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MANHEIM TOWNSHIP 5191 Wool Mill Road Glenville, PA 17329 Minutes, Manheim Township Board of Supervisors Meeting March 19, 2007 The Manheim Township Board of Supervisors, York County, PA met on Monday, March 19, 2007, to transact the regular monthly business. The following were in attendance: Larry Miller, Chairman Dwight Myers, Vice Chairman Peg Lee, Supervisor Township Staff: Loren Riebling, Township Manager Lynn Smith, Road Master Michelle Hershey, Secretary-Treasurer Solicitor: John Elliot There were 9 persons in the audience. Chairman Miller called the meeting to order at 7:10 PM with the Pledge to the Flag. No Executive Sessions Public Comments- Resident Gail Groft of 6556 Wolfgang School Road, Glen Rock addressed the Board of Supervisors in regards to a three way stop being put in at the intersection of Blue Hill Road and Glenville Road. Ms. Groft stated that this intersection is an extremely dangerous intersection. Ms. Groft wanted to find out what procedures need to be taken in regards to having a three way stop put at the intersections of Blue Hill Road and Glenville Road. Ms. Groft stated that knowing that there were issues on route 216 in 2005 when route 216 was repaved and knowing the outcome of those issues not being addressed by PennDot resulted in the loss of two lives, a mother and child which were both residents of Manheim Township. Ms. Groft sincerely hopes that the residents request a study be completed before we have another fatal accident. Chairman Miller stated that he felt that Ms. Groft was correct that a study needs to be requested but that has to be done by PennDot because those are state roads. Ms. Groft asked who would initiate the contact with PennDot to have this study done. Chairman Miller stated that the township could write a letter or the residents could submit a petition through our state representative or senator. Ms. Groft asked if the township is going to send a letter to PennDot requesting a study and how long it will take before the study will take place. Chairman Miller stated that the township will write a letter on behalf of the residents and he will personally contact State Representative Ron Miller. Supervisor Lee stated that she would contact Senator Waugh. Ms. Groft stated that Chief Bean prepared a report for the Police Board for all the accident sites in the four municipalities and they were questioning the validity of the data because it was put together fast. Ms. Groft asked when that data is verified and supposedly handed out officially, are the problem areas in Manheim Township going to be disclosed? Chairman Miller stated that they will be available for public viewing once the township receives the report. Ms. Groft wanted to confirm that the township was going to write a letter requesting a study from PennDot and that the supervisors were going to make phone calls to the state representative and senator. Ms. Groft also wanted to know that at next months meeting they will know what action is forthcoming from PennDot. Chairman Miller stated that the letter would be written and the phone calls made but PennDot does not work that fast. Resident Pat McGeeney of 7296 Blue Hill Road addressed the Board of Supervisors stating that she talked to Township Manager Riebling today and she was told by Riebling that he had his own recommendations. Ms. McGeeney stated the Riebling told her about asking the property owner if they would agree to move the hill back because he did not agree with impeding the flow of traffic. Ms. McGeeney stated as a driver of a school bus when you come to the stop sign at Blue Hill Road and Glenville Road, when you go to pull out even if the embankment was cut back you still have vehicles coming from the right. She doesn’t have a small car but by the time she pulls out and there is no on coming vehicles; by the time the middle of the bus is in the road there are vehicles coming. If there are no vehicles coming from the left then I have to look to the right and then they are flying around the church, if there was a stop sign there that would slow those people down too. It would then enable the people coming out of Blue Hill Road to at least have a chance to get out. Cutting back the bank would allow smaller cars to see but when you are in a bus you would not only have to cut the bank back but cut it down. Resident Brenda Pugh of 7476 Blue Hill Road, Glenville addressed the Board of Supervisors stating that as a mother of a child on that school bus it terrifies her, what could happen pulling out? Ms. Pugh’s son has just received his driver’s license and she will not let him go out the way via Blue Hill Road and Glenville Road; she makes him go out Campwoods Road. No matter how you cut the bank this will be a bad intersection. Ms. Pugh stated that she did contact PennDot back in December 2006 and they called her back a few days later and told her that it was the townships problem. Resident Janine Tharp of 3983 Glenville Road, Glenville provided pictures to the Board of Supervisors of an incident that happened in her yard within the last 6 months. Ms. Tharp stated she has 3 small boys and worries about that intersection with them out there as well as everyone’s children out there. She doesn’t agree with cutting back the hill, which is not going to solve the problem. The thought of not impeding traffic that’s fine, then someone needs to enforce the speed limits. Ms. Tharp stated that in the 13 years that she has