Chairman Miller made a motion, seconded by Supervisor Muir, to set amount of Treasurer’s and Manager’s Bonds at $550,000.00 each.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir, to establish monthly meeting location, time, and date for the Board of Supervisors and authorization to advertise such as is required by the Sunshine Law- 3rd Monday of the month at 7:00 PM. Secondary monthly meetings will be held the following Monday at 7:00 PM as needed, at the municipal building.

Vote 3-0

Chairman Miller made a motion, seconded by Vice Chairman Myers, to establish monthly meeting location, time, and date for the Planning Commission-first Thursday of month at 7:00 PM; Zoning Hearing Board – 3rd Tuesday of the month at 7:30 PM; Recreation Board -2nd Wednesday at 7:00 PM, and authorize advertising recurring monthly Municipal Agency meetings.

Vote 3-0

Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Ream, Carr, Markey & Woloshin, LLP, and Attorney Gavin Markey as Solicitor for Board of Supervisors.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Myers, to appoint PLGIT and PeoplesBank as the Banking Institutions for Cash Management & Investment Services for 2006.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir, to appoint Hanover Area EIT Bureau as the Wage Tax Collection Agency for 2008.

Vote 3-0

Supervisor Muir made a motion, seconded by Vice Chairman Myers, to appoint Bank of Hanover as the Banking Institution for Tax Collections.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Muir, to set Township Employees’ percentage rate of contribution to non-uniform employees’ pension fund at 3%.

Vote 3-0

Supervisor Muir made a motion, seconded by Vice Chairman Myers, to appoint the Treasurer as Chief Administrative Officer for employee pension.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Muir, to appoint Rettew as Township Engineer.

Vote 3-0

Supervisor Muir made a motion, seconded by Vice Chairman Myers, to appoint William Deal as the S.E.O and Douglas Stambaugh as the alternate Sewage Enforcement Officer for 2008.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir, to appoint Don Fahey as Member to Vacancy Board for 2008.

Vote 3-0

Chairman Miller made a motion, seconded by Vice Chairman Muir, to appoint William Tosick as a Zoning Hearing Board member and Morris Fishel as an Alternate to the Zoning Hearing Board, with term expirations of December 31, 2010.

Vote 3-0

Supervisor Muir made a motion, seconded by Vice Chairman Myers, to set the pay rate for the Zoning Hearing Board members at $40.00 per case.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Muir, to appoint Jeff Bonnerwith and Lillian DePalmer to the Planning Commission, with terms expiring December 31, 2011.

Vote 3-0

Supervisor Muir made a motion, seconded by Vice Chairman Myers to appoint Barb Mills and Deb Eibl to the Recreation Board, with terms expiring December 31, 2011.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Muir, to appoint Jeff Bonerwith as the LGAC Representative and David Miller as the alternate LGAC Representative.

Vote 3-0

Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Matt Muir as the Representative to the Hanover Area Earned Income Tax Bureau.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir, to appoint Dwight Myers as the voting delegate to PSATS Convention.

Vote 3-0

Supervisor Muir made a motion, seconded by Vice Chairman Myers, to appoint Larry Miller as the Supervisor Representative to the Southwestern Regional Police Board – 2 year appointment; expires 12/31/09.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir, to appoint Dwight Myers as the Chairman of Ag. Security Board.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Muir to appoint Larry Miller as the CVCOG (Building Codes) representative – 2 year appointment; expires 12/31/09.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir, to appoint Dwight Myers as the Representative to the South Western Liaison meetings.

Vote 3-0

Chairman Miller made a motion, seconded by Vice Chairman Myers, to appoint Matt Muir as the Representative to the South Western Recreation Commission.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Muir to adopt Resolution 444, establishing 2008 fee schedule.

Vote 3-0

The Oath of Office administered by Notary Public, Michelle Hershey to William Tosick new Zoning Hearing Board member.

Additional Public Comment –

None

Chairman Miller Adjourned Reorganization Meeting at 7:25 PM.

Chairman Miller convened the regular business meeting at 7:26 PM.

