Minutes, Manheim Township Board of Supervisors Meeting
January 4, 2010
The Manheim Township Board of Supervisors, York County, PA met on Monday, January 4, 2010 to reorganize for 2010 and transact the regular monthly business.
The following were in attendance:
Larry Miller
Dwight Myers
Township Staff:
Loren Riebling, Township Manager
Lynn Smith, Road Master
Michelle Hershey, Secretary-Treasurer
Not Present:
Matt Muir
Solicitor:Not Present
There were 5 persons in the audience.
Supervisor Miller called the meeting to order at 7:06 PM with the Pledge to the Flag.
Reorganization Meeting-
Michelle Hershey – Notary Public, administered the Oath of Office to Supervisor Elect Larry Miller, Tax Collector Elect Carolyn Ambrosius, and Auditor Elect Lisa Schmidt.
Supervisor Miller made a motion, seconded by Supervisor Myers, to elect Dwight Myers as temporary Chairman.
Vote 2-0
Supervisor Myers made a motion, seconded by Supervisor Miller, to elect Larry Miller as Chairman of the Board.
Vote 2-0
Supervisor Myers made a motion, seconded by Chairman Miller, to elect Dwight Myers as the Vice Chairman of the Board.
Vote 2-0
Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Michelle Hershey as Secretary-Treasurer.
Vote 2-0
Chairman Miller made a motion, seconded by Vice Chairman Myers, to set amount of Treasurer’s and Manager’s Bonds at $550,000.00 each.
Vote 2-0
Chairman Miller made a motion, seconded by Vice Chairman Myers, to establish monthly meeting location, time, and date for the Board of Supervisors meetings to be held the third Monday of the month at 7:00 PM. Secondary monthly meetings will be held the following Monday at 7:00 PM as needed, at the municipal building.
Vote 2-0
Chairman Miller made a motion, seconded by Vice Chairman Myers, to establish monthly meeting location, time, and date for the Planning Commission-first Thursday of month at 7:00 PM; Zoning Hearing Board – 3rd Tuesday of the month at 7:30 PM; Recreation Board -2nd Wednesday at 7:00 PM, and authorize advertising recurring monthly Municipal Agency meetings.
Vote 2-0
Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Ream, Carr, Markey & Woloshin, LLP, and Attorney Gavin Markey as Solicitor for Board of Supervisors.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint PLGIT and PeoplesBank as the Banking Institutions for Cash Management & Investment Services for 2010.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Hanover Area EIT Bureau as the Wage Tax Collection Agency for 2010.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Adams County National Bank as the Banking Institution for Tax Collections.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to set Township Employees’ percentage rate of contribution to non-uniform employees’ pension fund at 3%.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint the Treasurer as Chief Administrative Officer for employee pension.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Rettew as Township Engineer.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint William Deal as the S.E.O and Douglas Stambaugh as the alternate Sewage Enforcement Officer for 2010.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Don Fahey as Member to Vacancy Board for 2010.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Ron Orndorff as a Zoning Hearing Board member with term expiration of December 31, 2012.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to set the pay rate for the Zoning Hearing Board members at $40.00 per case.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Ken Bopp and Homer Stambaugh to the Planning Commission, with terms expiring December 31, 2013.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Charles Sites and Debi Dickmyer to the Recreation Board, with terms expiring December 31, 2014.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Lynn Smith as the LGAC Representative and David Miller as the alternate LGAC Representative.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Matt Muir as the Representative to the Hanover Area Earned Income Tax Bureau.
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Chairman Miller made a motion, seconded by Vice Chairman Myers to affirm Resolution 466 of 2009, appointing Supervisor Muir as Delegate to the York County EIT Tax Collection Committee (TCCC) and Vice Chairman Myers as the Alternate Delegate.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Dwight Myers as the voting delegate to PSATS Convention.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Larry Miller to the Southwestern Regional Police Board – 2 year appointment; expires 12/31/11.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Dwight Myers as the Chairman of Ag. Security Board.
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Chairman Miller made a motion, seconded by Vice Chairman Myers to appoint Larry Miller as the CVCOG (Building Codes) Representative – 2 year appointment; expires 12/31/11.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Dwight Myers as the Representative to the South Western School District Liaison meetings.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Matt Muir as the Representative to the South Western Recreation Commission.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Robert E. Lee to fill vacancy in the Board of Auditors with appointment expiring December 31, 2011, unless elected during the 2011 municipal election cycle.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to adopt Resolution 471, establishing 2010 fee schedule.
