Minutes, Manheim Township Board of Supervisors Meeting
October 19, 2009
The Manheim Township Board of Supervisors, York County, PA met on Monday, October 19, 2009 to transact regular monthly business.
The following were in attendance:
Larry Miller, Chairman
Dwight Myers, Vice Chairman
Matt Muir, Supervisor
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary/Treasurer
Solicitor:
John Elliot
There were 3 persons in the audience.
Chairman Miller called the meeting to order at 7:02 PM with the Pledge to the Flag.
There were no executive sessions.
Announcements- None
Public Comments-
David Miller read an article from the Evening Sun in regards to the federal deficit.
1. Reports –
Riebling reported changes to the Consent Motion Package. One occupation & per capita exoneration added, October 1, 2009 Planning Commission draft minutes added, and September 16, 2009 Recreation Committee minutes were not submitted.
Vice Chairman Myers made a motion, seconded by Supervisor Muir, to approve the consent package with stated changes consisting of: monthly Board of Supervisors minutes 09/21/09, Planning Commission 10/01/2009 (draft), and reports from the following: Manager, Treasurers report, Tax Collector report, Zoning, Road Department, SWRPD: Chief’s Report 10/14/09. Monthly Statistics 09/09 and Approved Minutes/Reports of 09/09/09.
Vote 3-0
A. Solicitor Report –
Solicitor Elliot reported that there is a proposed Ordinance Amendment to the Solid Waste Ordinance. The purpose of this amendment is to make it more explicit that it’s the collectors’ responsibility to actually bill for and collect the fees; it would allow Penn Waste to charge a late fee; it would give Penn Waste authorization to file a civil action to collect any unpaid or late fees for waste collection.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to advertise Ordinance # 2009-2 for adoption at the November 16, 2009 meeting.
Vote 3-0
Solicitor Elliot reported that Riebling received a communication that the St. John United Methodist Church may be interested in transferring or donating the church building and cemetery that’s adjacent to the park property. Solicitor Eliot discussed items that needed to be considered before moving forward with the transaction.
1. Know state of repair or lack there of for the actual church building and what the cost would be to either maintain or repair. Verify code requirements applicable to a public building. Verify if it is a historical site as it may limit what it can be used for.
2. Need to know the exact number and location of any existing plots and whether the church had reserved or sold any plots to anyone for any future burials. Township would need to consider if they would want to sell or offer burial spaces then that would be a whole new set of regulations that would come into play.
3. There is potentially a maintenance fund established through one or more of the church members. It is not clear if it is actually an asset of the church or if one of the members set up and is controlling the account. Would want to verify and make contingent upon any transfer that the church has authority to move the funds over.
Riebling spoke with Pastor Ron French who suggested that Riebling contact the Chairman of the Conference Board of Trustees, Robert Strozyk. It was requested that Riebling contact Mr. Strozyk to discuss what was needed in order to negotiate a deal.
After a brief discussion the board asked Riebling to continue to work at getting the requested information in order to be able to make a decision to pursue.
B. Committee Reports –
1. Southwestern Regional Police Department –
Next SWRPB meeting on November 11, 2009 at 7:00 pm at 6115 Thoman Road.
Officer Lindenmuth reported that Manheim Township had 60 calls for service, 52 tickets, 37 warnings and 3 arrests.
2. EMA –
Riebling reported that the bill from York County for radio reimbursement was received. The amount was $2,376.54 for 2 portable radios and a base unit.
3. Rec. Board –
Next meeting on November 11, 2009 at 7:00 pm
Deb Eibl reported that the Recreation Board is currently working on fundraising ideas.
4. Local Government Advisory Committee-
Next meeting on October 28, 2009.
LGAC representative Lynn Smith reported that Windsor Borough and Windsor Township are drafting a joint Comprehensive Plan. Glen Rock Borough is looking to revise their Recreation Fee to $2,500.00 per lot.
C. Subdivision –
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on December 13, 2009.
All required reviews are complete with comments provided.
