Minutes, Manheim Township Board of Supervisors Meeting August 20, 2007
The Manheim Township Board of Supervisors, York County, PA met on Monday, August 20, 2007, to transact the regular monthly business.
The following were in attendance:
Larry Miller, Chairman
Dwight Myers, Vice Chairman
Peg Lee, Supervisor
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary-Treasurer
Solicitor:
John Elliot
There were 7 persons in the audience.
Chairman Miller called the meeting to order at 7:00 PM with the Pledge to the Flag.
Chairman Miller stated there was one executive session on August 13, 2007 for personnel matters.
Chairman Miller announced that the Road Department did an excellent job on Allison Mill Road and the help that was received from Codorus Township and West Manheim Township was much appreciated.
Public Comments-
Resident Nadine Morningstar addressed the Board of Supervisors in regards to some discrepancies from a survey that Worley’s did for Allison Mill Partnership. Worley’s changed the angle of their lot, along with the distance of the boundary. Solicitor Elliot stated that the Board of Supervisors has no jurisdiction to render a final decision.
Resident David Miller addressed the Board of Supervisors in regards to Global Warming.
1. Reports –
Chairman Miller stated a correction was needed on page one, "Mill" needed to be "Miller". Page 2 the recreation meeting date needed to be changed from July 18, 2007 to August 15, 2007.
Vice Chairman Myers made a motion, seconded by Supervisor Lee, to approve the amended consent package consisting of: monthly Board of Supervisors minutes (07/16/07), Planning
Commission minutes for August 2, 2007 (draft), Recreation Committee minutes none included (last viewed June 20, 2007) and reports from the following: Manager, Zoning, Road Department, SEO (07/07), and Southwestern Regional Police Department approved minutes (07/11/07), Southwestern Regional Police Department Chiefs Report (08/08/07).
Vote 3-0
2. Solicitor Report –
Solicitor Elliot reported that the mortgage company did receive the Berwager’s social security numbers. Solicitor Elliot stated a date has not been set for Settlement.
Solicitor Elliot has not had a response in regards to the fine payment letter sent to Mr. Wheltle.
After a brief discussion on options that can be taken to try and collect the fine payment the Board requested the Township Manager to send another collection letter stating legal action will be taken if payment is not received.
Vote 2-1, Supervisor Lee opposed
3. Committee Reports –
1. Southwestern Regional Police Department –
Next SWRPB meeting, August 8, 2007 at 7:00 pm at 6115 Thoman Road.
Chairman Miller announced there was a budget committee meeting on August 15, 2007 with the township managers.
2. EMA –
No report. Meeting on Odd Months only. Next meeting on Thursday, September 20, 2007 at 7:00 pm.
3. Rec. Board –
The next meeting will be September 19, 2007 @ 7:00 PM.
Chairperson Barb Mills stated there will be a special meeting held on August 29th at 7:00 pm to discuss the Rettew proposal which includes grant submission.
4. LGAC-
Nothing to report
3. Subdivision –
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on September 25, 2007.
These applications have been distributed for review to York County Planning, the Conservation District, our Township Engineer, utilities affected and the Lineboro VFD. Review comments have been received from the York County and Manheim Township Planning Commissions and from our Township Engineer.
Riebling reported that the last revised plan submission is dated 09/01/2005, last engineer’s review 12/09/2005.
No additional information has been provided; the application remained on the table.
Fox Ridge Court – 4 lot Preliminary Plan and Modification Request Application
Riebling reported these applications were submitted to this office on November 16, 2005. A preliminary review was completed on November 21, 2005. The applicant corrected the deficiencies and resubmitted the corrected application. The Board of Supervisors accepted this application on December 1, 2005. The extended ninety day review period will expire on August 23, 2007.
Review comments have been received from all necessary agencies regarding these applications.
Riebling reported that the last revised plan was dated 01/23/06. The last Township Engineer review generating additional comments was dated 03/20/06.
Riebling reported a cost estimate was submitted for this project on June 28, 2006. The estimate was copied to the Municipal Engineer for approval. A revised plan addressing storm water and other minor comments has not been submitted. We have received new comments from the municipal engineer on October 12, 2006, and well reports from the applicant on September 29, 2006.
The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on November 25, 2007.
Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant the 90 day review period extension request.
Vote 3-0
Chairman Miller made a motion, seconded by Supervisor Lee to table the Fox Ridge Court – 4 lot Preliminary Plan and Modification Request Applications until review comments are addressed and a revised plan submitted.
Vote 3-0
Morgan Estates – 4 lot Final Plan Application – Manheim Road
This application was accepted for review and consideration on July 17, 2006. The extended ninety day review period will expire October 10, 2007.
No additional information has been provided; the application remained on the table.
KEM Construction – 8 Lot Final Plan Applications
This application was accepted for review and consideration on December 18, 2006. The ninety day review period expiration date is September 14, 2007.
Riebling reported that he called in to remind them that they needed to file a 90 day extension request. The request was not received and it would be at the Boards discretion to extend this without the request. If the request is not approved the applications would have to be denied based on specific reasons and they would have to reapply to get the final plan back in. Riebling stated that the one concern is if we don’t give an extension, we may not get the through street from Blue Hill Road over to Landis Road.
Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant a 90 day extension for the KEM Construction – 8 Lot Final Plan Applications.
Vote 2-1, Chairman Miller opposed.
Chairman Miller made a motion, seconded by Supervisor Lee to table the KEM Construction – 8 Lot Final Plan Applications.
