February 2006 Minutes

Minutes, Manheim Township Board of Supervisors Meeting

February 22, 2010

The Manheim Township Board of Supervisors, York County, PA met on Monday, February 22, 2010 to transact the regular monthly business.

The following were in attendance:

Larry Miller

Dwight Myers

Matt Muir

Township Staff:

Loren Riebling, Township Manager

Lynn Smith, Road Master

Michelle Hershey, Secretary-Treasurer

Solicitor:

Not Present

There were 5 persons in the audience.

Chairman Miller called the meeting to order at 7:06 PM with the Pledge to the Flag.

Announcements-

Riebling reported that 6 comments of praise and 1 card were received in regards to a great job on snow removal.

2010 Tree Seedling Sale for York County Conservation District until March 26, 2010.

Public Comments- David Miller read to the board information in regards to global warming.

1. Reports –

Vice Chairman Myers made a motion, seconded by Supervisor Muir, to approve the consent package consisting of: monthly Board of Supervisors minutes 01/04/10, Planning Commission Minutes 01/07/10 approved and 02/04/10 draft, Recreation Committee Minutes 12/09/09 & 01/18/10 both approved, Auditor Minutes 01/05/10 draft, and reports from the following: Manager, Treasurers report, Zoning, Road Department, SEO (01/10), SWRPD: Chief’s Report 01/13/10 & 02/10/10, Monthly Statistics 12/09 & 01/10 and Approved Minutes/Reports of 01/13/10 and 02/10/10.

Vote 3-0

2. Solicitor Report – Riebling reported that the Solicitor has prepared and advertised the Tax Collector Fees ordinance amendment.

Riebling reported that he is working with the Municipal Planning Commission, Township Engineer and Solicitor to draft final language for the Parent Tract Definition Amendment.

3. Committee Reports –

1. Southwestern Regional Police Department –

Next SWRPB meeting, March 10, 2010 at 7:00 pm at 6115 Thoman Road.

Sergeant Greene reported that there were 39 calls for service, 2 tickets, 26 written warnings and 2 arrests in Manheim Township for the month of January 2010.

Sergeant Greene reported that the Manheim Township Road Crew did an excellent job with snow removal. The police department did not receive any calls of complaints.

2. EMA –

Riebling reported that EOC was not activated during the snow storms. Riebling was notified by West Manheim Township EMA that there would be snow mobiles readily available.

3. Rec. Board –

The next meeting will be March 10, 2010 @ 7:00 PM.

Barb Mills reported that Deb Eibl contacted Kinsley Construction and Kinsley is willing to help out with the recreation park in the spring.

Barb Mills reported that the Recreation Board is continuing to work on fundraising ideas and contacted Manheim Athletic Association in regards to assisting with sales of raffle tickets for fundraisers.

4. Local Government Advisory Committee-

Next meeting February 24, 2010.

Lynn Smith reported that Shrewsbury Borough is doing Amendment to Zoning and Fairview Township is working on a Comp Plan.

C. Subdivision –

West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications.

These applications were accepted for review and consideration on July 7, 2005. The extended ninety day review period will expire on March 13, 2010.

All required reviews are complete with comments provided.

The applicant submitted requests for three additional modifications. These MR’s have been reviewed by our municipal engineer and the Manheim Township Planning Commission. The requests and recommended actions are as follows:

Section 510.5.H – Storm Water Not to Discharge Directly onto a Public Road – The applicant’s representative had discussions with PennDOT, and based on his design calculations showing a runoff rate reduction, the Department would permit the direct discharge into the roadside swale area of the public road right-of-way.
Section 510.7.F.3.d.3. – Separation Between Bottom of Infiltration Basin and Limiting Zone – The applicant’s representative noted that the modification request was for a small deviation from the prescribed 2-foot separation and that identified limiting zone was relatively friable material that should allow for subsurface percolation.
Section 510.7.F.3.c.2. – Separation Between Bottom of Infiltration Trenches and Limiting Zone – The applicant’s representative noted that the modification request is essentially the same as the preceding request. A design change that relocates the trenches outside of the cul-de-sac bulb is needed. Recommend granting the request conditioned on relocating the infiltration bed outside of the proposed road right of way.

The applicant is requesting a ninety day extension to the review period. Upon favorable action, the review period would expire June 11, 2010.

