The Manheim Township Board of Supervisors, York County, PA met on Monday, June 21, 2010 to transact the regular monthly business.
The following were in attendance:
Dwight Myers
Matt Muir
Not Present:
Larry Miller
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary-Treasurer
Solicitor:
Not Present
There were 9 persons in the audience.
Vice Chairman Myers called the meeting to order at 7:04 PM with the Pledge to the Flag.
Executive Session(s)-
None
Announcements-
Riebling reported that Equipment Operator David Shue was 1st in his class of 7 at Paving Technical Training Class.
Public Comments-
David Miller read to the board a paper titled History and Irony.
1. Reports
Vice Chairman Myers made a motion, seconded by Supervisor Muir, to approve the consent package consisting of: monthly Board of Supervisors minutes 05/17/10, Tax Exonerations, Planning Commission Minutes 06/03/10 draft, Recreation Committee Minutes 05/12/10 approved and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (05/10), SWRPD: Chiefs Report 06/09/10, Monthly Statistics 5/10 & Approved Minutes/Reports of 05/12/10.
Vote 2-0
2. Solicitor Report
None
TIP Project Presentation
David Hoglund with Rettew did a presentation for the TIP projects for Wolfgang School Rd and Water Tank Road Bridges. Mr. Hoglund stated that the purpose for this presentation is that this is the last portion of the preliminary design phase of the project that needs to be completed in order to start the final design. PennDot requires that a public meeting is held to voice any concerns with the regards to the project to give Rettew time to adjust the plans to reflect any concerns. Preliminary designs are going to be completed this summer, final design should be completed in a year and construction to start in the spring of 2012. Supervisor Muir asked how long the construction will take. Mr. Hoglund stated typically 6 months. Comments received from residents were in regards to funding of the project and detours. Mr. Hoglund stated that for Wolfgang School Road Bridge PennDot is paying 80% and Manheim Township is paying 20%. Water Tank Road Bridge 80% is federal, 15% is state, 2.5% is Codorus Township and 2.5% is Manheim Township. The estimated Manheim Township cost for Wolfgang School Road Bridge is $140,000.00 and for Water Tank Road Bridge is $23,000.00. Mr. Hoglund stated that detour maps are provided for residents.
3. Committee Reports
1. Southwestern Regional Police Department
Next SWRPB meeting, June 9, 2010 at 7:00 pm at 6115 Thoman Road.
Chief Bean reported that there were 379 calls for service; 43 calls were for Manheim Township, 50 tickets, 35 warnings and 7 arrests.
Chief Bean provided information in regards to an over dose death that occurred on July 11th in Manheim Township. Chief Bean informed the board of the ongoing issues of Heroin use within Manheim Township, West Manheim Township, Penn Township and Hanover Borough.
Chief Bean reported that the investigation in regards to the March 31st homicide is still ongoing. Southwestern Regional Police is currently working with different agencies and labs.
2. EMA
No report
3. Rec. Board
The next meeting will be June 9, 2010 @ 7:00 PM.
Barb Mills reported that there has been no communication from Kinsley in regards to donated services. Barb Mills reported that the agility camp fundraiser has been put on hold until next summer. The community day and scavenger hunt fundraiser has been set for October 9, 2010.
Riebling reported that he had a conference call with Lauren Zumbrun with Rettew and Beth Helterbran with DCNR. Riebling stated it was discussed if DCNR would consider scaling back the amount of the grant so that we can stay within budget. It was apparent that DCNR would be willing to consider scaling back. A revision of our sources and uses spreadsheet would be needed to clearly explain where the funds, volunteers, donations and cash are coming from and what it will be used for. There are only certain things DCNR is willing to fund, other items they are willing to fund to a certain percentage.
A brief discussion ensued in regards to how the recreation park would be scaled back, number and size of pavilions and what type of play area equipment would work best at the park. It was stated that this project has to be completed by December 2011.
The revised scope will be negotiated and presented for affirmation on July 19, 2010.
4. Local Government Advisory Committee-
Next meeting June 30, 2010.
C. Subdivision
Dennis Bosley Phase II 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be September 15, 2010.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MRs addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &
Tangents between Reverse Curves; Grant based on justification of the
revision now providing minimum required curve radii at all location and
alternative of no tangent between reverse curves in order to provide a better
design flow.
