The Manheim Township Board of Supervisors, York County, PA met on Monday, July 16, 2007, to transact the regular monthly business.

Larry Miller, Chairman

Dwight Myers, Vice Chairman

Peg Lee, Supervisor

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer

Not Present

There were 13 persons in the audience.

Chairman Miller called the meeting to order at 7:00 PM with the Pledge to the Flag.

No Executive Sessions

Chairman Miller recognized Boy Scout Kenny Becker who was attending the Board of Supervisors meeting to earn his communications badge.

Resident Gail Groft of 6556 Wolfgang School Road addressed the Board of Supervisors in regards to the letters that she sent to their homes. Ms. Groft is questioning the update on the intersection on Blue Hill Road and Glenville Road that was discussed at last months meeting. Chairman Miller stated that this was on the agenda and would be discussed latter in the meeting.

Vice Chairman Myers made a motion, seconded by Supervisor Lee, to approve the consent package consisting of: monthly Board of Supervisors minutes (06/18/07), Planning Commission minutes for July 5, 2007 (draft), Recreation Committee minutes for May 16 and June 20, 2007 and reports from the following: Manager, Zoning, Road Department, SEO (06/07), and Southwestern Regional Police Department Monthly Statistics (06/07), Southwestern Regional Police Department approved minutes (06/13/07), Southwestern Regional Police Department Chiefs Report (07/11/07).

Riebling reported that Solicitor Elliot contacted him in regards to the Berwager settlement. The mortgage company would not communicate with Solicitor Elliot’s office without the Berwager’s social security numbers.

Riebling reported that Solicitor Elliot has not had a response in regards to the fine payment letter sent to Mr. Wheltle. The Board requested Riebling to look into the costs of putting a lien on Mr. Wheltle’s property until the fine is paid in full.

Next SWRPB meeting, July 11, 2007 at 7:00 pm at 6115 Thoman Road.

Officer Matthews reported that there were 464 calls for service in the month of June. Manheim Township had 60 calls for service, 40 tickets and 45 warnings issued, and 5 arrests.

Officer Matthews reported that there had been a break in at the Manheim Elementary school and another attempted break in the following day. Finger prints were found and a shoe cast was taken and patrols have been increased around Manheim Elementary School.

2. EMA – No report. Meeting on Odd Months only. Next meeting on Thursday, July 19, 2007 at 7:00 pm.

The next meeting will be August 15, 2007 @ 7:00 PM.

Chairperson Barb Mills stated that they met with Rettew and at the meeting they asked for a construction plan to move all the earth and do the storm water management. Ms. Mills stated once they have a plan they could go out and get donations and they felt it was a good investment whether they get the grant or not.

Riebling reported that Jeff Bonnerwith passed along information to him in regards to the Planning Commission’s last review of the ordinance updates for zoning and subdivision. The residual lot definition would go hand in hand with our maximum residential lot size in the agricultural zone.

Riebling reported that PODS language has been discussed. He’s been handling those like a detached accessory structure. Riebling is going to look up some other example languages through some other municipalities to see if it would benefit the township to have that additional language in an amendment.

These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on September 25, 2007.

These applications have been distributed for review to York County Planning, the Conservation District, our Township Engineer, utilities affected and the Lineboro VFD. Review comments have been received from the York County and Manheim Township Planning Commissions and from our Township Engineer.

Riebling reported that the last revised plan submission is dated 09/01/2005, last engineer’s review 12/09/2005.

No additional information has been provided; the application remained on the table.

Riebling reported these applications were submitted to this office on November 16, 2005. A preliminary review was completed on November 21, 2005. The applicant corrected the deficiencies and resubmitted the corrected application. The Board of Supervisors accepted this application on December 1, 2005. The extended ninety day review period will expire on August 23, 2007.

Review comments have been received from all necessary agencies regarding these applications.

Riebling reported that the last revised plan was dated 01/23/06. The last Township Engineer review generating additional comments was dated 03/20/06.

Riebling reported a cost estimate was submitted for this project on June 28, 2006. The estimate was copied to the Municipal Engineer for approval. A revised plan addressing storm water and other minor comments has not been submitted. We have received new comments from the municipal engineer on October 12, 2006, and well reports from the applicant on September 29, 2006.

No additional information has been provided; the application remained on the table.

This application was accepted for review and consideration on July 17, 2006. The extended ninety day review period will expire October 10, 2007.

No additional information has been provided; the application remained on the table.

This application was accepted for review and consideration on December 18, 2006. The ninety day review period expiration date is September 14, 2007.

No additional information has been provided; the application remained on the table.

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be August 18, 2007

All required reviews are completed and comments provided except for one modification request application action from Manheim Township Planning Commission.

The Applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on November 16, 2007.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request.

The Board took action on the following modification request recommendations:

Section 502.5.A.1 – Exiting Street Reconstruction; Recommend approval provided that the 18" CMP on Lot 2 is removed and replaced by a swale designed in accordance with the SWM ordinance, and the existing 18" SLCPP under Grave Run Road and discharging to Lot 2 is verified as having adequate capacity to convey the 50 year design storm or be replaced with an adequately sized SLCPP.

Section 405.2.F & 502.1.N – Concrete Monuments: Recommend denial due to lack of justification.

