Minutes, Manheim Township Board of Supervisors Meeting
November 16, 2009
The Manheim Township Board of Supervisors, York County, PA met on Monday, November 16, 2009 to transact regular monthly business.
The following were in attendance:
Larry Miller, Chairman
Matt Muir, Supervisor
Not Present:
Dwight Myers, Vice Chairman
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary/Treasurer
Solicitor:
Not Present
There were 4 persons in the audience.
Chairman Miller called the meeting to order at 7:00 PM with the Pledge to the Flag.
There were no executive sessions.
Announcements- None
Public Comments-
David Miller made public comment regarding US foreign policy and conflicting passages of the Quran.
Lynn Smith presented to the board an antique pipe cleaning shovel to display at the municipal building.
1. Reports
Chairman Miller questioned why the Southwestern Regional Police payments were showing over budget on the budget vs. actual report. It was discovered that the police pension payment was put in to the wrong account.
Chairman Miller made a motion, seconded by Supervisor Muir, to approve the consent package with stated changes consisting of: monthly Board of Supervisors minutes 10/19/09 and 10/26/09, Planning Commission 11/05/2009 (draft), Recreation Committee 10/14/09, 5 Tax Exonerations and reports from the following: Manager, Treasurers report, Tax Collector report, Zoning, Road Department, SWRPD: Chiefs Report 11/11/09. Monthly Statistics 10/09 and Approved Minutes/Reports of 10/14/09.
Vote 2-0
A. Solicitor Report
Riebling reported that the advertisement for public hearing in regards to the Solid Waste Ordinance Amendment was not published and the hearing will need to be rescheduled for December 21, 2009.
B. Committee Reports
1. Southwestern Regional Police Department
Next SWRPB meeting on December 9, 2009 at 7:00 pm at 6115 Thoman Road. Manheim Township had 53 calls for service, 55 tickets, 37 warnings and 7 arrests.
2. EMA
Riebling reported that a budget request was submitted in the amount of $2,000.00.
3. Rec. Board
Next meeting on December 9, 2009 at 7:00 pm. The meeting location will be at Deb Dickmyers house. The Manheim Athletic Board has been invited to attend. The Recreation Board would like one of the supervisors to attend the meeting.
Barb Mills reported that the Recreation Board is currently working on fundraising ideas.
Barb Mills reported that Jeff Geiman is working on getting fertilizer and the Manheim Athletic Association is going to provide grass seed.
4. Local Government Advisory Committee-
Next meeting on November 25, 2009.
Lynn Smith reported that the October 28, 2009 meeting was cancelled due to lack of support.
C. Subdivision
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on December 13, 2009.
All required reviews are complete with comments provided.
The applicant has submitted a request to extend the review period to March 13, 2010.
Supervisor Muir made a motion, seconded by Chairman Miller to grant the review period extension request and table the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) 13 lot Preliminary Plan and Modification Request Applications until outstanding agency comments are addressed and required approvals or notices are submitted.
Vote 2-0
Dennis Bosley Phase II 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be January 18, 2010.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MRs addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &
Tangents between Reverse Curves; Grant based on justification of the
revision now providing minimum required curve radii at all location and
alternative of no tangent between reverse curves in order to provide a better
design flow.
F. Section 502.9.D & 502.9.F Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F Vertical Street Alignment, Minimum K Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required K for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required K for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Randal & Patricia Smith 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved these applications on May 19, 2008. The ninety day period to comply with conditions will expire on December 20, 2009.
The following condition applies:
- Submission of a revised use and maintenance agreements for Highland Lane, to be recorded with the final plan.
The applicant has submitted a request to extend the period to meet conditions to January 18, 2010.
Supervisor Muir made a motion, seconded by Chairman Miller to approve the extension request to January 18, 2010 to meet conditions.
Vote 2-0
Dorothy and Todd Gracey 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires December 9, 2009.