These applications can remain tabled until outstanding agency comments are addressed and required approvals or notices are submitted.
Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be October 19, 2009.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MR’s addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &
Tangents between Reverse Curves; Grant based on justification of the
revision now providing minimum required curve radii at all location and
alternative of no tangent between reverse curves in order to provide a better
design flow.
F. Section 502.9.D & 502.9.F – Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F – Vertical Street Alignment, Minimum “K” Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required “K” for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required “K” for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
The applicant has submitted a request to extend the review period to January 18, 2010.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the extension request and table the Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.
Vote 3-0
Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved these applications on May 19, 2008. The ninety day period to comply with conditions will expire on December 20, 2009.
The following condition applies:
- Submission of a revised use and maintenance agreements for Highland Lane, to be recorded with the final plan.
Dorothy and Todd Gracey – 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires December 9, 2009.
The application has been reviewed by all required agencies with comments provided.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A – Private Streets – The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
E. Section 502.6.A. – Street Construction Standards – Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
F. Section 502.7.A. – Minimum Cartway Width – The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lot’s subsequent owner.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on November 13, 2009.
All required agencies have reviewed and commented on this application. While no new MR’s are being requested, the applicant is seeking approval on MR’s granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MR’s proposed to be extended to and included with this application are:
1. 409.4 – Wetland Report
2. 403.A.1 – Plan Scale
3. 409.1 – Water Feasibility Report
4. 409.2 – Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
The applicant has submitted a request to extend the review period to February 11, 2010.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the extension request and table the Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application until all agency comments are addressed and required approvals or notices are submitted.
Vote 3-0
Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire October 30, 2009.
The applications have been reviewed by all required agencies with comments provided.
On August 17, 2009, the Board acted on the requested agencies with comments provided.
- Sections 403.A.1.b – Plan Scale – The applicant requested that he be permitted to show proposed design features on a parent tract of more than 10 acres at a scale of 1”=80’. Recommend approval of this request.
- Section 409.B- Sewer Feasibility Report – The applicant requests that he be permitted to submit a sewage planning module utilizing on-lot sewage disposal based on soils tests in lieu of preparing Sewer Feasibility Report. Recommend approval of this request.
- Section 502.5.A.1 – Reconstruction of Existing Streets – The applicant is proposing to provide shoulder drainage along Dry Bridge Road, but requests consideration be given to requiring the street be reconstructed since Dry Bridge Road was recently paved to a total width of 22 feet. Recommend approval of this request, conditioned on providing a fee-in-lieu for the paving required to meet the ultimate width of 24 feet for Dry Bridge Road (12 feet per side) based on cost estimates prepared by the applicant.
- Section 512- Public Dedication of Park Land – The applicant requests to provide a fee in lieu of dedicating park land. Recommend approval of this request.
- Section 510.B.7.a- 2 year Storm Peak Rate Reduction – The applicant requests that he not be required to reduce the peak runoff rate from the 2-year storm by 50%. In the alternative, the applicant proposes to keep the post development peak rate the same as predevelopment. Recommend deferring action on the request to allow the applicant to propose an alternative storm water reduction design that more closely meets the intents of this requirement.
The applicant has submitted a request to extend the review period to January 28, 2010.
Chairman Miller made a motion, seconded by Supervisor Muir to grant the extension request and table the Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications until all agency comments are addressed and required approvals or notices are submitted.
Vote 3-0
Manheim Adventure – Land Development Plan & MR Applications
These applications were submitted for initial review on August 17, 2009. The 90 day review period expiration will be November 15, 2009.
All required agency reviews have been completed and comments have been provided.
Based on agency review comments the nature of the application, it is recommended that all requested modifications be granted as proposed and listed below:
- Section 305 – Preliminary Plan Processing – The applicant requested to be permitted to submit plans meeting the requirements of both Preliminary Plan and a Final Plan.
- Section 505.H – Lighting Plan – The applicant requested that the requirement be waived as “dusk to dawn” lighting will be utilized.