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Chairman Miller made a motion, seconded by Vice Chairman Myers, to adopt Resolution 472, authorizing account establishment for tax collections at Adams County National Bank.
Vote 2-0
Additional Public Comment –
None
Chairman Miller Adjourned Reorganization Meeting at 7:20 PM.
Chairman Miller convened the regular business meeting at 7:20 PM.
Public Comments-
None
1. Reports –
Chairman Miller made a motion, seconded by Vice Chairman Myers, to approve the consent package consisting of: monthly Board of Supervisors minutes 12/21/09, Codorus Valley Council of Governments 12/22/09, and reports from the following: Treasurers report, Tax Collector report, Zoning, Road Department, SEO 12/09.
Vote 2-0
2. Solicitor Report –
Parent Tract Definition Amendment – Work in progress.
3. Committee Reports –
1. Southwestern Regional Police Department –
Next SWRPB meeting, January 13, 2010 at 7:00 pm at 6115 Thoman Road.
2. EMA –
Nothing to report
3. Rec. Board –
The next meeting will be January 13, 2010 @ 7:00 PM.
4. Local Government Advisory Committee-
Next meeting January 27, 2010.
Lynn Smith reported that Springettsbury Township is looking to change four or five zoning areas to town center zoning.
C. Subdivision –
West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.
These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on March 13, 2010.
All required reviews are complete with comments provided.
These applications can remain tabled until outstanding agency comments are addressed and required approvals or notices are submitted.
Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications
This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be March 21, 2010.
These applications have been reviewed by all required agencies with comments provided.
The applicant has submitted revised plans and MR’s addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.
Based on the nature of the application and the comments provided, the following action is recommended:
E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &
Tangents between Reverse Curves; Grant based on justification of the
revision now providing minimum required curve radii at all location and
alternative of no tangent between reverse curves in order to provide a better
design flow.
F. Section 502.9.D & 502.9.F – Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.
G. Section 502.9.D & 502.9.F – Vertical Street Alignment, Minimum “K” Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required “K” for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required “K” for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
A. Notice of approval of the erosion control plan from the York County Conservation District.
B. Submission and approval of the well yield, drawdown and interference report for the proposed lots as required in MR B.
C. Adding road reconstruction (Landis Road) details or general notes resulting from agreement on terms.
D. Revising general note 19 to include intersection clear sight triangle easement on Miller property.
E. Providing survey data for drainage easements related and contributing to the public street(s).
F. Submission of all outstanding fees related to municipal engineering reviews.
Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications
The Board conditionally approved these applications on May 19, 2008. The ninety day period to meet conditions will expire on January 18, 2010.
The following condition applies:
- Submission of a revised use and maintenance agreements for Highland Lane, to be recorded with the final plan.
The applicant is requesting an extension through April 19, 2010, to meet conditions of approval.
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the extension request and table the Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications until outstanding agency comments are addressed and required approvals or notices are submitted.
Vote 2-0
Dorothy and Todd Gracey – 4 Lot Final Plan and Modification Request Applications
These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires April 8, 2010.
The application has been reviewed by all required agencies with comments provided.
Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.
D. Section 502.2.A – Private Streets – The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.
F. Section 502.6.A. – Street Construction Standards – Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.
G. Section 502.7.A. – Minimum Cartway Width – The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.
The Board approved these requests on May 18, 2009 conditioned on:
1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.
2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lot’s subsequent owner.
These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.
Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application
This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on February 11, 2010.
All required agencies have reviewed and commented on this application. While no new MR’s are being requested, the applicant is seeking approval on MR’s granted under the original subdivision application.
The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.
The original MR’s proposed to be extended to and included with this application are:
1. 409.4 – Wetland Report
2. 403.A.1 – Plan Scale
3. 409.1 – Water Feasibility Report
4. 409.2 – Sewer Feasibility Report
On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.
The applicant is requesting a 90 day extension to the review period. Upon favorable action, the review period would expire on May 12, 2010.
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the extension request and table the Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application until all agency comments are addressed and required approvals or notices are submitted.
Vote 2-0
Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications
These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire January 28, 2010.
The applications have been reviewed by all required agencies with comments provided.
On August 17, 2009, the Board acted on the requested agencies with comments provided.
- Sections 403.A.1.b – Plan Scale – The applicant requested that he be permitted to show proposed design features on a parent tract of more than 10 acres at a scale of 1”=80’. Recommend approval of this request.