The application has been reviewed by all required agencies with comments provided.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A Private Streets The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
E. Section 502.6.A. Street Construction Standards Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
F. Section 502.7.A. Minimum Cartway Width The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lots subsequent owner.
The applicant has submitted a request to extend the review period until April 8, 2010
Supervisor Muir made a motion, seconded by Chairman Miller to approve the extension request until April 8, 2010 and table the Dorothy and Todd Gracey 4 Lot Final Plan and Modification Request Applications until remaining agency comments are addressed and required approvals or notices are submitted.
Vote 2-0
Dan Rodgers Lot 6 Grave Run Road 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on February 11, 2010.
All required agencies have reviewed and commented on this application. While no new MRs are being requested, the applicant is seeking approval on MRs granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MRs proposed to be extended to and included with this application are:
1. 409.4 Wetland Report
2. 403.A.1 Plan Scale
3. 409.1 Water Feasibility Report
4. 409.2 Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
This application can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Harry Ramage 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire January 28, 2010.
The applications have been reviewed by all required agencies with comments provided.
On August 17, 2009, the Board acted on the requested agencies with comments provided.
- Sections 403.A.1.b Plan Scale The applicant requested that he be permitted to show proposed design features on a parent tract of more than 10 acres at a scale of 1=80. Recommend approval of this request.
- Section 409.B- Sewer Feasibility Report The applicant requests that he be permitted to submit a sewage planning module utilizing on-lot sewage disposal based on soils tests in lieu of preparing Sewer Feasibility Report. Recommend approval of this request.
- Section 502.5.A.1 Reconstruction of Existing Streets The applicant is proposing to provide shoulder drainage along Dry Bridge Road, but requests consideration be given to requiring the street be reconstructed since Dry Bridge Road was recently paved to a total width of 22 feet. Recommend approval of this request, conditioned on providing a fee-in-lieu for the paving required to meet the ultimate width of 24 feet for Dry Bridge Road (12 feet per side) based on cost estimates prepared by the applicant.
- Section 512- Public Dedication of Park Land The applicant requests to provide a fee in lieu of dedicating park land. Recommend approval of this request.
- Section 510.B.7.a- 2 year Storm Peak Rate Reduction The applicant requests that he not be required to reduce the peak runoff rate from the 2-year storm by 50%. In the alternative, the applicant proposes to keep the post development peak rate the same as predevelopment. Recommend deferring action on the request to allow the applicant to propose an alternative storm water reduction design that more closely meets the intents of this requirement.
These applications can remain tabled until all agency comments are addressed and required approval or notices are submitted.
Manheim Adventure Land Development Plan & MR Applications
These applications were submitted for initial review on August 17, 2009. The 90 day review period expiration will be December 21, 2009.
All required agency reviews have been completed and comments have been provided.
Based on agency review comments the nature of the application, it is recommended that all requested modifications be granted as proposed and listed below:
- Section 305 Preliminary Plan Processing The applicant requested to be permitted to submit plans meeting the requirements of both Preliminary Plan and a Final Plan.
- Section 505.H Lighting Plan The applicant requested that the requirement be waived as dusk to dawn lighting will be utilized.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
New Applications:
None
D. Unfinished Business
Legislative Update;
1. Raising Minimums for Required Bidding SB319 & HB 607 (1st consideration; referred to Appropriations 3/30/2009).
2. Separations Act Minimum from $4,000.00 to $25,000.00 SB330 (Referred to L&I 2/20/09).
3. School Impact Fees SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).
5. Monthly Notification of Development to School District HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).
6. PSP Coverage Fee HB 1500 (recommitted to appropriations September 11, 2009).
7. Requiring proof of no outstanding liens for contractors involved in dwelling construction HB 2042 (Introduced October 14, 2009).
Violation/Enforcement Notices
Riebling is following up on permits exceeding two years.
St. Johns Church Proposal Update
Riebling is waiting to hear back from Robert Strozyk.
New Pension Investment Options
Riebling reported that PSATS trustees have approved a number of new fund options from Vanguard Mutual Funds. The purpose is to provide additional diversification to the townships pension investments. The new portfolios will consist of both high quality actively managed investment options, as well as, low cost passive investment options from Vanguard.