Chairman Miller made a motion, seconded by Supervisor Muir to grant the three modification requests as presented, approve the 90 day extension request and table the West Winds Estates (Blue Hill/New connector to Orchard View Drive, Binner property) – 13 lot Preliminary Plan and Modification Request Applications until outstanding agency comments are addressed and required approvals or notices are submitted.

Vote 3-0

Dennis Bosley Phase II – 8 lot Preliminary Plan and Modification Request Applications

This application was accepted for review and consideration on February 19, 2007. The ninety day review period expiration will be March 21, 2010.

These applications have been reviewed by all required agencies with comments provided.

The applicant has submitted revised plans and MR’s addressing the concerns and requests voiced during the initial review and deferred action on MR D, E and F. The municipal engineer and Manheim Township Planning Commission have reviewed these revisions and provided comments.

Based on the nature of the application and the comments provided, the following action is recommended:

E. Section 502.8.D & 502.8 F- Horizontal Street Alignment, Curve Radii &

Tangents between Reverse Curves; Grant based on justification of the

revision now providing minimum required curve radii at all location and

alternative of no tangent between reverse curves in order to provide a better

design flow.

F. Section 502.9.D & 502.9.F – Vertical Street Alignment, Intersection Leveling Area; Grant based on justification of the revision having a better design flow while avoiding the bog turtle buffer with the alternative of providing a minimum 35 foot leveling area approaching Landis Road at a 4% or less grade.

G. Section 502.9.D & 502.9.F – Vertical Street Alignment, Minimum “K” Values; Grant based on the justification provided and the revised alternative requiring much less modification than the original request. The required “K” for sag curves is 30. 20 was initially proposed and 26 is now proposed. The required “K” for crest curves is 20. 12.5 was initially proposed and 18 is now proposed.

These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:

A. Notice of approval of the erosion control plan from the York County Conservation District.

B. Submission and approval of the well yield, drawdown and interference report for the proposed lots as required in MR B.

C. Adding road reconstruction (Landis Road) details or general notes resulting from agreement on terms.

D. Revising general note 19 to include intersection clear sight triangle easement on Miller property.

E. Providing survey data for drainage easements related and contributing to the public street(s).

F. Submission of all outstanding fees related to municipal engineering reviews.

Randal & Patricia Smith – 2 Lot Final Plan and Modification Request Applications

The Board conditionally approved the revised applications on September 21, 2009. The ninety day period to meet conditions will expire on April 19, 2010.

The following condition applies:

Submission of a revised use and maintenance agreements for Highland Lane, to be recorded with the final plan.

Dorothy and Todd Gracey – 4 Lot Final Plan and Modification Request Applications

These applications were accepted for review and consideration on February 18, 2008. The extended limit of the review period expires April 8, 2010.

The application has been reviewed by all required agencies with comments provided.

Additional MR Applications have been submitted for consideration. These additional requests were reviewed by local planning and engineering with comments provided.

D. Section 502.2.A – Private Streets – The applicant requested the approval of a private street for access to the neighboring lots contingent on the recognition by the landowner that any additional subdivision will require the entire street to be brought up to or constructed to the then current Township standards.

F. Section 502.6.A. – Street Construction Standards – Since the street will be privately owned and maintained, the applicant requested that he be permitted to pave only the first fifty feet of the street extending from Camp Woods Road. The remainder of the road will be crushed aggregate.

G. Section 502.7.A. – Minimum Cartway Width – The applicant requested that a minimum roadway width of sixteen feet be permitted instead of the required twenty four feet. The fact that the road will be privately owned and the desire to decrease storm water runoff and minimize the amount earth disturbance were cited as major considerations.

The Board approved these requests on May 18, 2009 conditioned on:

1. A note being added to the plan indicating that any further development or increase in intensity of use associated with this private street will require the street to be constructed and widened according to municipal regulations effective at that time.

2. A private street use, maintenance and dedication agreement being submitted for approval that will be executed and recorded for each proposed lot’s subsequent owner.

These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.

Dan Rodgers – Lot 6 Grave Run Road – 3 lot Final Plan Application

This application was accepted by the Board for review and consideration on February 16, 2009, The 90 day review period will expire on May 12, 2010.

All required agencies have reviewed and commented on this application. While no new MR’s are being requested, the applicant is seeking approval on MR’s granted under the original subdivision application.