Vote 3-0
6661 Grave Run Road (Meckley) – 7 lot Final Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be November 16, 2007
All required reviews are completed and comments provided except for one modification request application action from Manheim Township Planning Commission.
Riebling reported that revised plans have been submitted. It is possible to consider a conditional approval of the preliminary plan with conditions needing to be met prior to accepting the final plan application. Suggested conditional approval would be as follows:
- 1. Providing a copy of the wetlands report.
- 2. Providing YCCD E&S plan approval and NPDES permitting approval, if required.
- 3. Receiving the municipal engineer’s approval on the storm water system design for the culvert and pipe replacement.
- 4. Receiving PennDOT permitting authorization for the culvert and pipe replacement.
Chairman Miller made a motion, seconded by Vice Chairman Myers to conditionally approve the 6661 Grave Run Road (Meckley) – 7 lot Final Plan and Modification Request Applications with the 4 conditions presented needing to be met prior to accepting the final plan application.
Vote 3-0
Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be November 16, 2007.
These applications have been reviewed by all required agencies with comments provided.
No additional information has been provided; the application remained on the table.
Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications
This application was submitted for review and consideration on April 16, 2007. The ninety day review period will expire on October 13, 2007.
All required reviews are completed and comments provided.
No additional information has been provided; the application remained on the table.
Robert Adams Sr. Estate – 2 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on July 16, 2007. The ninety day review period would expire on October 14, 2007.
The municipal Planning Commission will be reviewing these applications at their September 6, 2007 meeting.
No additional information has been provided; the application remained on the table.
New Applications:
None
4. Unfinished Business –
Municipal Complex Planning – Building Cost Estimates
Riebling provided a print out with building cost estimates from Rettew to the Board.
Public Works Building:
- • Low - $35.00/SF – Only includes building – no utilities, no site work.
- • Median - $75.00/SF – Would be for a complete building including utilities, plumbing HVAC (if necessary), and electric.
- • High - $100.00/SF – Would be for a complete building including utilities, plumbing HVAC (if necessary), and electric.
Office/Administrative – This is for new construction, not a remodel.
All three of these options include site work (for the building pad only), utilities, plumbing, electrical and HVAC.
- • Low - $58.00/SF
- • Median - $78.00/SF
- • High - $101.00/SF
DC Pension Plan Conversion to DB Plan – Ordinance Preparation
Solicitor Elliot reported that Township Manager Riebling has been in contact with him in regards to preparing a resolution in order to go through with the pension plan conversion. Solicitor Elliot reported that all information has been provided to him and he should have documentation for the Board at the next meeting to review.
Chairman Miller made a motion, seconded by Vice Chairman Myers to have Solicitor Elliot prepare a resolution for the conversion of the pension plan.
Vote 3-0
Safety coordinator Position & EMA Options
Riebling reported that he posted information in regards to the EMA coordinator position opening in the newsletter. Riebling spoke with Jeff Joy at the county OEM and indicated that we may want to talk to Codorus or Heidelburg Townships to regionalize if we don’t get any responses from the newsletter.
5. New Business–
Solid Waste Contract – Award
Chairman Miller opened one bid proposal received from Penn Waste at 7:43 pm. The bid submitted was for Option 1: 3 bags or cans, unlimited recycling, 1 bulk item/week $58.50 per quarter. Option 2: Low volume, pay per bag, with unlimited recycling $90.00 annually for 24 bags.
Supervisor Lee made a motion, seconded by Vice Chairman Myers to award the solid waste contract to Penn Waste for the next 3 years, with a 1 year extension option.
Vote 3-0
Municipal Employee’s Health Insurance Renewal
Supervisor Lee made a motion, seconded by Vice Chairman Myers to renew the employee’s health insurance with Capital Blue Cross, plan option 750/100.
Vote 3-0
Municipal Mowing Adjoining PennDOT Right of Way
Riebling reported that this is a follow up to the Blue Hill Road and Glenville Road intersection based on the letter that was written last month. David Mallin of PennDOT contacted Riebling stating that PennDOT would not have a problem with the municipality mowing their municipal easement. Riebling recommended waiting until PennDOT completes the work they indicated they are going to do. Chairman Miller stated he will contact Mr. Mallin in regards to mowing the PennDOT right of way.
PennDOT Winter Maintenance Agreement
Riebling reported that the PennDOT 2007-2008 Municipal Winter Agreement program. All rates have been increased by 4.6% for the upcoming year.
Chairman Miller made a motion, seconded Vice Chairman Myers to renew the PennDOT 2007-2008 Municipal Winter Agreement.
Vote 3-0
Affirm Police Head Quarters Expenditure
Chairman Miller made a motion, seconded by Supervisor Lee to approve the payment for the Police Head Quarters.
Vote 3-0
6. Purchase Requisitions -
None
7. Training Notices (Brochures included in report)
Loren – PA Private Water Well Symposium – October 2, 2007; 8:00 am – 4:30 pm; Penn State $70.00.
Supervisor Lee made a motion, seconded by Vice Chairman Myers to approve the $70.00 fee for Riebling to attend the PA Private Water Well Symposium – October 2, 2007; 8:00 am – 4:30 pm; Penn State.
Vote 3-0
Next Meeting
Next Regular Meeting – September 17, 2007 at 7:00 PM
There being no further business Chairman Miller adjourned the meeting at 9:00 PM.
Respectfully Submitted,
Michelle E. Hershey
Secretary-Treasurer