Riebling provided to the board the portfolios that represent three different risk levels. It was recommended to the board that the pension investment options change from the current portfolio B to the new portfolio B which has more international exposure.
Chairman Miller made a motion, seconded by Supervisor Muir to approve the pension investment option change from the current portfolio B to the new portfolio B which has more international exposure.
Vote 2-0
2010 Pension MMO Smoothing Option & Act 44
Riebling provided information in regards to 2010 Pension MMO smoothing option. Riebling reported that is was recommended that the township do the 2 year smoothing option at a cost of $28,584.00. Without smoothing the cost would be $32,735.00. Smoothing is a relief strategy that will temporarily mitigate the impact of the 2008 financial market crisis.
Supervisor Muir made a motion, seconded by Chairman Miller to approve the 2 year smoothing option in the amount of $28,584.00 for the 2010 Pension MMO.
2010 Budget
Equipment purchase discussion in regards to the purchase of a 2011 International truck. The total cost would be $116,104.00. There is $59,000.00 set aside in capital reserve and a 3 year loan in the amount of $57,104.00 would need to be taken out to cover the remainder of the truck purchase amount.
Supervisor Muir made a motion, seconded by Chairman Miller to approve the purchase of a 2011 International truck after January 15, 2010,with a 3 year loan to cover the remainder of the truck purchase.
Vote 2-0
The board agreed that $15,000.00 would be transferred to the capital reserve fund for 1st quarter operating reserve.
Board discussed available funding levels on road project materials and specific road projects for 2010.
· Summit Road from Glenville to approximately Ό mile past rail road tracks would be at a cost of $27,450.00 with $6,253.50 coming from capital reserve.
· Lake View Road at a cost of $61,200.00.
· Pine Tree Road was selected to do half of recommended project. Will encompass Sinsheim Rd and Pine Tree Rd at the intersection working south approximately ½ mile at a cost of $100,200.00. $16,804.00 will come from capital reserve fund.
The board indicated that any funding constraints would dictate the scope of these projects.
Chairman Miller made a motion, seconded by Supervisor Muir to approve as presented by the Township Manager.
Vote 2-0
E. New Business
Chairman Miller stated that new business item 2 would be discussed at the end of the meeting.
2010 SWRPD Budget Approval
Chairman Miller made a motion seconded by Supervisor Muir to approve the Southwestern Regional Police Department budget with a 2.56% increase which would be a cost of $264,480.61.
Vote 2-0
Chairman Miller made a motion seconded by Supervisor Muir to approve the Hemler Animal Control Services contract in the amount of $1,275.00 and the return to owner fee cost of $35.00.
Vote 2-0
Wolfgang School Road Reimbursement Agreement
Riebling reported that McCormik Taylor sent a proposed Supplemental Non-Federal-Aid Bridge Reimbursement Agreement for the Commonwealth of Pennsylvania and Manheim Township. This agreement is required to add the CSX engineering review costs required for design. A resolution naming the individuals who are authorized to sign the agreement must be attached.
Chairman Miller made a motion, seconded by Supervisor Muir to approve Resolution 469 authorizing the Municipal Manager or Board Chairman as signatories for the purpose of executing agreement 088961-A with the commonwealth of Pennsylvania regarding the Non-Federal Aid Reimbursement to design the Wolfgang School Road bridge replacement.
Vote 2-0
6. Purchase Requisitions -
Road Department Computer Replacement: NTE
Riebling reported that he received two quotes:
· Data Patch - $1,094.00
· FlexiTech - $911.00
Chairman Miller made a motion, seconded by Supervisor Muir to approve the cost of a new computer system with a not to exceed amount of $911.00.
