MANHEIM TOWNSHIP

The Manheim Township Board of Supervisors, York County, PA met on Monday, February 2, 2009 for a special meeting.

The following were in attendance:

Larry Miller, Chairman

Dwight Myers, Vice Chairman

Matt Muir, Supervisor

Township Staff:

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer

There was 1 person in the audience.

Chairman Miller called the meeting to order at 7:04 PM.

None

Chairman Miller made a motion, seconded by Supervisor Muir to adopt Resolution 459 PennDot Electronic Access License Agreement.

Chairman Miller made a motion, seconded by Vice Chairman Myers to adopt Resolution 460 Manheim Elementary School Sewage Planning Module.

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the Snow Emergency Declaration – MTED 2009-01.

Riebling provided the final draft of the safety policy to the Board for review in anticipation of adoption on 02/16/09.

1. Capital Reserve Fund Account changed from Plus Class to I Class for higher yield.

2. Direct ACH Purchased established for Recreation Fund, Fire Protection Fund, and Capital Reserve Fund. Will eliminate most inter-fund transfer and simplify audit reporting.

3. P-Card Rebate Minimum $50,000.00; 2008 use was $22,533.

1. Wolfgang Bid Letting currently June 2010

2. Water Tank bid letting currently December 2010

Riebling reported that there is an option to adjust the bid letting dates. Due to the current economic situation and cash flow consideration, the recommendation is to delay the Wolfgang bid letting by 6 months or 1 year.

Chairman Miller made a motion, seconded by Supervisor Muir to adjust the bid letting date for Wolfgang School Road Bridge to June 2011.

Riebling reported that he will be meeting with the representative from Hess Energy to discuss rebate program for energy supply options.

1. Add-on from Berwager purchase

2. Corner of St. Johns Road and Schatz Property.

Riebling will provide cost estimates on 2/16/09 for board action.

Road Master Smith addressed the Board in regards to using salt only vs. using a mixture of Anti-skid and salt. Smith felt it could be a cost savings and would like to try this to see how it will work on the roads. The Board gave approval for Smith to try the salt only on the roads.

The Board reviewed preliminary designs for the public works building prepared by Road Master Smith. Discussion ensued on various technical design aspects. The board agreed that this is a good basic design to present to an architect when the design contract is authorized.

February 16, 2009 at 7:00 PM

There being no further business Chairman Miller adjourned the meeting at 9:00 PM.

Respectfully Submitted,

Secretary/Treasurer

MANHEIM TOWNSHIP

5191 Wool Mill Road

Glenville, PA  17329

Minutes, Manheim Township Board of Supervisors Meeting

February 16, 2009

The Manheim Township Board of Supervisors, York County, PA met on Monday, February 16, 2009 to transact regular monthly business. 

The following were in attendance:

Larry Miller, Chairman

Dwight Myers, Vice Chairman 

Late arrival

Matt Muir, Supervisor 

Township Staff:

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer 

Solicitor:

Not Present 

There were 8 persons in the audience. 

Supervisor Miller called the meeting to order at 7:00 PM with the Pledge to the Flag. 

Public Comments-

None 

1. Reports –

Vice Chairman Myers made a motion, seconded by Chairman Miller, to approve the consent package consisting of: monthly Board of Supervisors minutes 01/05/09 & 02/02/09, Planning Commission Minutes 01/08/09 approved and 02/05/09 draft, Recreation Committee Minutes 01/14/09 approved, Auditor Minutes 01/06/09 draft, and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (01/09), SWRPD: Chief’s Report 02/11/09. Monthly Statistics 01/09 and Approved Minutes/Reports of 12/10/08 and 01/14/09.

Vote 2-0 

2. Solicitor Report –

Agricultural Security Agreement addition for Adams was recorded. 

3. Committee Reports – 

1. Southwestern Regional Police Department –

Next SWRPB meeting on March 11, 2009 at 7:00 pm at 6115 Thoman Road. 

2. EMA –

Revised Emergency Operation Plan draft update submitted. 

3. Rec. Board –

The next meeting will be March 11, 2009 @ 7:00 PM.

Barb Mills reported due to weather conditions they are having problems with the fencing staying in tact around the field.  Barb reported when weather conditions improve they will need to rake, reseed and fertilize the field. Riebling reported that money can’t be spent on the park project and count as matching funds until the contract is signed for the matching grant.  

4.  Local Government Advisory Committee-

January 28^th, 2009 meeting cancelled.

Next meeting February 25, 2009.  

4.  Subdivision –

West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.

These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on March 18, 2009. 

All required reviews are complete with comments provided. 

The applications can remain on the table until outstanding agency comments are addressed and required approvals or notices are submitted. 

Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be April 20, 2009. 

These applications have been reviewed by all required agencies with comments provided. 

The applications can remain on the table until outstanding agency comments are addressed and required approvals or notices are submitted. 

Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications

The Board conditionally approved these applications on May 19, 2008. The ninety day period to comply with conditions will expire on April 20, 2009. 

