Minutes, Manheim Township Board of Supervisors Meeting
July 20, 2009
The Manheim Township Board of Supervisors, York County, PA met on Monday, July 20, 2009 to transact regular monthly business.
The following were in attendance:
Larry Miller, Chairman
Dwight Myers, Vice Chairman
Matt Muir, Supervisor
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Solicitor:
John Elliot
There were 9 persons in the audience.
Chairman Miller called the meeting to order at 7:01 PM with the Pledge to the Flag.
There was one executive session held prior to this meeting to discuss personnel matters.
Announcements-
Public Comments-
David Miller addressed the board and provided handouts in regards to global warming.
1. Reports
Supervisor Muir made a motion, seconded by Vice Chairman Myers, to approve the consent package consisting of: monthly Board of Supervisors minutes 06/15/09, Recreation Board June 10, 2009 (notes only, no quorum) draft and reports from the following: Manager, Treasurers report, Tax Collector report, Zoning, Road Department, SEO (06/09), SWRPD: Chiefs Report 07/08/09. Monthly Statistics 06/09 and Approved Minutes/Reports of 06/10/09.
Vote 3-0
2. Solicitor Report
Solicitor Elliot reported that the Ordinance Amendments for flood plain management requirements under the Pennsylvania Flood Plain Management Act and the National Flood Insurance Program are completed. DCED has put forth suggested provisions that meet the minimum requirements for the flood insurance program. The authority for this is under the municipalities planning code affecting subdivision and zoning provisions. The Municipal Planning Code requires that notice is provided to York County Planning Commission at least 30 days prior to adopting the Ordinance. Solicitor Elliot seeks approval to send amendments to York County Planning Commission and for advertising to have the hearing to adopt the amendments for the September 21, 2009 meeting.
Chairman Miller made a motion, seconded by Supervisor Muir to approve Solicitor Elliot forward the flood plain amendments to York County Planning Commission and advertise the hearing for the September 21, 2009 Board of Supervisors meeting.
Vote 3-0
3. Committee Reports
1. Southwestern Regional Police Department
Next SWRPB meeting on August 12, 2009 at 7:00 pm at 6115 Thoman Road.
Sergeant Greene reported that Manheim Township had 56 calls for service, 28 tickets, 38 warnings and 2 arrests.
2. EMA
Riebling reported that the new radios where reprogrammed with new batteries and chargers.
3. Rec. Board
Next meeting on August 12, 2009 at 7:00 pm
Deb Eibl reported that the Recreation Board voted to approve the revised plans provided by Rettew. Jeff Geiman reported that the Association members looked at the field and the Association agreed that the field was in usable condition based on fields previously played on. A request was made to the league to play games at the field. Jeff Geiman raised parking concerns if the request was granted for use of the field. Jeff Geiman also stated it was discussed whose responsibility it would be to maintain the field. Deb Eibl stated that the reason they are asking the board for approval tonight for field use is because the league supervisors have to come and approve the field before it can be used by the kids. Deb Eibl reported that the first two weeks of practice would be held at Jefferson. After that they are requesting to use Manheim. Manheim Athletic Association would be paying for the Porta-Pots.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the Manheim Athletic Association to practice and play four games for the 2009/2010 season.
Vote 3-0
Riebling reported that the land development plan should be ready for submittal on August 17, 2009 board meeting. This should yield erosion and sedimentation control approval by October so we may be able to do the storm water basin this year. If there are any delays earth moving would have to be delayed until next year.
4. Local Government Advisory Committee-
Next meeting on July 29, 2009 at Bay City Restaurant.
Supervisor Muir made a motion, seconded by Chairman Miller to approve Lynn Smith and David Miller to attend the Bay City Dinner Meeting.
Vote 3-0
4. Subdivision
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on September 14, 2009.
All required reviews are complete with comments provided.
These applications can remain tabled until outstanding agency comments are addressed and required approvals or notices are submitted.
Dennis Bosley Phase II 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be July 20, 2009.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MRs addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii & Tangents between Reverse Curves; Grant based on justification of the revision now providing minimum required curve radii at all location and alternative of no tangent between reverse curves in order to provide a better design flow.
F. Section 502.9.D & 502.9.F Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F Vertical Street Alignment, Minimum K Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required K for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required K for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
The applicant has submitted a review period extension request. Upon favorable action, the time period will expire on October 19, 2009.
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request and table the Dennis Bosley, Phase II (Landis Road) 8 Lot Preliminary Plan and MR Applications until all agency comments are addressed.
Vote 3-0
Randal & Patricia Smith 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved these applications on May 19, 2008. The ninety day period to comply with conditions will expire on July 20, 2009.
The following conditions apply:
- Providing a well yield certificate compliant with prior MR B.
- Submission of a fee-in-lieu or completion of work-in-lieu determined to be acceptable by the Board of Supervisors for road reconstruction.
- Submission of the recreation fee-in-lieu in the amount of $1,000.00.
- Submission of acceptable use and maintenance agreements for Shue Lane and Highland Lane, to be recorded with the final plan.
- Confirmation from the municipal engineer that the revised storm water management plan is approved with the change in the proposed pipe size.
- Submission of DEP approval of the stream crossing waiver or required permitting.
- Submission of bonding or letter of credit in the amount determined to be acceptable by our municipal engineer for the proposed pipe, head/end walls or other storm water facilities related to the driveway stream crossing.
