The Manheim Township Board of Supervisors, York County, PA met on Monday, September 17, 2007, to transact the regular monthly business.

The following were in attendance:

Larry Miller, Chairman

Dwight Myers, Vice Chairman

Peg Lee, Supervisor

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer

John Elliot

There were 4 persons in the audience.

Chairman Miller called the meeting to order at 7:00 PM with the Pledge to the Flag.

Resident David Miller addressed the Board of Supervisors in regards to Global Warming and presented the Board with reading material.

Vice Chairman Myers made a motion, seconded by Supervisor Lee, to approve the consent package consisting of: monthly Board of Supervisors minutes (08/20/07), Planning Commission minutes for September 6, 2007 (draft), Recreation Committee minutes July 18, 2007 and reports from the following: Manager, Zoning, Road Department, SEO (08/07), Southwestern Regional Police Department Chiefs Report (09/12/07). SWRPD Monthly Statistics 07/07.

Solicitor Elliot reported that the mortgage company is sending instructions to the Berwagers in order to get a release and the Berwagers should have the instructions by the end of the week. Solicitor Elliot stated they will be in contact with the Berwagers in order to get the satisfaction piece taken care of and Solicitor Elliot will be contact with Chairman Miller to setup a date and time for settlement.

Solicitor Elliot prepared a Resolution for the Defined Contribution pension plan conversion to a Defined Benefit plan. Solicitor Elliot read Resolution 440 to the Board. A brief discussion ensued.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to approve Resolution 440 – Manheim Township Defined Contribution plan conversion to Defined Benefit plan.

Next SWRPB meeting, October 10, 2007 at 7:00 pm at 6115 Thoman Road.

2. EMA – No report. Meeting on Odd Months only. Next meeting on Thursday, September 20, 2007 at 7:00 pm.

Riebling reported that he put an article in the newsletter seeking volunteers for the EMA position. There were two responses of interest and Riebling spoke with them about the details, expectations, responsibilities and regulations. Riebling is waiting to hear back to see if they are interested.

The next meeting will be September 19, 2007 @ 7:00 PM.

Riebling reported that the Recreation Board has given the recommendation to the Board of Supervisors to enter in to the very first portion of the Rettew proposal which is the grant application preparation which will cost $4,180.00. The grant deadline is January 31, 2008.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to grant the $4,180.00 be paid from the Recreation fund for the grant application preparation phase 625 from the Rettew proposal dated 08/13/07.

Barb Mills, chairperson of the Recreation Board, stated that they want to do another bingo in 2008 and would need $200.00 for the deposit to use Porter’s Fire Hall to reserve the date.

Riebling reported that Mr. Bonnerwith, LGAC representative wanted to make sure that we had a definition of Impervious Cover that was similar to an example that was given at the LGAC. The definition that was given included stone or gravel driveways as impervious cover because due to compaction over time they do not accept rainfall as likely as undisturbed areas. It is already included in our definition.

These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on September 25, 2007.

These applications have been distributed for review to York County Planning, the Conservation District, our Township Engineer, utilities affected and the Lineboro VFD.

Review comments have been received from the York County and Manheim Township Planning Commissions and from our Township Engineer.

Riebling reported that the last revised plan submission is dated 09/01/2005, last engineer’s review 12/09/2005.

The Applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on December 24, 2007.

Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request.

Chairman Miller made a motion, seconded by Supervisor Lee to table the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.

Riebling reported these applications were submitted to this office on November 16, 2005. A preliminary review was completed on November 21, 2005. The applicant corrected the deficiencies and resubmitted the corrected application. The Board of Supervisors accepted this application on December 1, 2005. The extended ninety day review period will expire on November 25, 2007.

Review comments have been received from all necessary agencies regarding these applications.

Riebling reported that the last revised plan was dated 01/23/06. The last Township Engineer review generating additional comments was dated 03/20/06.