The applicant has submitted a request to extend the review period to December 21, 2009.
Chairman Miller made a motion, seconded by Supervisor to grant the extension request and table the Manheim Adventure – Land Development Plan & MR Applications until the agency comments are addressed through plan revision.
Vote 3-0
New Applications:
None
D. Unfinished Business –
Legislative Update;
1. Raising Minimums for Required Bidding – SB319 & HB 607 (1st consideration; referred to Appropriations).
2. Separations Act Minimum from $4,000.00 to $25,000.00 – SB330 (Referred to L&I 2/20/09).
3. School Impact Fees – SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits – SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).
5. Monthly Notification of Development to School District – HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).
6. PSP Coverage Fee – HB 1500 (recommitted to appropriations September 11, 2009).
7. Requiring proof of no outstanding liens for contractor’s involved in dwelling construction – HB 2042 (Introduced October 14, 2009).
Violation/Enforcement Notices
None
E. New Business–
Transfer from General Fund to Capital Reserve
A request was made to transfer $90,000.00 to the Capital Reserve fund from the General Fund. Transferring $60,000.00 as planned in the 2009 budget ($50,000.00 for 1st quarter reserve build up and $10,000.00 for future equipment purchases). Transferring $30,000.00 to refund for the remaining 2009 1st quarter operating expenses owed.
Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the $90,000.00 to be transferred to the Capital Reserve fund as requested.
Vote 3-0
Hemler ACO- Return to Owner (RTO) Fees for 2010 Contract
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the Return to Owner Fee of $35.00.
Vote 3-0
2010 Pension MMO – Revision & Option
Riebling reported that the board previously approved the 2010 Pension MMO as prepared by PSATS. With the passing of ACT 44 of 2009 a revision needed to be made to the MMO. Previously approved MMO was in the amount of $33,410.00 and the revised amount is now $32,735.00. The option that is available is applying the asset smoothing method allowed in House Bill 1828. If smoothing is used the 2010 MMO would be reduced to $28,641.00.
Chairman Miller made a motion, seconded by Supervisor Muir to acknowledge
the revised 2010 MMO in the amount of $32,735.00 with the option of changing the amount to smoothing with the adoption of the 2010 budget.
Vote 3-0
New Pension Investment Options - Discussion
Riebling reported that PSATS sent information in regards to options to various funding portfolio. Riebling provided a spreadsheet for the board to review. This will be discussed at the October 26, 2009 budget meeting.
Cable Franchise Renewal
Riebling reported that he was in contact with Cohen Law Group in regards to the joint cable franchise renewal with Comcast. The project will be in conjunction with the other participating municipalities in the York County Consortium. The cost is based upon a flat fee that is determined by the number of municipalities that participate. The flat fee for Manheim Township would be no greater than $4,200.00 and no less than $3,150.00. There will be three installment payments. Riebling reported that there was a potential grant of $3,000.00 anticipated to offset the cost but this is not guaranteed. Riebling also reported that after speaking with Cohen Law Group the township should be receiving free internet access which we are currently not. The free internet would be a potential savings of $500.00.
Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve using Cohen Law Group to represent Manheim Township in the joint cable franchise renewal with Comcast with a not to exceed amount of $4,250.00.
Vote 3-0
Draft 2010 Budget Presentation
Riebling provided a 2010 proposed budget report spreadsheet and provided a brief explanation to the board. A more detailed report and discussion will be at the October 26, 2009 budget meeting.
6. Purchase Requisitions -
Road Department Computer Replacement
Board requested that Riebling provide quote from Flexi-tech at next meeting.
7. Training Notices
Riebling to attend Top 10 List for Municipal Operations Improvement – 11/19/2009 at PSATS Training Center; 8:30 am to 4:00 pm - $65.00
Supervisor Muir made a motion, seconded by Chairman Miller to approve the cost of $65.00 for Riebling to attend the Top 10 List for Municipal Operations Improvement course.
