The Manheim Township Board of Supervisors, York County, PA met on Monday, December 17, 2007, to transact the regular monthly business.

The following were in attendance:

Dwight Myers, Vice Chairman

Peg Lee, Supervisor

Not Present:

Larry Miller, Chairman

Township Staff:

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer

Solicitor:

Not Present

There were 8 persons in the audience.

Vice Chairman Myers called the meeting to order at 7:04 PM with the Pledge to the Flag.

Supervisor Lee was recognized for 12 years of service and was awarded a certificate of appreciation.

Public Comments-

None

1. Reports –

Vice Chairman stated there was one error on page 9. The supervisor’s next meeting date should be "17th".

These applications were accepted for review and consideration on September 17, 2007. The ninety day review period will expire on March 15, 2008.

All required agency reviews have been completed and comments provided.

The Board approved an additional modification request on November 19, 2007, for Section 510.7.3.C.3, which requires evidence be submitted indicating that the bottom of the storm water infiltration facility is two feet above seasonal high water table.

This application is recommended for conditional approval with the following condtions:

1. Submit evidence of an approved Highway Occupancy Permit for the replacement of the drainage pipe under Grave Run Road.

2. Submit the improvement guarantee agreement.

3. Submit a letter of credit for public improvements in the amount of $10,175.00.

4. Submit recreation fee in lieu in the amount of $6,000.00.

5. Submit Highway Occupancy Permit from PennDot for an individual revised driveway location on lot 3; or shared driveway improvements with the right of way agreement for existing driveway on lot 3.

6. Right of Way agreement with the Murray’s who currently have access across the Meckley’s property.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to conditionally approve the 6661 Grave Run Road (Meckley) – 7 Lot Final Plan as recommended.

Vote 2-0

Daniel Shue – 2 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on September 17, 2007. The ninety day review period will expire on March 15, 2008.

Revised plans addressing the agency comments have not been submitted to date.

No additional information has been provided; the application remained on the table.

Marlene Wildasin – 2 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on October 15, 2007. The ninety day review period will expire on January 13, 2008.

All required agency reviews have been completed and comments submitted. However, the municipal planning commission acted on the modification requests, but tabled completion of the plan review on December 6, 2007, due to just having received engineering comments prior to making a final recommendation to the Board.

Based on the nature of the application and review comments provided, the recommended action on the MR Application is as follows:

1.  Section 403.2.G – Existing Lot Line Markers – The applicant requested that the requirement to show existing lot line makers for the residual lot 1 be modified due to the large size of lot 1. In the alternative, the applicant will provide an accurate survey and provide required markers for the proposed lot 2. Grant based on the justification and alternative provided.
2. Section 403.3.A – Contour Information – The applicant requested modification of the requirement to show field run survey and contours for the residual lot 1. In the alternative, the applicant is proposing to show field run contours for lot 2 and provide USGS contour information for the residual lot 1. Grant based on the justification and alternative provided.
3. Section 403.3.B – Existing Features – The applicant requested modification of the requirement to show existing features within 200 feet of proposed lot 2 on the residual lot 1. In the alternative, the applicant will provide a note on the plan indicating that no development is proposed for lot 1. Grant based on the justification and alternative provided.
4. Section 403.3.C.5, 403.7.E & 409.4 – Wetlands Study – The applicant requested modification of the requirement to provide a wetlands study for the entire parent tract. In the alternative, the applicant has submitted a wetlands study for lot 2 and will place a note on the plan indicating that no additional development can occur on lot 1 without an additional wetlands study. Grant based on the justification and alternative provided.
5. Section 403.7.B, 409.1 – Water Feasibility Report – The applicant requested that he be permitted to provide the well water yield report for the water well on lot 2 as an alternative to completing the water feasibility report. The well report was provided and indicated a yield of 3 gallons per minute wit ha depth of 300 feet. There are no existing wells within 200 feet of the new water well to monitor for interference reporting. Grant based on the justification and alternative provided.
6. Section 502.5 and 502.7 – Reconstruction or Existing Streets – The applicant requested modification of the requirement to reconstruct the developed portion of the existing street to municipal specifications based on only developing 1 lot and the remainder of the existing street being dirt and gravel road. Grant conditioned on a fee-in-lieu contribution based on improving the road along the frontage of the new parcel proposed for development (lot 2) to be applied to future municipal improvement costs for Morning Star Road.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to approve the modification requests as recommended for the Marlene Wildasin – 2 Lot Final Plan and Modification Request Applications.

Vote 2-0

Supervisor Lee made a motion, seconded by Vice Chairman Myers to table the Marlene Wildasin – 2 Lot Final Plan and Modification Request Applications until all agency review comments are addressed and the modification notes are added and/or addressed.

Vote 2-0

Randy & Judy Wentz – 4 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on October 15, 2007. The ninety day review period will expire on January 13, 2008.

All required agency reviews have been completed and comments submitted. However, the municipal planning commission acted on the modification requests, but tabled completion of the plan review on December 6, 2007, due to just having received engineering comments prior to making a final recommendation to the Board.