Public Comments-

None

1. Reports –

Vice Chairman Myers made a motion, seconded by Supervisor Muir, to approve the consent package consisting of: monthly Board of Supervisors minutes (12/17/07), Planning Commission minutes for January 3, 2008 (draft), and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (12/07).

Vote 3-0

2. Solicitor Report –

No Report

3. Committee Reports –

1. Southwestern Regional Police Department –

Next SWRPB meeting, January 9, 2008 at 7:00 pm at 6115 Thoman Road.

2. EMA –

Riebling reported that the background check for Susan Kolmer was received back today and that the recommendation to appoint Susan Kolmer as the EMA Coordinator was sent to the state for approval from Governor Rendell.

3. Rec. Board –

The next meeting will be January 9, 2008 @ 7:00 PM.

4. LGAC-

Nothing to report.

3. Subdivision –

West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.

These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on March 23, 2008.

All required reviews are complete with comments provided.

Last revised plan submission dated 9/1/2005, last engineer’s review 12/9/2005.

No additional information has been provided; the application remained on the table.

Fox Ridge Court – 4 lot Preliminary Plan and Modification Request Application

Riebling reported these applications were submitted to this office on November 16, 2005. A preliminary review was completed on November 21, 2005. The applicant corrected the deficiencies and resubmitted the corrected application. The Board of Supervisors accepted this application on December 1, 2005. The extended ninety day review period will expire on February 23, 2008.

Review comments have been received from all necessary agencies regarding these applications.

Riebling reported that the last revised plan was dated 01/23/06. The last Township Engineer review generating additional comments was dated 03/20/06.

Riebling reported a cost estimate was submitted for this project on June 28, 2006. The estimate was copied to the Municipal Engineer for approval. A revised plan addressing storm water and other minor comments has not been submitted. We have received new comments from the municipal engineer on October 12, 2006, and well reports from the applicant on September 29, 2006.

No additional information has been provided; the application remained on the table.

KEM Construction – 8 Lot Final Plan Applications

This application was accepted for review and consideration on December 18, 2006. The extended ninety day review period will expire on March 12, 2008.

The following conditions apply to modification requests granted as part of the preliminary plan approval and must be met prior to final plan approval:

1. 1. The applicant shall submit $1,500.00 as a fee in lieu of doing a traffic study prior to final plan approval as a condition of granting a modification request for Sections 46.22.403.7.D and 46.22.409.3.

1. 2. The applicant shall submit $13,860 as a fee in lieu of reconstructing the required curbing on Blue Hill Road prior to final plan approval as a condition of granting a modification request for Section 46.22.502.5.

The final plan application has been revised to include the additional modification request actions of November 19, 2007. WE have received review comments from our municipal engineer and the York County Planning Commission. The municipal planning commission completed their review and recommendation on the final plan application at their January 3, 2008 meeting.

Based on the nature of the application and the agency review comments, conditional approval is recommended with evidence of meeting the following conditions being submitted to the Board by April 6, 2008.

1. 1. Provide traffic engineering study per PennDOT Pub. 201 for placement of the stop sign on the proposed Martz Lane intersection with Blue Hill Road. The location and specifications of the all proposed an/or required regulatory, advisory or informational signs, including but not limited to, the stop sign, speed limit signs, "No Outlet" sign(s), and street name signs need to be provided on the plans. (Section 502.3)
2. 2. A general inspection schedule approved by the municipal engineer needs to be provided for proposed improvements. (Sections 405.2.L & 604)
3. 3. Submit improvement guarantee agreement and financial security in the amount of $236,152.00. (Section 405.4.E & 601)
4. 4. Submit recreation fee in lieu in the amount of $7,000.00. (Section 512)
5. 5. Submit proposed ownership and maintenance agreements for storm water management facilities. (Section 510.1.C.3)
6. 6. Addressing storm water management comments 2 & 3 in the municipal engineer review letter dated January 3, 2008.

These conditions must be met and approved by the Board within ninety days.

Chairman Miller made a motion, seconded Supervisor Muir to grant conditional approval on the final plan for KEM Construction – 8 Lot Final Plan Applications as presented and the conditions being met within ninety days.