Chairman Miller made a motion, seconded by Supervisor Lee to conditionally approve Section 502.5.A.1 provided that the 18" CMP on Lot 2 is removed and replaced by a swale designed in accordance with the SWM ordinance, and the existing 18" SLCPP under Grave Run Road and discharging to Lot 2 is verified as having adequate capacity to convey the 50 year design storm or be replaced with an adequately sized SLCPP with the headwall and endwall sections as required in the Ordinance. Deny Section 405.2.F & 502.1.N – Concrete Monuments for the 6661 Grave Run Road (Meckley) – 7 lot Final Plan and Modification Request Applications.

The Sewage Component resolution 438 is recommended for approval/forwarding to DEP.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to adopt resolution 438 for the 6661 Grave Run Road (Meckley) – 7 lot Final Plan and Modification Request Applications.

These applications can then be tabled until the following information or plan revision is submitted:

1.  Proposed right of way on Lot 2 is revised to encompass the existing driveway for which the right of way is given.
2.  Evidence of review or deferral from Codorus Township is provided.
3.  A copy of the wetland study is provided.
4. Evidence of erosion and sedimentation control plan approval by the York County Conservation District.
5. The capacity of the existing 18" SLCPP is proven to pass the 50 year design storm or, if needed, a replacement pipe of adequate size and installation design is provided, including evidence of Penn DOT permitting for the replacement.
6. The additional modification request information is added to the cover sheet note.
7. Evidence of Sewage Component approval by DEP.

Chairman Miller made a motion, seconded by Vice Chairman Myers to table the 6661 Grave Run Road (Meckley) – 7 lot Final Plan and Modification Request Applications until information or plan revisions are submitted.

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be August 18, 2007.

These applications have been reviewed by all required agencies with comments provided.

The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on November 16, 2007.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request.

The Sewage Component exemption is recommended for approval & forwarding to DEP.

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the sewage exemption request for the Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to table the Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.

This application was submitted for review and consideration on April 16, 2007. The ninety day review period will expire on October 13, 2007.

All required reviews are completed and comments provided.

The Sewage Component exemption is recommended for approval and forwarding to DEP.

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the Sewage Component exemption for the Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications.

Chairman Miller made a motion, seconded by Supervisor Lee to table the Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.

This application was submitted on July 5, 2007. Due to time constraints, an initial review was not completed. However, these applications appear to be adequate for recommended acceptance.

Upon accepting these applications, the ninety day review period would expire on October 14, 2007.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to accept for review and consideration the Robert Adams Sr. Estate – 2 Lot Final Plan and Modification Request Applications.

Riebling reported that there are no updates.

Riebling suggested that the Board of Supervisors appoint GHI/Doug Stambaugh as the alternate SEO officer.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to appoint GHI/Doug Stambaugh at the alternate SEO officer.

Chairman Miller read a letter to the public from Jason Bewley of Penn DOT in regards to the intersection of Blue Hill Road and Glenville road for safety improvements.

The department conducted a Traffic Engineering and Safety Study in April, 2007. As a result, the Department has considered several alternatives to improve the intersection safety and operations. It was found the most prudent solution is to upgrade and enhance the intersection signage and pavement markings. Therefore, PennDot will implement safety improvements as follows:

1.  Remove the right curve sign and speed advisory plaque for westbound traffic on SR 3058 and replace with a "Right Turn with Side Road Ahead Sign" and an "Advisory Speed Plaque" for 15 MPH.
2.  Place "SLOW" with "Directional Arrow" pavement legend in the westbound lane of SR 3058 going into the turn at Seg. 0100 between Off. 1900- 1960.
3. On the southbound leg of SR 3058 the "Stop" sign will be moved closer to the edge line and replace with a larger 36" x 36" "Stop" sign.
4. A 24" Stop Bar (pavement marking) will be placed on SR 3058 four feet from the edge line of SR 3060.
5. All missing signs in segment 0100 of Rt. 3058 and segment 0060 of SR 3060 will be replaced and vegetation will be cut back to give maximum visibility.

After a brief discussion Chairman Miller made a motion, seconded by Supervisor Lee to have Township Manager Riebling write a letter to Penn Dot requesting that in addition to their latest proposal for Blue Bill and Glenville Road intersection, they add stop signs in both directions on Glenville Road.

Riebling reported on a couple of outstanding questions from last months meeting.

A discussion ensued in regards to the difference between a defined contribution and a defined benefit plan.

After clarification Chairman Miller made a motion, seconded by Vice Chairman Myers to have Township Manager Riebling prepare the information to move forward with switching the employee pension plan from a defined contribution to a defined benefit for next month’s meeting.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to adopt Resolution 437 to apply for the PLGIT P-Card Program.

Chairman Miller made a motion, seconded by Supervisor Myers to approve the letting & advertising for a 3 year garbage/recycling contract. Sealed bids will be opened at the August 20^{th Board of Supervisors meeting beginning at 7:00 PM.}

Chairman Miller stated that Township Road Department employee, David Shue was considering the Safety Coordinator position and submitted a proposal to the Board.

After a brief discussion of the position and what it would entail the Board will schedule an executive session to discuss the proposal submitted by David Shue.