lands containing prime agricultural soils since the area is currently wooded with rocky outcroppings. The Board denied this request based on Planning Commission recommendations and the fact that this development abuts another recent agriculturally zoned residential subdivision, as well as the subject property having approximately 17 development rights remaining. The Board would like to see the applicant submit a revised plan showing the current 50 foot right of way, along with additional modification requests to relax the road specifications, and providing driveway access to lot 2 from the proposed access street instead of the shared driveway straddling the flag lots access property lines. It is understood that the road would remain private, but upon future development, the road could be improved and extended to condense additional development in the same area of this parcel. Additionally, a note is expected to be added to the plan indicating that any future development would require the proposed private road be upgraded to current specification.

No additional information has been provided; the application remained on the table.

These applications were conditionally approved on July 21, 2008 with conditions needing to be met by October 19, 2008.

The following conditions apply:

1. Provide Recreation Fee-in-lieu of $1,000.00.

2. Provide Private Street Agreement for Lots 1 and 2, to be recorded.

3. Provide cost estimate for turn around improvement and dry hydrant purchase and installation for approval by the municipal engineer.

4. Provide required financial security based on the cost estimate, or complete required improvements prior to recording the plan.

Conditional approval with September 14, 2008, time period expiration to meet conditions. Outstanding conditions include submission of financial security agreement and financial security.

These applications were conditionally approved on July 21, 2008 with conditions needing to be met by October 19, 2008.

The following conditions apply:

1. Submission of $126,361.95 as a fee-in-lieu of existing street reconstruction.

2. Submission of recreation fee-in-lieu in the amount of $9,000.00.

The Board accepted these applications for review and consideration on July 21, 2008. The ninety day review period will expire on October 19, 2008.

The municipal planning commission will review this application September 4, 2008.

Chairman Miller made a motion, seconded by Supervisor Muir to table the Russell Vansant – Lot Add-on & MR Applications, Camp Woods Road until required agency reviews are completed.

These applications were submitted for acceptance on August 5, 2008.

Due to an assumption on the part of the applicant’s engineer, the plan application was sent to our municipal engineer for review and comment. The MR application still needs to be reviews by or municipal engineer and both applications will be reviewed by our planning commission on September 4, 2008.

These applications can be accepted for review and consideration. Upon acceptance, the 90 day review period will expire on November 16, 2008.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to accept for review and consideration the Ross Ridgeway Homes, LLC – SWM Plan & MR Applications – Lot 11 Wool Mill Road.

No candidates at this time

Chairman Miller made a motion, seconded by Supervisor Muir to appoint Lynn Smith as the Local Government Advisory Committee Member.

A discussion ensued in regards to the Ordinance Amendments and clarifications on proposed Amendments were provided.

Supervisor Muir made a motion to remove from Chapter 27, section 628. E; Farm Occupations – "No more than two nonresidents shall be employed by each farm occupation"

Supervisor Muir made a motion, seconded by Vice Chairman Myers to revise Chapter 27, section 628. E; Farm Occupations – to say "No more than four nonresidents shall be employed by each farm occupation"

Chairman Miller made a motion, seconded by Vice Chairman Myers to advertise for public hearing and possible adoption on September 15, 2008 for the proposed zoning and subdivision amendments.

KEM Construction has requested a letter of credit reduction in the amount to $134,172.00.

The recommended reduction by the municipal engineer is $116,309.80, leaving a balance of $72,332.20.

Chairman Miller made a motion, seconded by Supervisor Muir to grant a letter of credit reduction in the amount of $116,309.80 with a remaining balance of $72,332.20.

Discussion ensued in regards to selecting an architectural firm for the municipal public works building. Considered having the design completed in 2009, with construction being delayed to assess budgetary impacts. The board requested additional information on design costs for the September 15, 2008, meeting.

None

None

Next Regular Meeting – September 15, 2008 at 7:00 PM

There being no further business Chairman Miller adjourned the meeting at 9:42 PM.

Respectfully Submitted,