Vote 3-0

Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be February 14, 2008.

These applications have been reviewed by all required agencies with comments provided.

The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on May 14, 2008.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant the 90 day review period extension request.

Vote 3-0

Chairman Miller made a motion, seconded by Vice Chairman Myers to table the Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications until all agency comments are addressed and required approvals or notices are submitted.

Vote 3-0

Glenville Hollow Farms (Yingling) – 11 Lot Preliminary Plan and Modification Request Applications

These applications were conditionally approved on November 19, 2007 with the following conditions:

1. 1. Provide evidence of approval of the erosion & sedimentation control plan and NPDES permit, if applicable.
2. 2. Revise general note 19 to include the granting of the concrete monument modification request (Section 502.1.N) and the date of the two recent modification requests.
3. 3. Revision of general note 25 to indicate that the retaining wall drawings need to be submitted and approved by the municipal engineer prior to the issuance of a zoning or building permit.

The applicant has submitted for consideration a 90 day extension request to meet the conditions of preliminary plan approval. Upon favorable action, the extended deadline will expire on May 17, 2008.

Vice Chairman Myers made a motion, seconded by Supervisor Myers to grant the 90 day extension request to meet the conditions of preliminary plan approval.

Vote 3-0

6661 Grave Run Road (Meckley) – 7 Lot Final Plan Application

These applications were accepted for review and consideration on September 17, 2007. The ninety day review period will expire on March 15, 2008.

All required agency reviews have been completed and comments provided.

The Board approved an additional modification request on November 19, 2007, for Section 510.7.3.C.3, which requires evidence be submitted indicating that the bottom of the storm water infiltration facility is two feet above seasonal high water table.

This application is recommended for conditional approval with the following conditions:

1. Submit evidence of an approved Highway Occupancy Permit for the replacement of the drainage pipe under Grave Run Road.

2. Submit the improvement guarantee agreement.

3. Submit a letter of credit for public improvements in the amount of $10,175.00.

4. Submit recreation fee in lieu in the amount of $6,000.00.

5. Submit Highway Occupancy Permit from PennDot for an individual revised driveway location on lot 3; or shared driveway improvements with the right of way agreement for existing driveway on lot 3.

6. Right of Way agreement with the Murray’s who currently have access across the Meckley’s property.

The applicant has 90 days from the date of the conditional approval to meet the conditions and record the plan. This deadline is April 6, 2008.

Daniel Shue – 2 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on September 17, 2007. The ninety day review period will expire on March 15, 2008.

All required agencies reviews have been completed and comments provided.

The applicant has submitted a sewage facilities planning module for consideration. A planning exemption waiver had been granted, but due to changes in DEP regulations, a secondary perc and probe would be required for residual parcel with and exemption. A secondary test in not required by DEP for a planning module, but a modification request is needed due to our municipal regulations requiring secondary testing. Historically, we have granted the modification if the residual parcel is greater than 10 acres and does not contain features that would prohibit finding a suitable replacement area.

The municipal planning commission approved the modification request for sections 403.D.14 and 409.D.14 and 409.B.3.b, as well as the sewage planning module at their meeting on January 3, 2008. It is recommended that the Board approve the modification request and the sewage planning module for submission to DEP for review and approval.

Revised plans addressing the agency comments have not been submitted to date.

Chairman Miller made a motion, seconded by Supervisor Muir to grant Modification Request 403.D.14 & 409.B.3.b for the Daniel Shue-2 Lot Final Plan and Modification Request Applications.

Vote 3-0

Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the sewage facilities planning module for the Daniel Shue-2 Lot Final Plan and Modification Request Applications.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir to table the Daniel Shue-2 Lot Final Plan and Modification Request Applications until all necessary agency review comments are addressed.

Vote 3-0

Marlene Wildasin – 2 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on October 15, 2007. The ninety day review period will expire on January 13, 2008.

The required agency reviews have been completed and comments submitted.

The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on April 12, 2008.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant the 90 day extension request.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to table the Marlene Wildasin – 2 Lot Final Plan and Modification Request Applications until all agency review comments are addressed and the modification notes are added and/or addressed.

