Minutes, Manheim Township Board of Supervisors Meeting
August 17, 2009
The Manheim Township Board of Supervisors, York County, PA met on Monday, August 17, 2009 to transact regular monthly business.
The following were in attendance:
Larry Miller, Chairman
Dwight Myers, Vice Chairman
Matt Muir, Supervisor
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary/Treasurer
Solicitor:
Not Present
There were 6 persons in the audience.
Chairman Miller called the meeting to order at 7:03 PM with the Pledge to the Flag.
There were no executive sessions.
Announcements-
None
Public Comments-
None
1. Reports
Supervisor Muir made a motion, seconded by Vice Chairman Myers, to approve the consent package consisting of: monthly Board of Supervisors minutes 07/20/09, Planning Commission 08/06/2009 (draft), Recreation Board 07/08/2009 draft and reports from the following: Manager, Treasurers report, Tax Collector report, Zoning, Road Department, SEO (07/09), SWRPD: Chiefs Report 08/12/09. Monthly Statistics 07/09 and Approved Minutes/Reports of 07/08/09.
Vote 3-0
2. Solicitor Report
Riebling reported that Solicitor Elliot reviewed and advertised the Flood Plain Management Ordinance Amendment for public hearing to be held at the September board meeting.
3. Committee Reports
1. Southwestern Regional Police Department
Next SWRPB meeting on September 9, 2009 at 7:00 pm at 6115 Thoman Road.
Sergeant Greene reported that Manheim Township had 51 calls for service, 0 tickets, 2 warnings and 7 arrests.
2. EMA
No report
3. Rec. Board
Next meeting on September 9, 2009 at 7:00 pm
Barb Mills reported that they received a $20.00 donation for the usage of flamingos.
Barb Mills reported that the land development plan has been completed and is being submitted for approval. Recreation Board has concerns about the existing field being torn up to follow the new plans that has to relocate the field. They feel that tearing up the field and moving it after this year would cause issues for people who have donated money, equipment and time. Recreation Board will be taking down construction fencing and relocating the fencing to put around the bottom of all dirt piles and birms. Additional fencing may be needed with the remainder of money budgeted.
4. Local Government Advisory Committee-
Next meeting on August 26, 2009.
Lynn Smith reported that Franklin Township submitted a new Subdivision and Land Development Ordinance they have never had one. York Township amended their storm water management plan that is more stringent than DEP. New Freedom Borough submitted new ordinance in regards to solar panels.
4. Subdivision
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on September 14, 2009.
All required reviews are complete with comments provided.
The applicant has submitted a review period extension request for consideration. Upon favorable action, the review period would be extended to December 13, 2009.
Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the review period extension request and table the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) 13 lot Preliminary Plan and Modification Request Applications until outstanding agency comments are addressed and required approvals or notices are submitted.
Vote 3-0
Dennis Bosley Phase II 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be October 19, 2009.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MRs addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &
Tangents between Reverse Curves; Grant based on justification of the
revision now providing minimum required curve radii at all location and
alternative of no tangent between reverse curves in order to provide a better
design flow.
F. Section 502.9.D & 502.9.F Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F Vertical Street Alignment, Minimum K Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required K for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required K for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Randal & Patricia Smith 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved these applications on May 19, 2008. The ninety day period to comply with conditions will expire on October 19, 2009.
The following conditions apply:
- Providing a well yield certificate compliant with prior MR B.
- Submission of a fee-in-lieu or completion of work-in-lieu determined to be acceptable by the Board of Supervisors for road reconstruction.
- Submission of the recreation fee-in-lieu in the amount of $1,000.00.
- Submission of acceptable use and maintenance agreements for Shue Lane and Highland Lane, to be recorded with the final plan.
- Confirmation from the municipal engineer that the revised storm water management plan is approved with the change in the proposed pipe size.
- Submission of DEP approval of the stream crossing waiver or required permitting.
- Submission of bonding or letter of credit in the amount determined to be acceptable by our municipal engineer for the proposed pipe, head/end walls or other storm water facilities related to the driveway stream crossing.
Dorothy and Todd Gracey 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires December 9, 2009.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A Private Streets The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
E. Section 502.6.A. Street Construction Standards Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
F. Section 502.7.A. Minimum Cartway Width The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lots subsequent owner.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Dan Rodgers Lot 6 Grave Run Road 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on November 13, 2009.
All required agencies have reviewed and commented on this application. While no new MRs are being requested, the applicant is seeking approval on MRs granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MRs proposed to be extended to and included with this application are:
1. 409.4 Wetland Report
2. 403.A.1 Plan Scale
3. 409.1 Water Feasibility Report
4. 409.2 Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Harry Ramage 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire October 30, 2009.
The applications have been reviewed by all required agencies with comments provided.
Based on agency review comments and the nature of the application, the recommendations for the requested modifications are as follows:
- Sections 403.A.1.b Plan Scale The applicant requested that he be permitted to show proposed design features on a parent tract of more than 10 acres at a scale of 1=80. Recommend approval of this request.
