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Minutes, Manheim Township Board of Supervisors Meeting May 17, 2010
The Manheim Township Board of Supervisors, York County, PA met on Monday, May 17, 2010 to transact the regular monthly business.
The following were in attendance:
Larry Miller
Dwight Myers
Matt Muir
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary-Treasurer
Solicitor:
Not Present
There were 5 persons in the audience.
Chairman Miller called the meeting to order at 7:04 PM with the Pledge to the Flag.
Executive Session(s)-
None
Announcements-
None
None
1. Reports
Riebling reported that the tax exoneration report for Occupation only should be changed from 167 to 166.
Chairman Miller stated that one correction was needed for the April 19, 2010 minutes:
Change “Vice Chairman Myers” called the meeting to order to “Chairman Miller” called the meeting to order.
Chairman Miller made a motion, seconded by Supervisor Muir, to approve the consent package with the stated changes consisting of: monthly Board of Supervisors minutes 04/19/10, Tax Exonerations, Planning Commission Minutes 05/06/10 draft, Recreation Committee Minutes 04/14/10 approved and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (04/10), SWRPD: Chief’s Report 05/12/10, Monthly Statistics 4/10 & Approved Minutes/Reports of 04/14/10.
Vote 3-0
2. Solicitor Report –
Riebling reported that Solicitor Elliot prepared the Ordinance Amendments as discussed. Riebling reported it has been forwarded to York County Planning for their review and comment and it will go back to our municipal planning commission for final review and recommendation in June and should be able to act on it at the June 21st meeting.
3. Committee Reports –
Next SWRPB meeting, May 12, 2010 at 7:00 pm at 6115 Thoman Road.
Officer Matthews reported that there were 378 calls for service; 57 calls were for Manheim Township, 14 tickets, 17 warnings and 6 arrests.
2. EMA –
No report
3. Rec. Board –
The next meeting will be June 9, 2010 @ 7:00 PM.
Barb Mills reported that 525 tickets were sold for the Turkey Hunt raffle and they raised $2250.00. Future fund raising ideas were discussed. Recreation Board reported they are working on a draft ordinance for Manheim Adventure Park. There was a brief discussion in regards to Kinsley Construction in-kind donation.
4. Local Government Advisory Committee-
Next meeting May 19, 2010 (Awards Banquet).
C. Subdivision –
Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be June 15, 2010.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MR’s addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &
Tangents between Reverse Curves; Grant based on justification of the
revision now providing minimum required curve radii at all location and
alternative of no tangent between reverse curves in order to provide a better
design flow.
F. Section 502.9.D & 502.9.F – Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F – Vertical Street Alignment, Minimum “K” Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required “K” for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required “K” for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
A. Notice of approval of the erosion control plan from the York County Conservation District.
B. Submission and approval of the well yield, drawdown and interference report for the proposed lots as required in MR B.
C. Adding road reconstruction (Landis Road) details or general notes resulting from agreement on terms.
D. Revising general note 19 to include intersection clear sight triangle easement on Miller property.
E. Providing survey data for drainage easements related and contributing to the public street(s).
F. Submission of all outstanding fees related to municipal engineering reviews.
The applicant is requesting a time extension to meet the conditions of approval. Upon favorable action, the deadline would be September 15, 2010.
Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the extension request.
Vote 3-0
Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved the revised applications on September 21, 2009. The ninety day period to meet conditions will expire on July 19, 2010.
The following condition applies:
Dorothy and Todd Gracey – 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires August 6, 2010.
The application has been reviewed by all required agencies with comments provided.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A – Private Streets – The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
F. Section 502.6.A. – Street Construction Standards – Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
G. Section 502.7.A. – Minimum Cartway Width – The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lot’s subsequent owner.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on August 10, 2010.
All required agencies have reviewed and commented on this application. While no new MR’s are being requested, the applicant is seeking approval on MR’s granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MR’s proposed to be extended to and included with this application are:
1. 409.4 – Wetland Report
2. 403.A.1 – Plan Scale
3. 409.1 – Water Feasibility Report
4. 409.2 – Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
This application can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire June 20, 2010.
The applications have been reviewed by all required agencies with comments provided.