The following conditions apply:

1. Providing a well yield certificate compliant with prior MR “B”.
2. Submission of a fee-in-lieu or completion of work-in-lieu determined to be acceptable by the Board of Supervisors for road reconstruction.
3. Submission of the recreation fee-in-lieu in the amount of $1,000.00.
4. Submission of acceptable use and maintenance agreements for Shue Lane and Highland Lane, to be recorded with the final plan.
5. Confirmation from the municipal engineer that the revised storm water management plan is approved with the change in the proposed pipe size.
6. Submission of DEP approval of the stream crossing waiver or required permitting.
7. Submission of bonding or letter of credit in the amount determined to be acceptable by our municipal engineer for the proposed pipe, head/end walls or other storm water facilities related to the driveway stream crossing.

Dorothy and Todd Gracey – 4 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires May 13, 2009.

The prior board action on the MR Application was as follows:

1. Sections 403.1.A – Plan Sheet Requirements – The applicant requested that the overall property plan be accepted at a scale of 1” = 100’ due to the size of the property. The Board granted based on the justification and alternative provided.
2. Sections 403.3.C. – Existing Features – The applicant requested that the requirement of showing existing contours for the entire site be waived since no improvements are proposed for the larger, remainder parcel. The Board granted based on the justification and alternative provided.
3. Sections 403.3.3C.1.c – USGS Contours – The applicant requested that the USGS contours be permitted for the add-on lots. The Board granted based on the justification and alternative provided.
4. Section 403.7.B – Water Feasibility Report – The applicant requested that he be permitted to provide individual well reports prior to Final Plan approval.  The Board granted based on the justification and alternative provided, conditioned on individual well reports showing yields and drawdown testing compliant with our regulations and demonstrating that the wells do not interfere with the yields on any existing wells within 200 feet.
5. Section 507.2. – Flag Lots – The applicant requested that he be permitted to create flag lots in the Agricultural Zone on lands containing prime agricultural soils since the area is currently wooded with rocky outcroppings. The Board denied this request based on Planning Commission recommendations and the fact that this development abuts another recent agriculturally zoned residential subdivision, as well as the subject property having approximately 17 development rights remaining. The Board would like to see the applicant submit a revised plan showing the current 50 foot right of way, along with additional modification requests to relax the road specifications, and providing driveway access to lot 2 from the proposed access street instead of the shared driveway straddling the flag lots access property lines. It is understood that the road would remain private, but upon future development, the road could be improved and extended to condense additional development in the same area of this parcel. Additionally, a note is expected to be added to the plan indicating that any future development would require the proposed private road be upgraded to current specification.

The sewage facilities planning module for this application was approved by the Board on November 17, 2008

The applications can remain on the table until outstanding agency comments are addressed and required approvals or notices are submitted.

George & Mary Jean Tracey – 2 Lot Final Plan and Modification Request Applications

These applications were conditionally approved on July 21, 2008 with conditions needing to be met by February 16, 2009.

The following conditions apply:

1. Provide Recreation Fee-in-lieu of $1,000.00.
2. Provide Private Street Agreement for Lots 1 and 2, to be recorded.
3. Provide cost estimate for turn around improvement and dry hydrant purchase and installation for approval by the municipal engineer.
4. Provide required financial security based on the cost estimate, or complete required improvements prior to recording the plan.

The Board granted an additional modification on November 17, 2008, related to Section 502.7.A requirements for right of way and cartway widths, as well as construction standards, conditioned on providing an adequate emergency service provider turn around on the proposed widened shared driveway and the binding language related to future street improvements in the event of further subdivision being approved by our Solicitor. These are added conditions to approval. 

Riebling reported that all conditions have been satisfied and recommended for unconditional approval. 

Chairman Miller made a motion, seconded by Vice Chairman Myers to unconditionally approve the George & Mary Jean Tracey – 2 Lot Final Plan and Modification Request Applications.

Vote 2-0 

South Western School District – Manheim Elementary School Land Development Plan & MR Applications

These applications were accepted for review and consideration on October 20, 2008. The ninety day review period expiration will be April 18, 2009. 

These applications have been reviewed by the municipal engineer, the York County Planning Commission, and our municipal planning commission.

The applicant has requested additional modification requests that have been reviewed by required agencies. The following action is recommended based on these reviews: 

Chairman Miller made a motion, seconded by Vice Chairman Myers to act on new modification requests as recommended and table the South Western School District – Manheim Elementary School Land Development Plan & MR Applications.

Vote 2-0 

New Applications:

Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application

This application was submitted for initial review on January 15, 2009. This review revealed several deficiencies. The applicant was notified on January 23, 2009, and corrected plans were submitted on February 2, 2009. This project proposes a shared driveway across the previously subdivided Lot 6 (6661 Grave Run Road – Meckley Farm) serving two proposed lots in Codorus Township and providing access to the residual of lot 6 in Manheim Township via the shared driveway. This application is recommended for acceptance. Upon favorable action, the 90 day review period will expire on May 17, 2009. 

Chairman Miller made a motion, seconded by Vice Chairman Myers to accept for review and consideration the Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application.