- Section 409.B- Sewer Feasibility Report The applicant requests that he be permitted to submit a sewage planning module utilizing on-lot sewage disposal based on soils tests in lieu of preparing Sewer Feasibility Report. Recommend approval of this request.
- Section 502.5.A.1 Reconstruction of Existing Streets The applicant is proposing to provide shoulder drainage along Dry Bridge Road, but requests consideration be given to requiring the street be reconstructed since Dry Bridge Road was recently paved to a total width of 22 feet. Recommend approval of this request, conditioned on providing a fee-in-lieu for the paving required to meet the ultimate width of 24 feet for Dry Bridge Road (12 feet per side) based on cost estimates prepared by the applicant.
- Section 512- Public Dedication of Park Land The applicant requests to provide a fee in lieu of dedicating park land. Recommend approval of this request.
- Section 510.B.7.a- 2 year Storm Peak Rate Reduction The applicant requests that he not be required to reduce the peak runoff rate from the 2-year storm by 50%. In the alternative, the applicant proposes to keep the post development peak rate the same as predevelopment. Recommend deferring action on the request to allow the applicant to propose an alternative storm water reduction design that more closely meets the intents of this requirement.
Chairman Miller made a motion, seconded by Supervisor Muir to follow staff recommendations.
Vote 3-0
New Applications:
Tosick/Booze Revised Final Plan (Add-on) & MR Applications
These applications were submitted for initial review on July 29, 2009. The initial review was completed on August 7, 2009, with a few revisions needed in order to be considered a complete application. The requested revisions were applied and the revised plans submitted August 11, 2009. Upon acceptance, the review period expiration will be November 15, 2009.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to accept for review and consideration the Tosick/Booze Revised Final Plan (Add-on) & MR Applications.
Vote 3-0
Meckley Add-on plan & MR Applications
These applications were submitted for initial review on July 29, 2009. The initial review was completed on August 7, 2009, with a few revisions needed in order to be considered a complete application. The requested revisions were applied and the revised plans submitted August 11, 2009. Upon acceptance, the review period expiration will be November 15, 2009.
Chairman Miller made a motion, seconded by Vice Chairman Myers to accept for review and consideration the Meckley Add-on plan & MR Applications.
Vote 3-0
Manheim Adventure Land Development Plan & MR Applications
These applications were submitted for initial review on August 12, 2009. The applications were found to be complete upon initial review on August 12, 2009. Upon acceptance, the review period expiration will be November 15, 2009.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to accept for review and consideration the Manheim Adventure Land Development Plan & MR Applications.
Vote 3-0
4. Unfinished Business
Legislative Update;
1. Raising Minimums for Required Bidding SB319 & HB 607 (1st consideration; referred to Appropriations).
2. Separations Act Minimum from $4,000.00 to $25,000.00 SB330 (Referred to L&I 2/20/09).
3. School Impact Fees SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).
5. Monthly Notification of Development to School District HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).
6. PSP Coverage Fee HB 1500 (1st Consideration & Recommitted to Rules July 2, 2009).
Violation/Enforcement Notices
Riebling reported that a call was received from Doug Dorher with Lineboro Fire Department in regards to a site issue with trees on a property on Glenville Rd at the intersection of Gier Rd and Wentz Rd. The trees are not in the municipal right of way so the board stated that this should be a PennDot issue.
Flood Plain Management Ordinance Amendment Discuss Review by Planning Agencies
Riebling reported that four comments were received from York County Planning Commission. Riebling reported that Solicitor Elliot reviewed the comments and has approved the Flood Plain Management Ordinance Amendments as is.
Health Insurance Renewal Correction
Riebling reported that the original quote received from Geisinger was actually for a plan with a $750.00 deductible. Riebling checked rates for other comparable carries which resulted in selecting Principal PPO 250 at an even lower cost. Total savings for the 2009-2010 contract period will be $27,026.00.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the change of health care insurance providers from Geisinger to Principal.
Vote 3-0
5. New Business
PennDOT 5 Year Winter Maintenance Agreement
Riebling reported that the PennDot 5 year winter maintenance agreement was received and needs to be approved by the Board. Riebling provided a spreadsheet of funding received from 2006 2009.
Chairman Miller made a motion, seconded by Vice Chairman Myers to accept the 5 year PennDOT Winter Maintenance Agreement.
Vote 3-0
Phillips Copier Upgrade -
Riebling reported that he met with representatives from Phillips and the copier upgrade options were discussed. The cost would be $165.00 a month to add scanner and fax capabilities. The cost increase would be an additional $39.00 per month.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the additional cost to add scanner and fax capabilities to the existing copier machine.
Vote 3-0
PLGIT
Riebling reported that information was received from PLGIT in regards to PFM completing capital restructuring and consent is needed in order to continue assignment.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve consent for consent for the capital restructuring and continued assignment.
Vote 3-0
6. Purchase Requisitions -
None
7. Training Notices
None
Next Meeting
Next Regular Meeting September 21, 2009 at 7:00 PM.
There being no further business Chairman Miller adjourned the meeting at 8:20 P.M.
Michelle E Hershey
Respectfully Submitted,
Secretary-Treasurer