Vote 2-0
7. Training Notices
None
Public Works Building Review Design Proposals
Riebling provided 4 draft design plans by Hammel & Associates. The draft designs contained overview of building area; perimeter wall; garage door needs and costs. After briefly reviewing the 4 draft designs a discussion ensued on prior issues brought up during the planning process. After continued discussion, heated interruptions, no progress due to public comment policy abuse, Chairman Miller abruptly adjourned the meeting at 9:40 PM.
Next Meeting
Next Board Meeting November 23, 2009 at 7:00 PM for budget
Next Regular Meeting December 21, 2009 at 7:00 PM.
Respectfully Submitted,
Secretary-Treasurer
Minutes, Manheim Township Board of Supervisors Meeting
November 23, 2009
The Manheim Township Board of Supervisors, York County, PA met on Monday, November 23, 2009, to discuss the 2010 preliminary budget and any other business brought before the board.
The following were in attendance:
Larry Miller, Chairman
Matt Muir, Supervisor
Absent:
Dwight Myers, Vice Chairman
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Solicitor:
Not Present
There were two persons in the audience. One young gentleman was attending to fulfill requirements for an Eagle Scout Merit Badge.
Chairman Miller called the meeting to order at 7:00 PM.
Public Comments-
None
Unfinished Business
1. 2010 Budget
Riebling presented and explained the proposed 2010 budget and final adjustments resulting from the November 16, 2009, Board meeting. The total General Fund revenues and expenditures are $967,892.21. The total State Fund revenues and expenditures are $162,381.46. The total Fire Tax Fund revenues and expenditures are $33,760.00. The total of all funds combined is $1,164,033.67. The real estate taxes are proposed to remain at 1.1 mills for the General Fund, 0.15 mills for the Fire Tax Fund and all Act 511 taxes remain unchanged. There are three road projects planned for 2010. They include Summit Road from Glenville Road to about the 6400 block, Pine Tree Road from Sinsheim Road intersection to about the 2400 block, and all of Lakeview Road. Two of these road projects will be accomplished using some capital reserve funds earmarked for that purpose. A new truck is included in this budget to replace the 1991 International (Truck 2). This purchase will be accomplished with capital reserve, State Fund allocations and a 3 year loan.
The Board was satisfied with the 2010 budget as presented and Chairman Miller made a motion, seconded by Supervisor Muir, to adopt the proposed 2010 budget and advertise for the required 20 day public inspection period.
Vote 2-0
2. Public Works Building Draft Design
The Board reviewed the draft designs, but limited detailed review to option B. Discussion about geothermal heating, infrared heating and in-floor radiant heating lead to discussion on other ways to reduce the estimated costs. The need for the bunk room and two unisex bathrooms were discussed. Road Master Smith agreed that the bunk room could be eliminated and he would also like the man door between the wash bay and the showered bathroom eliminated. The Board felt that Option B looked good with those two revisions, but Chairman Miller deferred any action on a final selection until Vice Chairman Myers was in attendance.
New Business
1. Waste Collection Service Issue
Riebling informed the Board of two situations where Penn Waste customers in Manheim Township had significant outstanding bills. Penn Waste indicated that when the customer is cooperative and makes an effort, they continue service even with the outstanding balance due, but when the customer does not pick up certified mail or answer the door or the phone, they have no recourse to file a judgment and therefore must discontinue service. This presents a conflict to the Manheim Township Solid Waste Ordinance because waste collection service is required for most municipal residences.
The Board felt that given the isolated nature of this issue, Penn Waste should be given time to resolve the outstanding balance with uncooperative customers regardless of the municipal ordinance.
2. Tax Exoneration
Supervisor Muir made a motion, seconded by Chairman Miller to approve a tax exoneration for the Tax Collector in the amount of $110 for Frances Callahan. The exoneration is due to the taxes being paid during the rebate period, but due to a technicality, processed during the penalty period.
Vote 2-0
Next Meeting
Next Regular Meeting December 21, 2009 at 7:00 PM
There being no further business Chairman Miller adjourned the meeting to executive session for staff performance evaluation and review at 8:20 PM.
Respectfully Submitted,
Loren Riebling
Township Manager