Vote 3-0

Randy & Judy Wentz – 4 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on October 15, 2007. The ninety day review period will expire on January 13, 2008.

The applicant has submitted a 90 day review period extension request for consideration. Upon favorable action, the review period will expire on April 12, 2008.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to grant the 90 day review period extension request.

Vote 3-0

Supervisor Muir made a motion, seconded by Vice Chairman Myers to table the Randy and Judy Wentz- 4 Lot Final Plan and Modification Request Applications until all agency review comments are addressed and the modification notes are added and/or addressed.

Vote 3-0

Fred & Kathryn Laurence – 2 Lot Final Plan and Modification Request Applications.

These applications were accepted for review and consideration on December 17, 2007. The ninety day review period will expire on March 16, 2007.

We have not received comments from York County Planning commission or the municipal engineer to date. The municipal planning commission will review these applications at their February 7, 2008, meeting.

No additional information has been provided; the application remained on the table.

New Applications:

Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications

These applications were submitted for application on December 19, 2007. The initial review completed on December 24, 2007, revealed the application was incomplete. The applicant was notified and a revised application package submitted on January 4, 2008. This revised application package appears complete for the purpose of accepting the application for review and consideration.

It is recommended the Board accept these applications for review and consideration. Upon acceptance, the ninety day review period will expire on March 16, 2007.

Vice Chairman Myers made a motion, seconded by Supervisor Muir to accept the Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications for review and consideration.

Vote 3-0

4. Unfinished Business –

Municipal Complex Planning

Nothing to report

5. New Business–

Transfer 2007 General Fund Year End Balance of $146,725.79 to 2008 General Fund Account.

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve transfer of 2007 General Fund year end balance of $146,725.79 to 2008 General Fund.

Vote 3-0

Chairman Miller made a motion, seconded by Supervisor Muir to approve transfer of 2007 funds from the State Fund, Capital Reserve Fund, Recreation Fund, and Allison Mill Fund to 2008 fund accounts.

Vote 3-0

Transfer Operating Reserve

Chairman Miller made a motion, seconded by Supervisor Muir to approve $40,000.00 operating reserve transfer form Capital Reserve Fund to 2008 General Fund for first quarter operating expenses.

Vote 3-0

Transfer Funds for Paver Purchase

Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the $30,000.00 transfer from Capital Reserve Fund to 2008 General Fund for paver purchase.

Vote 3-0

2008 Pension MMO

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the payment for the 2008 Pension minimum municipal obligation of $27,421.00.

Vote 3-0

P-Card Policy Resolution 445

Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve Resolution 445 – P-Card Policy.

Vote 3-0

Auditor Vacancy Appointment – Robert Lee

Vice Chairman Myers made a motion, seconded by Supervisor Muir to appoint Robert Lee as Auditor.

Vote 3-0

Unused Vacation Carry Over (Lynn, 12; Michelle, 8; Loren, 19.5)

Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve unused vacation carry over from 2007 to 2008 for Lynn, 12 hours; Michelle, 8 hours, Loren, 19.5 hours.

Vote 3-0

Susquehanna Stray Animal Shelter Contract

Riebling reported that as of December 27, 2007 the Susquehanna Stray Animal Shelter closed down. Riebling contacted SPCA and the cost to contract is $580.00 a increase of $220.00.

Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve using the SPCA at a cost of $580.00.

Vote 3-0

6. Purchase Requisitions -

2 used tires for truck 3 – Mar-Bar Tire; $135.00 each mounted total $270.00.

Chairman Miller made a motion, seconded by Supervisor Muir to approve the purchase of 2 used tires for truck 3 – Mar-Bar Tire; $135.00 each mounted total $270.00.

Vote 3-0

7. Training Notices (Brochures included in report)

None

Next Meeting

Next Regular Meeting – February 18, 2008 at 7:00 PM

There being no further business Vice Chairman Myers adjourned the meeting at 8:30 PM.

Respectfully Submitted,

Michelle E. Hershey

Secretary-Treasurer