Based on the nature of the application and review comments provided, the recommended action on the MR Application is as follows:

1. 1. Section 403.1.A – Plan Scale Requirements – The applicant requested that the requirement to utilize a scale of 1 inch equal to 50 feet or less be modified due to the large size of the tract. In the alternative, the applicant will provide a scale of 1 inch equal to 100 feet. Grant the request conditioned on areas of detailed grading and proposed improvements being shown as a maximum scale of 1 inch equals 50 feet.
2. 2. Section 403.3.A – Contour Information – The applicant’s representative verbally requested modification of the requirement to show field run survey and contours for the entire subject area of subdivision at the municipal planning commission meeting. In the alternative, the applicant is proposing to show field run contours on the proposed new lots and provide USGS contour information for the two residual lots having field run contours on a recently approved subdivision plan. Grant based on the justification and alternative provided.
3. 3. Section 403.3 & 403.4 – Existing and Proposed Features – The applicant requested modification of the requirement to show exiting and proposed features on separate sheets due to the limited improvements and changes proposed. In the alternative, the applicant will show existing and proposed features on one sheet. Grant based on the justification and alternative provided.
4. 4. Section 403.7.B & 409.1 – Water Feasibility Report – The applicant requested that he be permitted to provide the well water yield report for the lots’ actual drilled well as an alternative to the water feasibility report. Grant conditioned on the new water well meeting yield and drawdown testing standards of Section 409.1.A.1.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to approve the Modification Requests as recommended for the Randy and Judy Wentz- 4 Lot Final Plan and Modification Request Applications.

Vote 2-0

Supervisor Lee made a motion, seconded by Vice Chairman Myers to table the Randy and Judy Wentz- 4 Lot Final Plan and Modification Request Applications until all required agency reviews are completed.

Vote 2-0

New Applications:

Fred & Kathryn Laurence – 2 Lot Final Plan and Modification Request Applications.

These applications were submitted for initial review on November 30, 2007. The initial review revealed a few minor deficiencies which have been addressed through submission of revised plans.

It is recommended that these applications be accepted for review and consideration. Upon acceptance, the ninety day review period will expire on March 16, 2007.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to accept for review and consideration the Fred & Kathryn Laurence – 2 Lot Final Plan and Modification Request Applications.

Vote 2-0

Mary Brenner (Small Family) 11 lot Preliminary Plan and Modification Request Applications.

The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on March 12, 2008.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to grant the 90 day extension request.

Vote 2-0

The Board received well information related to granting the Modification Request for Section 409.1 – Water Feasibility Study.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to have the municipal engineer evaluate the reports submitted for appropriate action on contamination and interference with the wells located on lots 1-8 for the Mary Brenner (Small Family) 11 lot Preliminary Plan and Modification Request Applications.

Vote 2-0

4. Unfinished Business –

Municipal Complex Planning

Nothing to report

5. New Business–

Paver Bid Opening

Vice Chairman Myers announced that the sealed bids are being opened and being reviewed for the Paver as part of the public meeting.

The following bid was submitted for a Paver:

Volvo Construction Equipment & Services submitted a bid for a used Blaw-Knox PF-161, 8’ – 13’ paving width, job ready to pave, Joint matcher attachment, model year 2000 or newer, trade-in of PF-180H as is, with delivery of machine and removal of trade-in. Price $73,900.00, trade in $5,000.00, with a net bid amount of $68,900.00.

No other bids were received.

Supervisor Lee made a motion, seconded by Vice Chairman Myers to award the bid to Volvo Construction Equipment & Services for the used Blaw-Knox PF-161 Paver with a price of $73,900.00, trade-in of $5,000.00 with a net amount due of $68,900.00.

Vote 2-0

2008 Budget Adoption

Vice Chairman Myers made a motion, seconded by Supervisor Lee to adopt the proposed 2008 budget with a .25 tax increase; .15 for fire tax and .1 for municipal tax.

Vote 2-0

Resolution 443 -2008 Tax Structure

Supervisor Lee made a motion, seconded by Vice Chairman Myers to adopt Resolution 443 – 2008 Tax Structure, setting general purpose real estate millage at 1.1 and fire tax real estate millage at .15 mills.

Vote 2-0

Road Department Equipment Storage Indemnity Agreement

Vice Chairman Myers made a motion, seconded by Supervisor Lee to approve the Road Department Equipment Storage Indemnity Agreement with Todd Gracey at a cost of $200.00.

Vote 2-0

Advertise Reorganization & Regular Business Meeting for January 7, 2008, at 7:00 p.m.

Vice Chairman Myers made a motion, seconded by Supervisor Lee to approve the advertising of the reorganization & regular business meeting for January 7, 2008, at 7:00 p.m.

Vote 2-0

6. Purchase Requisitions -

None

7. Training Notices (Brochures included in report)

None

Next Meeting

Next Regular Meeting – January 7, 2008 at 7:00 PM

There being no further business Vice Chairman Myers adjourned the meeting at 8:21 PM.

Respectfully Submitted,

Michelle E. Hershey

Secretary-Treasurer