- Section 409.B- Sewer Feasibility Report – The applicant requests that he be permitted to submit a sewage planning module utilizing on-lot sewage disposal based on soils tests in lieu of preparing Sewer Feasibility Report. Recommend approval of this request.
- Section 502.5.A.1 – Reconstruction of Existing Streets – The applicant is proposing to provide shoulder drainage along Dry Bridge Road, but requests consideration be given to requiring the street be reconstructed since Dry Bridge Road was recently paved to a total width of 22 feet. Recommend approval of this request, conditioned on providing a fee-in-lieu for the paving required to meet the ultimate width of 24 feet for Dry Bridge Road (12 feet per side) based on cost estimates prepared by the applicant.
- Section 512- Public Dedication of Park Land – The applicant requests to provide a fee in lieu of dedicating park land. Recommend approval of this request.
- Section 510.B.7.a- 2 year Storm Peak Rate Reduction – The applicant requests that he not be required to reduce the peak runoff rate from the 2-year storm by 50%. In the alternative, the applicant proposes to keep the post development peak rate the same as predevelopment. Recommend deferring action on the request to allow the applicant to propose an alternative storm water reduction design that more closely meets the intents of this requirement.
The applicant is requesting an extension to the review period. Upon favorable action, the review period would expire on June 20, 2010.
Chairman Miller made a motion, seconded by Vice Chairman Myers to grant the extension request and table the Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications until all agency comments are addressed and required approvals or notices are submitted.
Vote 2-0
Manheim Adventure – Land Development Plan & MR Applications
These applications were submitted for initial review on August 17, 2009. The 90 day review period expiration will be March 21, 2010.
All required agency reviews have been completed and comments have been provided.
Based on agency review comments the nature of the application, it is recommended that all requested modifications be granted as proposed and listed below:
- Section 305 – Preliminary Plan Processing – The applicant requested to be permitted to submit plans meeting the requirements of both Preliminary Plan and a Final Plan.
- Section 505.H – Lighting Plan – The applicant requested that the requirement be waived as “dusk to dawn” lighting will be utilized.
These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:
- Notice of approval of the erosion control plan from the York County Conservation District.
- Obtaining downstream adjoining recipient’s signature on plan for accepting storm water release from the proposed project. (Have signature on letter submitted with the E&S Plan).
New Applications:
None
D. Unfinished Business –
Legislative Update;
1. Raising Minimums for Required Bidding – SB319 & HB 607 (1st consideration; referred to Appropriations 03/30/2009).
2. Separations Act Minimum from $4,000.00 to $25,000.00 – SB330 (Referred to L&I 2/20/09).
3. School Impact Fees – SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).
4. Auto extensions on S/D & permits – SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).
5. Monthly Notification of Development to School District – HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).
6. PSP Coverage Fee – HB 1500 (recommitted to appropriations September 11, 2009).
7. Requiring proof of no outstanding liens for contractor’s involved in dwelling construction – HB 2042 (Introduced October 14, 2009, Re-referred to Labor Relations December 9, 2009).
Violation/Enforcement Notice
Riebling reported that he mailed a letter in regards to Baumgardner Rd. about the water and ice issues stating the owners have 6 months to resolve the problem. Riebling has not heard back from the owners.
St. John’s Church Proposal – Update
Nothing to report
Chairman Miller stated that old business item 4 would be discussed at the end of the meeting.
E. New Business–
Transfer $50,000.00 from Capital Reserve Fund to General Fund for Quarter one Operating Expenses
Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the $50,000.00 transfer from Capital Reserve Fund to General Fund for quarter one operating expenses.
Vote 2-0
Tax Collector Requests – Tax Certification Fees & Revision by Resolution
The Tax Collector is requesting to have the tax certification fee increased from $10.00 to $20.00.
Riebling reported this is done by Ordinance but is requesting that an amendment be made to adjust fees by resolution instead of by Ordinance.
Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the Solicitor advertise for the February 15, 2010 meeting for public hearing on the amendment to adjust tax certification fees and revision by resolution.
Vote 2-0
Public Works Building – Select General Design Scheme
Chairman Miller requested that the design scheme discussion be tabled until Supervisor Muir is present.
Road Master Smith suggested that the Board look at bringing in inmates to clear out brush. It was suggested that Vice Chairman Myers come and look at the timber.
Purchase Requisitions
None
Training Notices
None
Next Board Meeting – February 15, 2010 @ 7:00 pm
There being no further business Chairman Miller adjourned the meeting at 7:55 P.M.
Respectfully Submitted,
Secretary-Treasurer