Riebling reported a cost estimate was submitted for this project on June 28, 2006. The estimate was copied to the Municipal Engineer for approval. A revised plan addressing storm water and other minor comments has not been submitted. We have received new comments from the municipal engineer on October 12, 2006, and well reports from the applicant on September 29, 2006.

No additional information has been provided; the application remained on the table.

This application was accepted for review and consideration on July 17, 2006. The extended ninety day review period will expire October 10, 2007.

This application is recommended for conditional approval with the following conditions:

1. Submit financial security in the amount of $275,774.00.

2. Submit recreation fee-in-lieu of $3,000.00.

Supervisor Lee made a motion, seconded by Vice Chairman Myers approved the Morgan Estates – 4 lot Final Plan Application – Manheim Road with the following conditions: Submit financial security in the amount of $275,000.00 and submit recreation fee-in-lieu of $3,000.00.

This application was accepted for review and consideration on December 18, 2006. The ninety day review period expiration date is December 17 , 2007.

No additional information has been provided; the application remained on the table.

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be November 16, 2007.

These applications have been reviewed by all required agencies with comments provided.

No additional information has been provided; the application remained on the table.

This application was submitted for review and consideration on April 16, 2007. The ninety day review period will expire on October 13, 2007.

All required reviews are completed and comments provided.

The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on January 11, 2008

Vice Chairman Myers made a motion, seconded by Supervisor Lee to grant the 90 day extension request.

Chairman Miller made a motion, seconded by Supervisor Lee to table the Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.

These applications were accepted for review and consideration on July 16, 2007. The ninety day review period would expire on October 14, 2007.

The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on January 12, 2008.

The following action is recommended on the MR Application:

1. 403.1.A – Plan Scale; Grant based on justification and alternative provided.

2. 403.3.A.3 – Existing Features (Topographical standards); Grant based on justification and alternative provided.

3. 403.7.B & 409.1 – Water feasibility Report; Grant based on justification and alternative, provided well certificates indicating the new wells meet minimum yield and draw down requirements are submitted prior to final plan approval.

4. 403.7.C & 409.2 – Sewer Feasibility Report; Grant based on justification and alternative provided.

5. 403.7.E & 409.4 – Wetlands Report; Grant based on justification and alternative provided.

6. 502.1.N General Design Standards (Concrete Monuments); Grant based on justification and alternative, provided three additional monuments are set in addition to the monuments required for the new lots. One should be set at the SE front property corner at the existing right of way limit of parcel DR-33V, owned by Tasto, one set at the SE front property corner at the existing right of way limit of parcel DF-33P, owned by John & Betsy Adams, and one on the northern side of Sinsheim Road at the eastern limit of the residual tract property line at the point of the existing right of way limit.

7. 507.1.B – Withdrawn

8. 502.5 & 502.7 – Reconstruction of existing streets; Grant based on justification and alternative, provided a fee in lieu is submitted equivalent to only the widening work that would be required along the frontage of the two new lots.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to grant the 90 day extension request.

Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the modification requests as recommended on the Robert Adams Sr. Estate – 2 lot final plan and modification request applications.

Chairman Miller made a motion, seconded by Supervisor Lee to table the Robert Adams Sr. Estate – 2 lot final plan and modification request applications until all agency comments are addressed and required approvals or notices are submitted.

These applications were submitted for initial review on September 6, 2007. The initial review found minor deficiencies that have been addressed. These applications are recommended for acceptance, review and consideration. Upon acceptance, the ninety day review period will expire on December 16, 2007.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to accept for review and consideration the Daniel Shue – 2 Lot Final Plan and Modification Request Applications.

These applications are recommended for acceptance, review and consideration, based on the conditions of the preliminary plan approval being met.  

Vice Chairman Myers made a motion, seconded by Supervisor Lee to accept for review and consideration the 6661 Grave Run Road (Meckley) – 7 lot Final Plan Application.