On August 17, 2009, the Board acted on the requested agencies with comments provided.
The applicant is requesting a review period extension. Upon favorable action, the deadline would be December 30, 2010.
Chairman Miller made a motion, seconded by Supervisor Muir to approve the extension request and table the Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications until all agency comments are addressed and required approvals or notices are submitted.
Vote 3-0
Manheim Adventure – Land Development Plan & MR Applications
These applications were submitted for initial review on August 17, 2009. The 90 day review period expiration will be May 17, 2010.
On October 19, 2009, the Board approved all requested modifications as listed below:
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
The applicant is requesting a time extension to meet conditions of approval. Upon favorable action, the expiration will be July 19, 2010.
Chairman Miller made a motion, seconded by Supervisor Muir to approve the extension request for the Manheim Adventure – Land Development Plan & MR Applications.
Vote 3-0
Glenville Hollow Farms (Yingling)- 11 Lot Fianl Plan and Modification Request Applications
This application was accepted on March 15, 2010, for review and consideration. The ninety day review period will expire on June 13, 2010.
The municipal engineer and Manheim Township Planning Commission have completed their reviews and provided comments. The comments from York County Planning Commission have not been received to date.
The applicant is requesting a review period extension. Upon favorable action, the deadline would be September 17, 2010.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the extension request and table the Glenville Hollow Farms (Yingling)- 11 Lot Fianl Plan and Modification Request Applications until all required reviews are complete and comments provided.
Vote 3-0
New Applications:
None
D. Unfinished Business –
Legislative Update;
1. Raising Minimums for Required Bidding – SB319 & HB 607 (1st consideration; referred to Appropriations 03/30/2009).
2. Separations Act Minimum from $4,000.00 to $25,000.00 – SB330 (Referred to L&I 2/20/09).
3. School Impact Fees – SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits – SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).
5. Monthly Notification of Development to School District – HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).
6. PSP Coverage Fee – HB 1500 (recommitted to appropriations September 11, 2009).
7. Requiring proof of no outstanding liens for contractor’s involved in dwelling construction – HB 2042 (Introduced October 14, 2009, Re-referred to Labor Relations December 9, 2009).
St. John’s Church Proposal – Update
Riebling reported that Russ Vansant called and spoke to Pastor Strosick. Mr. Vansant stated that Pastor Strosick can’t find the key to the building and can’t remember what the conditions were that they spoke about. Mr. Vansant wants Township Manager Riebling to contact Pastor Strosick and remind him what the conditions were. Mr. Vansant is going to contact Pastor Strosick to get a mailing address so that Riebling can send a letter in regards to the conditions that were requested. After a brief discussion in regards to the conditions and the available uses of the church building the board requested that Riebling send a letter to Pastor Strosick stating the conditions previously discussed.
Public Works Building – Select General Design Scheme
The Board discussed the possible design options, cost of design options and touring the Penn Township Public Works building. After a lengthy discussion the board requested that Riebling contact Ken Hammel on what possibilities there are in the way of having this building designed just to the design phase without specifications.
Chairman Miller made a motion, seconded by Supervisor Muir to have Riebling contact Ken Hammel concerning pushing part of phase 1 design into phase 2 and what costs we may incur in just doing the design phase without specifications using preferred design A.
Vote 3-0
Pension Plan Policy for New Hires
Work in progress
2010 Road Projects – Discussion on funding and specific projects
Road Master Smith reported that they would be able to look at working on Pine Tree Rd., Lake View Rd., Camp Woods Rd, St. Johns Church Rd., Wool Mill Rd. and Wolfgang School Rd.
Riebling reported that the projects for the six roads stated would be at an estimated materials cost of $162,000.00. $172,854.00 was budgeted from the General Fund and $85,400.00 from the State Fund.
Cell Phone Update -
Riebling reported that the family share plan is more cost effective based on AT&T’s research. A request was put in asking if the family share plan can be prorated back to the inception of the plan in 2007. The request was denied for the proration and Riebling is waiting to hear back from AT&T.
E. New Business–
Bid Awards: Aggregate, Asphalt, Fuels and Pipe
An advertised public meeting for the opening of material bids was held at the municipal building today, May 17, 2010 at 2:00 PM. All sealed bids were opened at this meeting. Township Manager Riebling opened and read the bids to the audience.