Vote 2-0 

4. Unfinished Business –

Recreation Board Appointment

No interested volunteers 

Violation/Enforcement Issues -   

Chimney Issue on Glenville Road

Riebling reported that he received a second notification from Southwestern Regional Police Department in regards to the chimney installation. The furnace is vented thru the block foundation via a metal pipe coming out at a 90 degree angle and at ground level (thus the smoke scare). Riebling stated that nothing can be done unless complaints are received from adjoining property owners indicating a public safety issue. 

Parking on Ridge Road & Sunset Circle Right of Way

Riebling reported that there has been parking on Ridge Road & Sunset Circle Right of Way. Riebling reported letters will be sent to the residents and the township may need to get “no parking” signs installed. 

Robert Mason – Hokes Road Violation

Mr. Mason provided a list of vehicles that have been removed from his property. Mr. Mason addressed the Board stating that due to family situations and the economy the cars have not been sold or gotten rid of as he would have liked.

The Board extended the deadline for compliance another 90 days and would like an update on the status of removed vehicles. 

Architectural Firm Selection – Discussion

Discussion ensued in regards to the economic situation, stimulus package opportunities, and the Architectural Firm willing to work with the township on doing itemized billing with a not to exceed amount of the quote. 

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve Hammel & Associates as the Architectural Firm to design the public works building.

Vote Chairman Miller & Vice Chairman Myers Yes; Supervisor Muir No   

Resolution 461 – Safety Policy Adoption

Chairman Miller made a motion, seconded by Supervisor Muir to adopt Resolution 461 – Safety Policy.

Vote 3-0 

Hess Energy Program Rebate

This program is not viable due to low consumption of electricity 

Property Marker Monuments for Recreation Park

Chairman Miller made a motion, seconded by Supervisor Muir to approve a not to exceed amount of $500.00 to GHI for property marker monuments for the recreation park.

Vote 3-0 

Winter Maintenance Deicing – Trial results

Road Master Smith reported that the deicing trial was successful and will continue with salt only. 

5. New Business–  

Agricultural Security Area Modification Proposal – Hoke & Wilt

Riebling reported that two different proposals were received. The following schedule is proposed for review requirements: 

·        The Board will accept it for consideration on February 16, 2009.

·        Run the notice and post the property for the required 15 day comment and modification period on February 26, 2009. Period ends March 13, 2009.

·        Board accepts any modifications to the original proposal on March 16, 2009, forwards them to planning and the ASAAC, and authorizes Public Hearing Notice to be placed for hearing on April 20, 2009.

·        Concurrent planning and ASAAC review on April 2, 2009.

·        Public hearing and disposition on April 20, 2009. 

Chairman Miller made a motion, seconded by Supervisor Muir to accept the 2 Agricultural Security Area Modification Proposals and authorize the public comment advertisement.

Vote 3-0 

ILOC for 6661 Grave Run Road & Applicant’s letter

Dan Rodgers addressed the Board in regards to granting a waiver for replacing the culvert in the state road and also releasing or reducing the amount of the letter of credit from PeoplesBank. 

Supervisor Muir made a motion, seconded by Vice Chairman Myers to deny the waiver for replacing the culvert in the state road and approved the renewal amount of $9,922.00 for the letter of credit.

Vote 3-0 

Letter of appreciation to Spring Grove Borough

The Board signed a letter to send to Spring Grove Borough for their appreciation for the considerate and professional manner in which the funding portion of the recent fourth amendment to the Southwestern Regional Police Agreement was negotiated. 

Hemler ACO; Set RTO fees ($50.00 maximum, currently $25.00)

Chairman Miller reported that the return to owner fees allowable maximum was increased to $50.00 and we are currently charging $25.00. Riebling asked what the consensus was at the Police Board Meeting. Chairman Miller stated that the consensus was that we all need to agree on something.  A decision will be made after the next Police Board meeting to determine what the return to owner fee will be. 

Liquid Fuels Audit for 2006 & 2007

Riebling reported that there were no findings for the liquid fuels audit for 2006 & 2007. 

Insurance Renewal – Building Coverage Increase

Riebling reported that we are going through a renewal process. Last year we did about a 5% building coverage increase. Riebling wanted to confirm if the board wanted to do that again this year, it does increase the rate by a little.  The board decided to leave the building coverage as is. 

Grants

Working on a Grant for 3M high density sheeting for stop signs and a EMA grant for barricades. 

6. Purchase Requisitions -

KLK Welding – Prior NTE amount exceeded

KLK provided itemized invoice for the amount that exceeded the original quote. 

Chairman Miller made a motion, seconded by Supervisor Muir to approve the KLK invoice in the amount of $1,089.00 for mount spreader on truck.

Vote 3-0 

Municipal Building Toilet Replacement (3)

Road Master Smith discussed options in regards to water saver toilets. After a brief discussion the board agreed that the toilets were not needed at this time. 

7. Training Notices

None 

Next Meeting

Next Regular Meeting – March 16, 2009 at 7:00 PM. 

There being no further business Chairman Miller adjourned the meeting at 9:10 PM. 

Respectfully Submitted,

Michelle E. Hershey

Secretary-Treasurer