The Planning Commission recommended that the MR applications from the original approved plan be affirmed or approved as applicable to this application.

The original MR’s proposed to be extended to and included with this application are:

1. 409.4 – Wetland Report

2. 403.A.1 – Plan Scale

3. 409.1 – Water Feasibility Report

4. 409.2 – Sewer Feasibility Report

On May 18, 2009, the Board formally granted these requests as applicable to this application since this project involves only a shared driveway in Manheim Township.

This application can remain tabled until all agency comments are addressed and required approvals or notices are submitted.

Harry Ramage – 7 Lot Preliminary Subdivision Plan & MR Applications

These applications were accepted for review and consideration on May 18, 2009. The 90 day review period will expire June 20, 2010.

The applications have been reviewed by all required agencies with comments provided.

On August 17, 2009, the Board acted on the requested agencies with comments provided.

Sections 403.A.1.b – Plan Scale – The applicant requested that he be permitted to show proposed design features on a parent tract of more than 10 acres at a scale of 1”=80’. Recommend approval of this request.
Section 409.B- Sewer Feasibility Report – The applicant requests that he be permitted to submit a sewage planning module utilizing on-lot sewage disposal based on soils tests in lieu of preparing Sewer Feasibility Report. Recommend approval of this request.
Section 502.5.A.1 – Reconstruction of Existing Streets – The applicant is proposing to provide shoulder drainage along Dry Bridge Road, but requests consideration be given to requiring the street be reconstructed since Dry Bridge Road was recently paved to a total width of 22 feet. Recommend approval of this request, conditioned on providing a fee-in-lieu for the paving required to meet the ultimate width of 24 feet for Dry Bridge Road (12 feet per side) based on cost estimates prepared by the applicant.
Section 512- Public Dedication of Park Land – The applicant requests to provide a fee in lieu of dedicating park land. Recommend approval of this request.
Section 510.B.7.a- 2 year Storm Peak Rate Reduction – The applicant requests that he not be required to reduce the peak runoff rate from the 2-year storm by 50%. In the alternative, the applicant proposes to keep the post development peak rate the same as predevelopment. Recommend deferring action on the request to allow the applicant to propose an alternative storm water reduction design that more closely meets the intents of this requirement.

These applications can remain tabled until all agency comments are addressed and required approvals or notices are submitted.

Manheim Adventure – Land Development Plan & MR Applications

These applications were submitted for initial review on August 17, 2009. The 90 day review period expiration will be March 21, 2010.

On October 19, 2009, the Board approved all requested modifications as listed below:

Section 305 – Preliminary Plan Processing – The applicant requested to be permitted to submit plans meeting the requirements of both Preliminary Plan and a Final Plan.
Section 505.H – Lighting Plan – The applicant requested that the requirement be waived as “dusk to dawn” lighting will be utilized.

These applications were conditionally approved by the Board on December 21, 2009, with the following conditions:

Notice of approval of the erosion control plan from the York County Conservation District.
Obtaining downstream adjoining recipient’s signature on plan for accepting storm water release from the proposed project. (Have signature on letter submitted with the E&S Plan).

New Applications:

None

D. Unfinished Business –

Legislative Update;

1. Raising Minimums for Required Bidding – SB319 & HB 607 (1st consideration; referred to Appropriations 03/30/2009).

2. Separations Act Minimum from $4,000.00 to $25,000.00 – SB330 (Referred to L&I 2/20/09).

3. School Impact Fees – SB552 & HB 1527 (Referred to Local Government Committee 3/2/2009 & 5/26/2009, respectively).

4. Auto extensions on S/D & permits – SB 569 (Approved June 25, 2009, 50-0, referred to House Committee on June 29, 2009).

5. Monthly Notification of Development to School District – HB 1754 (Passed House 198-0 July 7, 2009; Re-Referred to Senate Appropriations August 11, 2009).

6. PSP Coverage Fee – HB 1500 (recommitted to appropriations September 11, 2009).

7. Requiring proof of no outstanding liens for contractor’s involved in dwelling construction – HB 2042 (Introduced October 14, 2009, Re-referred to Labor Relations December 9, 2009).

Violation/Enforcement Notice

Riebling reported that he mailed a letter in regards to road occupancy permit violation for Hoke & Simpson Road.