lived at her residence there has never been a police officer at that road to enforce the speed limit. Ms. Tharp personally thinks enforcing the speed limit is not going to help the intersection problem at all and hopes that the Board won’t go that route. Ms. Tharp thinks an easy and inexpensive way to help immediately would be a three way stop and knows that PennDot has to decide that, but if writing the letter and contacting the politicians doesn’t work the are prepared to petition who ever they need to. They have already started a petition because they feel very strongly about this. Ms. Tharp stated when they moved here 13 years ago they tried to address this same problem but were told nothing could be done about it. Resident David Miller of 5070 Arnold Road, Glenville stated that the township will do just what they said; these are all honorable people. When you were told before nothing could be done about it, it was probably expressed as, whether you like it or not it is not the township’s legal right to do anything there, both of those roads are state roads and we have this problem all over the place not just yours. There are a lot of problems in our township and these folks are honorable and will do what they say but they can not create magic and the best thing that can be done is all of the residents here get a committee together and call Senator Waugh and Representative Miller and when they get enough complaints they too will get on board and you will have much more impact then just dumping it on the township and expecting results. Riebling distributed information to the Board of Supervisors. Included in the packet is an email that was sent to Riebling from resident Gail Groft in regards to the intersection of Blue Hill Road and Glenville Road and her issue. Riebling responded to the email that he had no other complaints about the intersection and did not intend on his own to bring that up to the board as an issue because generally we work those things on a complaint basis. Riebling stated that Ms. Groft did not ask to be included on the agenda so therefore she was not put on. Riebling became aware it was going to be on public comment this evening. Riebling provided background information from Southwestern Regional Police Department indicating that there have been 9 crashes over the past 6 years, one in 2002, zero in 2003, one in 2004, three in 2005, three in 2006 and one so far in 2007 which was the day after the Valentine’s Day storm. Citations and warnings issued in the last 6 months of 2006, were 28 warnings and 19 citations the majority occurring in July and August. Riebling reported that he received a report from the Stealth Stat that the police department operates. It is a hidden radar detector that hangs on utility poles or a sign and it is capable of doing virtually the same study that we are going to request. The report shows that nearly 2000 vehicles in a 24 hour period travel through the Blue Hill and Glenville intersection. The average speed of 90% of the vehicles is 37 mph; peek times are at 7:30 A.M. and 4:30 P.M. Riebling stated that with those results PennDot would recommend the 35 mph speed limit. There is no real indication that there’s a major speeding problem there and obviously you can’t control every driver out there nor can the police department be there all the time. Riebling stated that in no way did he say that his way is the only way that would work; he just suggested exploring all options. A three way stop is quick and dirty, it impedes the traffic flow and we don’t want to do that unnecessarily, let’s look at what the study recommends. Ms. Groft asked how long the Stealth Stat machine was in place. Officer Harrison stated usually a 2 to 3 day period. The reason that it is only there for 2 or 3 days is because it is battery powered and the battery only lasts that long. Chairman Miller stated we will do our part to get this underway. Chairman Miller made a motion, seconded by Supervisor Lee to have the township send a letter to PennDot requesting the necessary action and investigation to properly act upon hazardous condition at Glenville Road and Blue Hill Road intersection. Vote 3-0 Resident Tim Myers of 5086 Arnold Road addressed the Board of Supervisors in regards to installing a brick mailbox instead of having the standard post mailbox. Chairman Miller asked what the policy was in regards to a structure in the road right of way. Riebling stated if it’s a brick structure we require it to be out of the right of way. Mr. Myers stated that he drove around the township and found 4 different types of brick mailboxes. Supervisor Lee asked Road Master Smith what happens if the plow hits it. Road Master Smith stated that if a plow hits it and it’s in the right of way there isn’t anything that Mr. Myers could do about it. Road Master Smith stated to the Board to be careful because by allowing something like that to be placed in the township right of way the Board will be responsible for anything that could happen. Riebling stated that he suggested that Mr. Myers make a pull off where his mailbox would be placed at the limit of the right of way. Mr. Myers stated that he wouldn’t mind moving the mailbox. Riebling will verify the distance that it will need to be moved off the road. 1. Reports – Vice Chairman Myers made a motion, seconded by Supervisor Lee, to approve the consent package consisting of: monthly Board of Supervisors minutes (02/19/07), Planning Commission minutes for March 1, 2007 (draft), Recreation