F. Section 502.9.D & 502.9.F Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F Vertical Street Alignment, Minimum K Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required K for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required K for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
A. Notice of approval of the erosion control plan from the York County Conservation District.
B. Submission and approval of the well yield, drawdown and interference report for the proposed lots as required in MR B.
C. Adding road reconstruction (Landis Road) details or general notes resulting from agreement on terms.
D. Revising general note 19 to include intersection clear sight triangle easement on Miller property.
E. Providing survey data for drainage easements related and contributing to the public street(s).
F. Submission of all outstanding fees related to municipal engineering reviews.
Randal & Patricia Smith 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved the revised applications on September 21, 2009. The ninety day period to meet conditions will expire on July 19, 2010.
The following condition applies:
- Submission of a revised use and maintenance agreements for Highland Lane, to be recorded with the final plan.
Dorothy and Todd Gracey 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires August 6, 2010.
The application has been reviewed by all required agencies with comments provided.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A Private Streets The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
F. Section 502.6.A. Street Construction Standards Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
G. Section 502.7.A. Minimum Cartway Width The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lots subsequent owner.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Dan Rodgers Lot 6 Grave Run Road 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on August 10, 2010.
All required agencies have reviewed and commented on this application. While no new MRs are being requested, the applicant is seeking approval on MRs granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MRs proposed to be extended to and included with this application are:
1. 409.4 Wetland Report
2. 403.A.1 Plan Scale
3. 409.1 Water Feasibility Report
4. 409.2 Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
This application can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Harry Ramage 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire December 30, 2010.
The applications have been reviewed by all required agencies with comments provided.
On August 17, 2009, the Board acted on the requested agencies with comments provided.
- Sections 403.A.1.b Plan Scale The applicant requested that he be permitted to show proposed design features on a parent tract of more than 10 acres at a scale of 1=80. Recommend approval of this request.
- Section 409.B- Sewer Feasibility Report The applicant requests that he be permitted to submit a sewage planning module utilizing on-lot sewage disposal based on soils tests in lieu of preparing Sewer Feasibility Report. Recommend approval of this request.
- Section 502.5.A.1 Reconstruction of Existing Streets The applicant is proposing to provide shoulder drainage along Dry Bridge Road, but requests consideration be given to requiring the street be reconstructed since Dry Bridge Road was recently paved to a total width of 22 feet. Recommend approval of this request, conditioned on providing a fee-in-lieu for the paving required to meet the ultimate width of 24 feet for Dry Bridge Road (12 feet per side) based on cost estimates prepared by the applicant.
- Section 512- Public Dedication of Park Land The applicant requests to provide a fee in lieu of dedicating park land. Recommend approval of this request.
- Section 510.B.7.a- 2 year Storm Peak Rate Reduction The applicant requests that he not be required to reduce the peak runoff rate from the 2-year storm by 50%. In the alternative, the applicant proposes to keep the post development peak rate the same as predevelopment. Recommend deferring action on the request to allow the applicant to propose an alternative storm water reduction design that more closely meets the intents of this requirement.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Manheim Adventure Land Development Plan & MR Applications
These applications were submitted for initial review on August 17, 2009. The 90 day review period expiration will be July 19, 2010.
On October 19, 2009, the Board approved all requested modifications as listed below:
- Section 305 Preliminary Plan Processing The applicant requested to be permitted to submit plans meeting the requirements of both Preliminary Plan and a Final Plan.
- Section 505.H Lighting Plan The applicant requested that the requirement be waived as dusk to dawn lighting will be utilized.
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
- Notice of approval of the erosion control plan from the York County Conservation District.
- Obtaining downstream adjoining recipients signature on plan for accepting storm water release from the proposed project. (Have signature on letter submitted with the E&S Plan).
Glenville Hollow Farms (Yingling)- 11 Lot Fianl Plan and Modification Request Applications
This application was accepted on March 15, 2010, for review and consideration. The ninety day review period will expire on September 17, 2010.