The following bids were submitted for aggregate materials:
Materials
Vendor Vendor Vendor Vulcan Kinsley York Building
P/U Deliver P/U Deliver P/U Deliver
AASHTO #9 $9.80 $13.45 $8.30 $12.30 $8.00 $12.10
AASHTO #8 $9.80 $13.45 $6.80 $10.80 $7.25 $11.35
AASHTO #4 & #57 $8.80 $12.45 $6.55 $10.55 $6.25 $10.35
2A/2RC Stone $6.50 $10.15 $4.35 $ 8.35 $3.50 $ 7.60
#10 Screenings $7.40 $11.05 $6.55 $10.55 $6.75 $10.85
R4/R5 Rock $14.50 $19.65 $11.00 $15.00 $9.25 $14.35
The following bids were submitted for asphalt materials:
Materials
Vendor Vendor Vendor
Bituminous Paving York Building Products Kinsley
P/U Deliver P/U Deliver P/U Deliver
9.5 mm Superpave $51.55 $56.25 $52.45 $58.20 $51.55 $56.95
19 mm Superpave $45.70 $50.40 $46.20 $51.95 $45.25 $49.65
The following bids were submitted for road oil:
Materials
Vendor Vendor
Hammaker Stewart - Tate
Deliver Deliver
CRS-2 Oil $2.090 $1.91
The following bid was submitted for fuels:
Materials Vendor Vendor Leffler Arentz
Deliver Deliver
Heating Oil 2,500 gals. $2.3926 $2.3380
Diesel 3,500 gals. $2.5109 $2.4760
Gasoline 1,000 gals. $2.4607 $2.3830
The following bids were submitted for salt:
Materials
Vendor Vendor
Cargill International Salt
Deliver Deliver
Salt 150 tons $80.00 $89.97
The following bids were submitted for line painting:
Materials
Vendor Vendor Vendor
Alpha Ross Gemmil
Line Painting $.07180 Per ft. $.07800 Per ft. $.07500 Per ft.
The following bids were submitted for Pre Cast SW Structures for Recreation Park:
Materials
Vendor
Chemung
SLCP Pipe 18 in diameter 1640 ft. $7.50 Per ft.
Chemung is donating 220 ft of SLCP 12 inch diameter pipe and 60 ft of SLCP 24 inch diameter pipe as part of the bid. The donated value is $1,769.00.
Township Manager Riebling announced that the Board of Supervisors will receive the submitted bid findings as stated above and award the 2010 bids at tonight’s Board of Supervisors meeting, beginning at 7:00 PM.
Township Manager Riebling adjourned the bid opening meeting at 2:50 PM.
Awarding of the 2010 Material Bids –
Township Manager Riebling presented to the Board of Supervisors the findings of opened bids. There was a thorough review of the submitted bids by the Board of Supervisors.
Chairman Miller made a motion, seconded by Supervisor Muir to award the bids as follows:
 | Aggregate materials - AASHTO #9, ASHTO #8, AASHTO #4 & #57, 2A/2RC Stone and #10 Screenings, R4/R5 Rock to York Building Products. |
| Asphalt materials to Bituminous Paving |
| Road oil to Stewart - Tate |
| Fuels to Arentz |
| Salt to Cargill |
| Line Painting to Alpha |
| SLCP Pipe to Chemung |
Vote 3-0
Pay Rates for Call-In Employees
Riebling is looking for the board’s authorization on pay rates for call-in employees:
· Flagger or Laborer - $8.00 per hour
· Non-CDL license holder for plowing - $10.00 per hour
· CDL License holder for plowing - $11.00 per hour
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve any newly added call-in employee’s pay rates as stated.
Vote 3-0
Resolution 475 – Record Disposal Authorization
Chairman Miller made a motion, seconded by Vice Chairman Myers to approve Resolution 475 – Record Disposal Authorization.
Vote 3-0
Purchase Requisitions
None
Training Notices
None
Next Board Meeting – June 21, 2010 @ 7:00 pm
With no further business Chairman Miller adjourned to executive session at 9:35 pm.
Respectfully Submitted,
Secretary-Treasurer
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