The applicant has submitted an extension request for meeting conditions of approval. Upon favorable action, the time period will expire on October 19, 2009
Mr. Smith addressed the board in regards to right of way maintenance agreement for Shue Lane. The Board authorized a revised plan to be submitted within this extension period and without reapplication should he choose to access the proposed lot from Highland Lane due to the difficulties encountered with the agreement for use of Shue Lane. Any revised plan submission would have to address driveway grade and storm water management regulations and be reviewed for adequacy by our local planning commission and municipal engineer.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the extension request for the time to meet the conditions of approval and allow to redesign the plan for reconsideration.
Dorothy and Todd Gracey 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires August 11, 2009.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A Private Streets The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
E. Section 502.6.A. Street Construction Standards Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
F. Section 502.7.A. Minimum Cartway Width The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lots subsequent owner.
The applicant has submitted a review period extension request for 120 days. Upon favorable action, the time period will expire on December 9, 2009.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to grant the extension request and table the Dorothy & Todd Gracey 4 Lot Minor/Add-on Plan & MR Applications until agency comments are addressed.
Vote 3-0
Dan Rodgers Lot 6 Grave Run Road 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on August 15, 2009.
All required agencies have reviewed and commented on this application. While no new MRs are being requested, the applicant is seeking approval on MRs granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MRs proposed to be extended to and included with this application are:
1. 409.4 Wetland Report
2. 403.A.1 Plan Scale
3. 409.1 Water Feasibility Report
4. 409.2 Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
The applicant has submitted a review period extension request for 90 days. Upon favorable action, the time period will expire on November 13, 2009.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the 90 day extension request and table the Dan Rodgers/Lot 6 Grave Run Road 3 Lot Subdivision Application until agency comments are addressed.
Vote 3-0
Harry Ramage 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire August 16, 2009.
The applicant has submitted a review period extension request. Upon favorable action, the time period will expire on October 30, 2009.
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the review period extension request and table the Harry Ramage 7 Lot Preliminary Subdivision Plan & MR Application until agency comments are addressed.
Vote 3-0
New Applications:
None
4. Unfinished Business
Legislative Update;
1. Raising Minimums for Required Bidding SB319 & HB 607 (1st consideration; referred to Appropriations).
2. Separations Act Minimum from $4,000.00 to $25,000.00 SB330 (Referred to L&I 2/20/09).
3. School Impact Fees SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).
5. Monthly Notification of Development to School District HB 1754 (Passed House 198-0 July 7, 2009; Referred to Senate Local Government July 10, 2009).
6. PSP Coverage Fee HB 1500 (1st Consideration & Recommitted to Rules July 2, 2009).
Right to Know e-mail Policy Consideration Discussion
Advisory guidance pending from PA Records Committee.
Cable Franchise Negotiations Expires August 2, 2010
Riebling reported that he spoke with Craig Bremer from Stock & Leader from whom we solicited a second proposal for the Municipal Administrators Association. His rate would not exceed $2,500.00.
Violation/Enforcement Notices
Riebling reported that through the attorneys he found out the Mr. Stadter is no longer using property as a rooming house. Riebling followed up with a letter asking for verification access and has not heard back from him.
5. New Business
Health Insurance Renewal
Riebling reported that we are spending $55,153.00 on the current health plan. For the renewal which begins September 1, 2009 the increase was 30% with a cost of $71,098.00 to cover 5 employees. Riebling researched other options and came up with Geisinger Health Plan which is very similar to the current plan. The co pay would increase but the deductible would decrease. Blue Cross has dental included in the plan, Geisinger doesnt have dental plan. The cost of just medical insurance through Geisinger would be $44,676.00 and Delta Dental would be an additional $3,000.00 and also discussed including vision which would be a cost of $1,180.00 to cover all five employee.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve changing the insurance to Geisinger Health Plan with Delta Dental included and the inclusion of employee paid vision. The total cost of the Geisinger Health Plan with Delta Dental is $47,695.00.
Vote 3-0
Scanner issues with HP All-in-one: Discuss options
Riebling reported that the township experienced an electrical outage which has caused the HP Manager to malfunction. Riebling tried to reinstall the program as well as having Flexi-Tech come in and try to resolve the problem. Both were unsuccessful. Riebling reported that an option would be to get a module for the Sharp copier that would allow us to scan and fax from the copy machine. The Board requested Riebling check options available.
Financial Security Reduction KEM (Martz Lane)
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the financial security reduction for KEM (Martz Lane) in the amount $234.20 with a remaining balance of $72,098.00.
Vote 3-0
6. Purchase Requisitions -
Sign Refacing Materials - $2,632.50
Chairman Miller made a motion, seconded by Supervisor Muir to approve the purchase of sign refacing materials at a cost of $2,632.50.
Vote 3-0
Road Culvert Delineators - $1,124.25
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the purchase of road culvert delineators at a cost of $1,124.25.
Vote 3-0
7. Training Notices
Riebling Labor & Employment Seminar; September 16 & 17; Cost $300.00
Chairman Miller made a motion, seconded by Supervisor Muir to approve the cost of $300.00 for Riebling to attend the Labor & Employment Seminar on September 16 & 17.
Vote 3-0
BCO Training
Riebling addressed board in regards to the possibility of deferring BCO duties to CCIS. Board requested checking this possibility against potential problems.
Next Meeting
Next Regular Meeting August 17, 2009 at 7:00 PM.
There being no further business Chairman Miller adjourned the meeting at 8:48 P.M.
Respectfully Submitted,
Michelle E. Hershey
Secretary-Treasurer