St. John’s Church Proposal – Update

Nothing to report

Public Works Building – Select General Design Scheme

The Board reviewed the four design schemes prepared by Hammel and Associates. Discussion ensued in regards to the cost and the needs for the building. Vice Chairman Myers and Supervisor Muir will schedule a time to meet with Road Master Smith to go and look at Penn Townships Public Works building to see how their design could work for Manheim Township Public Works building.

Discussion ensued in regards to cost and size to attach a lean-to, to the current building.

Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve looking in to the cost of attaching a lean-to, to the current building.

Vote 3-0

E. New Business–

February 5 and February 9, 2010, Snow Emergency Declarations Confirmation

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the February 5 and February 9, 2010, Snow Emergency Declarations Confirmation.

Vote 3-0

Tax Collection Ordinance Amendment Hearing – Ordinance 2010-01

Chairman Miller opened public hearing for the Tax Collection Ordinance Amendment at 8:20 pm. There was no public comment Chairman Miller closed the hearing at 8:21 pm.

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve the Tax Collection Ordinance Amendment – Ordinance 2010-01.

Vote 3-0

Borrowing for Truck 2 replacement purchase

Riebling reported that he received interest rates from two banks for a $65,000.00 three year loan. Peoples bank at a rate of 4.5% and Susquehanna Bank at a rate of 5.8%.

Chairman Miller made a motion, seconded by Supervisor Muir to approve the three year loan for $65,000.00 with an interest rate of 4.5% through Peoples Bank.

Vote 3-0

Cost Sharing for Tri-Township Park Playground Improvements

A request was received from Southwestern School District to contribute $674.00 for the playground equipment at the Tri-Township Park.

Vice Chairman Myers made a motion, seconded by Supervisor Muir to approve the contribution of $674.00 for the Tri-Township Park playground equipment.

Vote 3-0

Health Insurance for Elected Supervisors

A discussion ensued in regards to Elected Supervisors electing to join the township health insurance plan if the Elected Supervisor agrees to pay the full amount of the premium.

Chairman Miller made a motion, seconded by Supervisor Muir to approve Elected Supervisors to join the township health insurance plan if the Supervisor pays the full expense of their premium.

Vote 3-0

Pension Plan Policy for New Hires

Discussion ensued in regards to Pension Plan policy for new hires.

Chairman Miller made a motion, seconded by Vice Chairman Myers to approve Township Manager Riebling to prepare a resolution for any new hires to be entered into a defined contribution plan with the contribution amount to be determined and to change the policy manual to state such changes.

Vote 3-0

Fence Set-backs - Discussion

A discussion ensued in regards to setback requirements for fences. It was determined that the Zoning Ordinance does not have setback requirements for fences. The Board requested that the Township Manager research and present suggestions for setback requirements for the next months board meeting.

Public Hearing Options for Cable Franchise Agreement

Riebling reported that he participated in a conference call with Cohen in regards to the Cable Franchise Agreement. Cohen suggested in holding a joint public hearing at York Central but Riebling had stated that is a bit of a drive for our residents to have to make to attend this public hearing. Riebling requested that the township hold their own public hearing.

Chairman Miller made a motion, seconded by Vice Chairman to approve Township Manager Riebling to advertise for the public hearing for the Cable Franchise Agreement to be held on April 19, 2010.

Vote 3-0

Snow Costs

Riebling reported York County met the threshold for record snow event for February 5, 2010 which makes us eligible for FEMA assistance.

February 5 -7, 2010 cost was $20,148.40

February 9 -11, 2010 cost was $28,285.32

Purchase Requisitions

MS Office 2007 Software Update – 4 licenses and installation by Data Patch – NTE $500.00

Supervisor Muir made a motion, seconded by Vice Chairman Myers to approve the purchase of MS Office 2007 Software Update with a NTE $500.00.

Vote 3-0

Training Notices

Pest Management – Gerald; $60.00 at Eden Resort on 03/02/10.

Chairman Miller made a motion, seconded by Supervisor Muir to approve the cost of $60.00 for Gerald to attend Pest Management on 03/02/10.

Vote 3-0

Next Board Meeting – March 15, 2010 @ 7:00 pm

Chairman Miller adjourned to executive session at 9:25 pm.

Respectfully Submitted, Secretary-Treasurer