Committee minutes for January 17, 2007, February 17, 2007 (draft) and reports from the following: Manager, Zoning, Road Department, SEO (02/07), and Southwestern Regional Police Department Monthly Statistics (02/07), Southwestern Regional Police Department approved minutes (02/21/07), Southwestern Regional Police Department Chiefs Report (03/14/07). Vote 3-0 2. Solicitor Report – Solicitor Elliot reported that Riebling provided his office with all the information and plans for the recreation park property to prepare the deed. Solicitor Elliot will coordinate a mutual time with the Berwagers, Chairman Miller and the Solicitor. Solicitor Elliot reported that Riebling provided the board with a copy of the agreement for Real Property for the Southwestern Regional Police Headquarters purchase. A summary was provided to the board of the contents of the agreements. Solicitor Elliot reported that the agreement is designed for the police department board to purchase the building for the headquarters. There is an estimated purchase price of $1,088,000.00. The purchase price share for Manheim Township would be the same as the funding share of 18.311%. Chairman Miller will bring up various concerns at the next Police Board meeting. Solicitor Elliot had nothing further to report. 3. Committee Reports – 1. Southwestern Regional Police Department – Next SWRPB meeting, April 11, 2007 at 7:00 pm at 6115 Thoman Road. Officer Harrison addressed the Board of Supervisors about the traffic enforcement or the lack there of on the Blue Hill, Glenville area. Over the past two months the police department has written 147 tickets whether that being citations or warnings in Manheim Township, that is almost double of any other municipality. The majority of those tickets that the officers write are in the Glenville Road/North Church Street area. Officer Harrison stated we are unable to do anything at that specific intersection of Blue Hill Road and Glenville Road due to the limitations we have on enforcement speed. The officers have to have an area that we can observe 200 to 400 feet, those white lines you see on the road we time a vehicle from one line to the next and if we can’t see that vehicle approach either direction to travel all the way through then we can’t use the timing for speed. That is our limitation but we do enforce the speed there. Officer Harrison reported that there were 353 calls for service in the month of February. Manheim Township had 48 calls for service, 14 tickets and 18 warnings issued, and 13 arrests. Officer Harrison had nothing further to report. 2. EMA – No report. Meeting on Odd Months only. Next meeting on Thursday, May 17, 2007 at 7:00 pm.3. Rec. Board – The next meeting will be February 21, 2007 @ 7:00 PM. Supervisor Lee stated that the Basket Bingo will take place on May 6th at Porters and the cost is $12.00 per person 4. LGAC- Riebling reported the Mr. Bonnerwith sent an email about a couple of items discussed at last month’s LGAC meeting.
3. Subdivision – West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications. These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on March 29, 2007. These applications have been distributed for review to York County Planning, the Conservation District, our Township Engineer, utilities affected and the Lineboro VFD. Review comments have been received from the York County and Manheim Township Planning Commissions and from our Township Engineer. Riebling reported that the last revised plan submission is dated 09/01/2005, last engineer’s review 12/09/2005. A review period extension request is submitted for consideration. Approval of this request would extend the application expiration through June 27, 2007. This application can again be tabled until all agency comments are addressed and required approvals or notices are submitted. Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request. Vote 3-0 Vice Chairman Myers made a motion, seconded by Supervisor Lee to table the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted. Vote 3-0 Fox Ridge Court – 4 lot Preliminary Plan and Modification Request Application The Board of Supervisors accepted this application on December 1, 2005. The extended ninety day review period will expire May 25, 2007. Review comments have been received from all necessary agencies regarding these applications. Riebling reported that the last revised plan was dated 01/23/06. The last Township Engineer review generating additional comments was dated 03/20/06. Riebling reported a cost estimate was submitted for this project on June 28, 2006. The estimate was copied to the Municipal Engineer for approval. A revised plan addressing storm water and other minor comments has not been submitted. We have received new comments from the municipal engineer on October 12, 2006, and well reports from the applicant on September 29, 2006. No additional information has been provided; the application remained on the table. Morgan Estates – 4 lot Final Plan Application – Manheim Road This application was accepted for review and consideration on July 17, 2006. The extended ninety day review period will expire April 13, 2007. A review period extension request has been submitted for consideration. Approval of this request would extend the application expiration through July 12, 2007. This application can be tabled until all agency comments are addressed and a revised plan submitted. Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request. Vote 3-0 Supervisor Lee made a motion, seconded by Vice Chairman Myers to table the Morgan Estates – 4 lot Final Plan Application – Manheim Road until all agency comments are addressed and a revised plan submitted. Vote 3-0 Mary Brenner (Small Family) 11 lot Preliminary Plan and Modification Request Applications. This application was accepted for review and consideration on September 18, 2006. The 90 day review period will expire on March 24, 2007. The plan has been reviewed by all required agencies and comments provided. A review period extension request is submitted for consideration. Approval of this request would extend the application expiration through June 22, 2007. This plan can be tabled until all agency comments are addressed and revised. Vice Chairman Myers made a motion, seconded by Supervisor Lee to grant the 90 day extension request. Vote 3-0 Supervisor Lee made a motion, seconded by Vice Chairman Myers to table the Mary Brenner (Small Family) 11 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and revised. Vote 3-0 KEM Construction – 8 Lot Final Plan Applications This application was accepted for review and consideration on December 18, 2006. The ninety day review period expiration date is June 16, 2007. Riebling recommended tabling any action on this plan until the conditions of the preliminary plan approval are satisfied. This plan can remain tabled until all agency comments are addressed and revised plans submitted. Paige Wingert – Sketch Plan The applicant has requested that this sketch plan be reviewed at the April 19, 2007, Board meeting. 6661 Grave Run Road (Meckley) – 7 lot Final Plan and Modification Request Applications This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be May 20, 2007 The Manheim Township Planning Commission will not review this application until their April 5, 2007, meeting. We have not received comments from our Municipal Engineer or York County Planning Commission. This plan can remain tabled until all required reviews are completed and comments provided. Dry Bridge LP – Separation Plan and Modification Request Applications This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be May 20, 2007. The Manheim Township Planning Commission will not review this application until their April 5, 2007, meeting. We have not received comments from our Municipal Engineer or York County Planning Commission. This plan can remain tabled until all required reviews are completed and comments provided. Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be May 20, 2007. The Manheim Township Planning Commission will not review this application until their April 5, 2007, meeting. We have not received comments from our Municipal Engineer or York County Planning Commission. This plan can remain tabled until all required reviews are completed and comments provided. P.H. Glatfelter Company – 2 lot Minor Subdivision Plan and Modification Request Applications This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be May 20, 2007. The Manheim Township Planning Commission will not review this application until their April 5, 2007, meeting. We have not received comments from our Municipal Engineer or York County Planning Commission. This plan can remain tabled until all required reviews are completed and comments provided. New Applications: None 4. Unfinished Business – Indoor Air Quality Assessment – Air Handler/Exchanger Chairman Miller stated that he was in the process of looking into some of the equipment that would be needed but has not come up with a price yet. Pension Meeting with PSATS & Seminar Information The Board of Supervisors confirmed they will meet with PSATS to discuss pension options on Sunday, April 22, 2007 at 2:00 P.M. Truck Purchase Options – Updated Information Riebling provided a spread sheet to the Board with updated information on two options that could be available for purchasing a new truck, which would be either to take out a loan or buy the truck out right. Riebling will provide updated information for next months meeting so that a decision can be made on what option the Board will take to purchase the truck. Municipal Complex Planning - Status Riebling reported that he was in touch with the Township Engineer; they are working on 3 to 4 different variations of grading plans. New Cell Phones & Service Plan – Discussion (Old service discontinued) Riebling reported that he has been in contact with Chief Bean and Sergeant Green of Southwestern Regional Police department who did research on cellular coverage in the township for departmental use their recommendation is Cingular. Riebling stated that he spoke with a representative with Cingular Wireless and she petitioned 2 sim cards for a free trial basis to test the signal coverage. Riebling reported that the employees weren’t interested in carrying two phones so a policy could be implemented on personal use if we were to go that route. 