The municipal engineer and Manheim Township Planning Commission have completed their reviews and provided comments. The comments from York County Planning Commission have not been received to date.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
New Applications:
Rathell, Rinehart & Kaltreider Single Lot and Add-on Subdivision and Modification Request Application
This application was submitted on June 8, 2010. The completeness review revealed minor deficiencies which have been addressed through a revised submission. Upon the recommended acceptance of these applications for review and consideration, the ninety day review period will expire on September 19, 2010.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to accept for review and consideration and table until all required reviews are complete and comments provided for the Rathell, Rinehart & Kaltreider Single Lot and Add-on Subdivision and Modification Request Application.
Vote 2-0
D. Unfinished Business
Legislative Update;
1. Raising Minimums for Required Bidding SB319 & HB 607 (1st consideration; referred to Appropriations 03/30/2009).
2. Separations Act Minimum from $4,000.00 to $25,000.00 SB330 (Referred to L&I 2/20/09).
3. School Impact Fees SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits SB 569 (Approved June 25, 2009, 50-0, House referred to House Appropriation Committee on March 24, 2010).
5. Monthly Notification of Development to School District HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).
6. PSP Coverage Fee HB 1500 (recommitted to appropriations September 11, 2009).
7. Requiring proof of no outstanding liens for contractors involved in dwelling construction HB 2042 (Introduced October 14, 2009, Re-referred to Labor Relations December 9, 2009).
8. County EIT Collection TCC voting would be 1 person 1 vote, no weighting; SB 1391, referred to Finance May 27, 2010 (Senator Waugh is a sponsor)
St. Johns Church Proposal Update
Riebling reported that he sent a letter of conditioned consideration.
Public Works Building Select General Design Scheme
Riebling provided information in regards to the impact of providing design work to revise Design Option A as well as delaying the project.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to table the Public Works general design scheme discussion until Chairman Miller returns.
Vote 2-0
Pension Plan Policy for New Hires
Work in progress
Cell Phone Update -
Riebling reported that the AT&T phone plan has been switched to the Family Share Plan with a reduction in the total invoicing since inception in October 2007.
ILOC Reduction/Release Tracy Plan
Riebling reported that Jefferson Fire Company approved the installation of the dry hydrant. Rettew performed a site inspection and reviewed the documentation provided for financial security reduction. Riebling verified correction of deficiencies and recommended that the financial security be released.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve to the ILOC release for the George and Mary Jean Tracy Final Plan in the amount of $16,890.00.
Vote 2-0
E. New Business
Municipal Building Meeting Room Use Policy
Riebling provided a copy of a draft ordinance for the public use of Manheim Township municipal facilities. Riebling stated that a fee structure needs to be established as well as determine what organizations would be allowed to use the facility. Once complete, Riebling would like the Solicitor to review for approval. The board agreed to Rieblings request.
Status of Municipal Donation to Manheim Athletic Association
Riebling reported that the Manheim Athletic Association indicated at least 3 years ago, our annual contributions of $1,500.00 would be contributed back to the Recreation Park Fund. For the last 3 years the Manheim Athletic Association has not contributed any of those funds back to the Recreation Park Fund. Riebling was notified by Manheim Athletic Association that they would be willing to donate $750.00 of the $1,500.00 that was contributed this year. Riebling stated to the board that considering the current situation we need to reevaluate the contribution amount to the Manheim Athletic Association during budget time.
Disposition of 1991 International Truck
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve keeping the 1991 International truck.
Vote 2-0
Cable Franchise Agreement
Riebling reported that the current report received from Comcast may be incorrect in regards to the actual households being serviced in Manheim Township. This may be a case where an audit on Comcast may be required.
Riebling reported that Comcast is willing to upgrade Manheim Township to the current technology by 2011.
H.A. Thompson
H.A. Thompson Risk Management Services did a loss control review and stated that a gas storage cabinet that is vapor proof is needed. The board requested that Riebling contact H.A. Thompson to determine the different options that are acceptable.
Call-In Employees
Riebling reported that he received 4 calls for employment: 2 non CDL, 1 CDL and 1 flagger.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to authorize the hiring of the call-in employees.
Vote 2-0
Purchase Requisitions
None
Training Notices
None
Next Board Meeting July 19, 2010 @ 7:00 pm
With no further business Vice Chairman Myers adjourned to executive session at 8:35 pm.
Respectfully Submitted,
Secretary-Treasurer