Riebling provided information in regards to the building costs for the municipal complex planning from Rettew. Riebling gave estimated costs for option one renovating the existing main building and converting that all to admin offices and the public works building would be located in the back with a estimated cost of $1,055,000.00. Option two involved renovating the existing storage building, putting an addition on to the existing storage building and making that entire structure for public works as well as a new seasonal storage building. There would be an addition to the admin building which is optional and the estimated cost is $778,480.00.

Secretary/Treasurer Hershey requested approval to transfer $70,000.00 from General Fund to Capital Reserve Fund per the 2007 budget to obtain a higher interest rate return.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to approve the transfer of $70,000.00 from General Fund to Capital Reserve Fund.

Chairman Miller made a motion, seconded by Supervisor Lee to release the Robert Elmiger Bond for the improvements required by his subdivision approval.

Chairman Miller made a motion, seconded by Vice Chairman Myers to release the Recon Construction Bond for the completed Allison Mill Road Project.

Riebling reported that this is a project that has been on the PennDOT Transportation Improvement Program list for more than 6 years. Riebling stated that the design agreement has been received. This agreement doesn’t include any federal funding so the township is responsible for 20% of the total design cost which equates out to about $55,000.00. When it gets to the next 4 years of the Transportation Improvement Program the township would have to pay 20% of the cost of the actual construction.

Riebling stated that Resolution 439 is authorizing either the Chairman of the Board or the Township Manager to execute the agreement it is identified as PennDOT agreement 088961 in Resolution 439.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to approve Resolution 439 for the Wolfgang School Road Bridge – TIP project Design Authorization.

Riebling reported that this has federal funding as well as municipal cost sharing with Codorus Township. The total municipal responsibility under federal funding is only 10% of the total and because we are splitting the cost the township has a net yield of only 5% which equates out to about $6,000.00.

Chairman Miller made a motion, seconded by Supervisor Lee to approve the Water Tank Road Bridge – TIP project Engineering Agreement Approval.

Riebling reported that the Gypsy Moth Spraying is run through DCNR and they will be spraying in 2008. This is a state sponsored program managed locally and coordinated by Penn State. The York County Commissioners are requesting we share the cost of spraying in Manheim Township.

Supervisor Lee made a motion to postpone a decision on the Gypsy Moth Spray Cost Sharing. The motion died due to a lack of a second.

Chairman Miller made a motion, seconded by Vice Chairman Myers to not participate in the Gypsy Moth Spray Cost Sharing as presented.

Riebling will be sending a letter explaining why the township won’t be participating in the Gypsy Moth Spray Cost Sharing.

Riebling reported on a recent subdivision of Glatfelter Pulp Wood on Sinsheim Rd. The owner is asking to convert the entire new parcel to agricultural zoning and they are proposing if the rezoning is approved to reduce the residential lot down to approximately 2 acres and add the remainder of the 5 acres on to the adjoining property and make it all one agricultural parcel eligible for Clean and Green leaving a lesser impacting 2 acre residential lot.

Riebling stated this is a good move, basically guarantee that this remains one single lot, it can not be subdivided anymore because it’s in the agricultural zone.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to accept and advertise the public hearing for the Zoning Map Amendment Request Application for the October 15, 2007 board meeting.

Douglas Equipment & Supply Co. – Snowplow; 1440 Good Roads Plow 11 feet (mouse ear type) $5,508.50.

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the purchase of the 1440 Good Roads Snowplow 11 feet (mouse ear type) for $5,508.50.

Loren attended LTAP Roadway Safety Improvements Seminar on September 11, 2007 – No charge.

Loren & Lynn attending LTAP Engineering & Traffic Studies Seminar on September 18, 2007 – No charge.

Next Regular Meeting – October 15, 2007 at 7:00 PM

There being no further business Chairman Miller adjourned the meeting at 9:00 PM.

Respectfully Submitted,

Michelle E. Hershey

Secretary-Treasurer