5. New Business– 2007 Materials – Asphalt Escalator Inclusion Resolution, Bid Advertising and Letting Riebling reported that an escalator clause similar to what we include with our fuel bids but specifically for asphalt. Road Master Smith reported that we can put a price adjustment for bituminous materials in our bid packet. There is an asphalt index that PennDot uses on a monthly basis. The adjuster when put into the bid packets allows the bituminous plants when they are making the material with the higher priced oil to increase the price per ton which means that everyone is treated fairly. The cost has to rise or fall 10% of what the index price was at bid time in order for anything over and above the 10% they can charge you for it, in other words the supplier eats 10% one way or another. Chairman Miller stated that this would be a good year to implement using the asphalt escalator clause. Supervisor Lee made a motion, seconded by Vice Chairman Myers to prepare a resolution and to include the asphalt escalator clause in the 2007 bid packets. Vote 3-0 Chairman Miller made a motion, seconded by Supervisor Lee to approve bid advertising and letting for 2007 materials. Vote 3-0 SEO Information (Alternate resignation & company acquisition) Riebling reported that our current SEO, Bill Deal could be a wholly owned subsidiary of Hanover Land Services, Inc. Riebling also reported the Bill Reyna, the townships SEO alternate, is no longer employed at SEO Services, Inc. Riebling stated that Bill Deal working with Hanover Land Services, Inc. could be a conflict of interest. Riebling stated that he would like to check pricing on some other SEO’s and come up with a list of three. Chairman Miller stated that we need to look into other options and Supervisor Lee agreed. Recreation Committee Requests – Sign Purchase & Summer Community Event Supervisor Lee reported that the Recreation Board submitted a request to purchase an outdoor portable sign. The size of the sign considered by the Recreation Board is 8’ x 40", double sided, has changeable letters and can be lit if electric is available. The cost of the sign is estimated at $350.00. Chairman Miller made a motion, seconded by Vice Chairman Miller to deny the request of the electric outdoor portable sign. Vote 2-1 with Supervisor Lee voting no. The Recreation Board would like the Board of Supervisors to consider and advise on the following recommendation: Battle of the bands community event. Activities:
Considerations:
Total cost, which is subject to activities included = $450.00 to $850.00 Riebling stated that trying to get something together that quick in a professional and enjoyable way takes a lot of work. Riebling recommended using a generator instead of trying to put electric there because then we are going to have a continuous electric bill. Chairman Miller stated that the starting cost to install electric is $1200.00. Riebling stated that it’s hard to see if this is going to be a costly endeavor whether or not there is money raised. Chairman Miller stated that the Recreation Board needs to do a lot more planning and come up with more definite ideas. Riebling stated that generally planning for this type of event should start the prior fall. Planning Commission Tasked with Zoning and S/LD/SWM Ordinance updates Riebling reported that we are going through the subdivision looking at the repeated modification requests, trying to make it structured so that they won’t need a modification request all the time. Looking at any text errors that may need to be corrected any section reference errors. It won’t be a full comprehensive update but somewhat close to that. Supervisor Lee made a motion, seconded by Vice Chairman Myers to task the Planning Commission with Zoning and S/LD/SWM Ordinance updates. Vote 3-0 Penn DOT TIP Program Bridge Replacements Riebling reported that the Wolfgang School Road Bridge and the Watertank Bridge have been listed on the transportation improvement through PennDot for about 6 years. Each phase is 4 years long, there are 3 phases and we are in the middle of phase 2, which is the engineering design. We have both designs submitted and the costing for the design, both the preliminary and the final. Wolfgang School Road Bridge is ours alone to bear and is tied to some state funding which funds 80% and we fund 20% of the total cost of the design and construction. The Watertank Bridge is funded in part by federal money and that cuts our share down significantly, we only have to fund 5% between us and Codorus Township, the rest is covered in state and federal funding. Part one preliminary design total cost is $138,140.00. Part two final design cost is $109,653.00 for a total $247,793.00 just for the design. 20% for Manheim Township is $49,558.54. Riebling said that each design phase, part one and part two is over 18 months so the cost is spread over 3 years. Supervisor Lee made a motion, seconded by Vice Chairman Myers to approve the design process of the TIP Program Bridge Replacement for Wolfgang School Road Bridge. Vote 3-0 Southwestern School District A. Building & Grounds meeting on Manheim Elementary Project; April 18, 7:00 P.M. Admin. B. School Zone Signage for Skyview and Manheim C. Knox Box implementation with elementary school renovation Snow Emergency 2007-02 Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the Snow Emergency Declaration 2007-02. Vote 3-0 6. Purchase Requisitions - Insulated Tar/Road Oil Storage and Transport Tank - $400.00 Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the past purchase of the Insulated Tar/Road Oil Storage and Transport Tank - $400.00. Vote 3-0 Subdivision Plan Storage Cabinets - $788.00 Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the purchase of 5 drawer cabinet and base in the amount of $788.00. Vote 3-0 7. Training Notices (Brochures included in report) None Next Meeting Next Regular Meeting – April 19, 2007 at 7:00 PM There being no further business Chairman Miller adjourned the meeting at 10:45 PM. Respectfully Submitted, Michelle E. Hershey Secretary-Treasurer |
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