Vote 3-0
Next Meeting
Next Board Meeting – October 26, 2009 at 7:00 pm for budget
Next Regular Meeting – November 16, 2009 at 7:00 PM.
There being no further business Chairman Miller adjourned the meeting at 9:25 P.M.
Respectfully Submitted,
Michelle E Hershey
Secretary-Treasurer
Minutes, Manheim Township Board of Supervisors Meeting
October 26, 2009
The Manheim Township Board of Supervisors, York County, PA met on Monday, October 26, 2009, to discuss the 2010 preliminary budget and any other business brought before the board.
The following were in attendance:
Larry Miller, Chairman
Dwight Myers, Vice Chairman
Matt Muir, Supervisor (Arrived at 7:40)
Township Staff:
Loren Riebling, Township Manager
Solicitor:
Not Present
There were no persons in the audience.
Chairman Miller called the meeting to order at 7:10 PM.
Public Comments-
None
Unfinished Business
1. Pension –
Riebling informed the Board of discussions with pension investment advisor Joe Bonasera of Summit Financial. Mr. Bonasera recommended utilizing the smoothing option for the next two pension MMO’s in 2010 and 2011 only. This will provide adequate funding levels in light of Act 44 of 2009, as well as permit increased earnings when the market stabilizes in coming years.
Riebling also spoke to Mr. Bonasera about recommended portfolio options. Mr. Bonasera recommended utilizing the revised portfolio B, which is the same 50% fixed income and 50% equities we currently have, but the revision provides exposure to international index referenced funds, which should yield higher growth in a tough market.
Chairman Miller requested the amount of the 2009 MMO compared to the revised 2010 MMO and the smoothing option. Riebling indicated that the 2009 MMO was $27,310, the revised 2010 MMO was $32,735, and the smoothing option for the 2010 MMO would be approximately $28,200. If smoothing were utilized, there would only be an increase of about $900. If smoothing were not used, the increase would be about $5,200.
The Board considered these recommendations but will make a decision closer to budget adoption time.
2. Road Department Computer Replacement
Riebling informed the Board that a second quote was to be provided, but had not been, so no action can be taken.
New Business–
1. Fire Department Representatives
Representatives from all three volunteer fire companies were invited to discuss their use of prior Manheim Township funding, as well as needs for the coming year. Lineboro responded via phone, but Pleasant Hill and Jefferson did not respond and were not present. Lineboro Fire Chief Saurusaitis requested that thanks be conveyed to the Board for initiating the Fire Tax. He also wanted to confirm that this funding stream will continue as they plan to utilize this funding to pay for a new fire engine over a few years.
2. 2009 Budget
Chairman Miller made a motion, seconded by Supervisor Myers to approve the 2010 contributions as presented.
Vote 2-0 (Muir not yet present)
Budget discussion ensued. Administrative requests, road projects, Capital equipment purchase planning, quarter one operating reserve needs, cost increases and wage increases were reviewed.
Vice-Chairman Myers motioned, Supervisor Muir seconded, to set the wage increase range for full time employees in 2010 with a base rate of 0% due to the SSA COLA reference and .5% merit increase increments. H = 1.5% M = 1% L = 0.5%
Vote 3-0
Chairman Miller motioned, Vice-Chairman Myers seconded, to keep the part time pay rates the same as 2009.
Vote 3-0
Discussions on equipment purchases included the replacement of dump truck 2 and the pick up truck. The Board discussed budgeting for land development planning on the municipal complex. The Board also suggested that instead of replacing the Road Department computer, the Secretary-Treasurer’s computer be replaced and her current computer be set up for the Road Department.
Riebling provided the Board with a list of proposed road projects for review. The Board directed Riebling to prepare a revised budget that contemplates all actions taken during this meeting in order to make a final decision on capital expenditures, road projects and capital reserve planning at a future budget meeting.
Next Meeting
Next Regular Meeting – November 16, 2009 at 7:00 PM
There being no further business Chairman Miller adjourned the meeting at 10:40 PM.
Respectfully Submitted,
Loren Riebling
Township Manager